Todoist vs Microsoft To Do 2026: Full Comparison
Todoist offers more advanced features like custom filters, labels, and project templates with a $4/month premium tier, while Microsoft To Do is a free, lightweight option integrated with Outlook and Microsoft 365 that excels at simplicity and email-to-task conversion.
Todoist
Feature-rich task management app with advanced filtering, recurring tasks, and 100+ integrations.
Power users, project managers, GTD enthusiasts, teams needing complex automation and cross-platform integration
Microsoft To Do
Free, lightweight task manager with native Outlook integration and Microsoft 365 support.
Microsoft 365 subscribers, casual task managers, Outlook power users, teams already in Microsoft ecosystem
Quick Answer
AI SummaryTodoist offers more advanced features like custom filters, labels, and project templates with a $4/month premium tier, while Microsoft To Do is a free, lightweight option integrated with Outlook and Microsoft 365 that excels at simplicity and email-to-task conversion.
Our Verdict
AI-assistedChoose Todoist if you need advanced productivity features, custom automation, complex project management, and don't mind paying $4/month for significantly more power. Choose Microsoft To Do if you already use Outlook or Microsoft 365, prefer zero cost, need simple task management, and want seamless email-to-task integration without learning a new system.
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Choose Todoist if
Best pickPower users, project managers, GTD enthusiasts, teams needing complex automation and cross-platform integration
Choose Microsoft To Do if
Microsoft 365 subscribers, casual task managers, Outlook power users, teams already in Microsoft ecosystem
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Key Differences at a Glance
- Pricing Model:✓ Microsoft To Do wins(Completely Free vs Free + $4/month Premium)
- Custom Filters & Search:✓ Todoist wins(Advanced filters (Premium only) vs Basic search only)
- Integration Breadth:✓ Todoist wins(100+ integrations via Zapier, native Gmail support vs Outlook, Microsoft 365, Cortana native integrations)
Key Facts & Figures
48 numeric metrics compared
| Metric | Todoist | Microsoft To Do | Ratio |
|---|---|---|---|
| Number of Integrations(integrations) | 80+ | — | — |
| User Base Size(millions) | 30+ million | — | — |
| User Rating(stars) | 4.5/5 | — | — |
| Pro Plan Monthly Cost Per User(USD) | $4/month (flat rate) | — | — |
| Supported Platform Integrations(count) | 50+ integrations | — | — |
| Monthly Cost (Individual Premium)(USD) | $4/month | — | — |
| Task Entry Speed(seconds) | 2-3 seconds | — | — |
| Page Load Time(seconds) | 0.5 seconds | — | — |
| Recurrence Pattern Options(count) | 20+ patterns | — | — |
| Time to Proficiency(hours) | 0.5-1 hour | — | — |
| Third-Party Integrations(count) | 100+ via Zapier + native | 5 (Microsoft ecosystem only) | |
| Monthly Subscription Cost (Pro Tier)(USD) | $4 | — | — |
| Annual Subscription Cost (Pro Tier)(USD) | $48 | — | — |
| Starting Monthly Price (Per User/Workspace)(USD) | $4 | — | — |
| Maximum Team Size (Per Instance)(members) | 200 | — | — |
| Number of Built-in Automation Templates(templates) | ~10 | — | — |
| Estimated Time to Team Proficiency(weeks) | 1-2 weeks | — | — |
| Third-Party Integrations Available(count) | 180+ | — | — |
| iOS & Android App Quality Rating (App Store/Google Play)(stars) | 4.6 | — | — |
| Annual Contract Discount Available(percent) | 20% | — | — |
| Base Price (Monthly)(USD) | $0 (Free tier) / $4 (Pro) | $0 (Free) | |
| Pro/Premium Subscription Cost(USD/month) | $4 Pro / $6 Business | N/A - no premium | — |
| Available Integrations(count) | 100+ | 30+ | |
| Task Subtask Nesting Depth(levels) | Unlimited | 1 level (checklists) | — |
| Custom Filter Operators(operators) | 20+ | Basic only | |
| Mobile App Rating (iOS App Store)(stars) | 4.6 stars | 4.7 stars | |
| Starter Plan Cost(USD/month) | Free tier available | — | — |
| Pro Plan Cost (Annual)(USD/month) | $6/month (Pro plan) | — | — |
| Project Views Available(count) | 6 views | — | — |
| Mobile App Rating(stars) | 4.8/5 (180K reviews) | — | — |
| Average Onboarding Time(days) | 2 hours to productivity | — | — |
| Zapier Integrations Supported(count) | 50+ integrations | — | — |
| Monthly Subscription Cost (Pro/Premium)(USD) | $4 | — | — |
| Free Plan Task Limit(tasks) | 1,000 tasks (Basic free tier) | Unlimited | — |
| Time to Set Up Basic Task System(minutes) | 15-30 | — | — |
| Native Integrations Available(count) | 50+ | — | — |
| Recurring Task Automation Patterns(patterns) | 15+ | — | — |
| Monthly Subscription Cost(USD) | $4 (Pro) / $6 (Business) | Free | |
| Native Integrations(count) | 200+ via Zapier, IFTTT, webhooks | Microsoft 365 only (~5-10 apps) | |
| Android App Rating(stars) | 4.4/5.0 stars | 4.5 stars (95K+ reviews) | |
| Annual Premium Price(USD) | $47.99/year | — | — |
| Monthly Premium Price(USD) | $4.99/month | — | — |
| Global User Base(millions) | 30+ million | — | — |
| Priority Levels(levels) | 4 levels (P1-P4) | — | — |
| iOS App Rating(stars) | 4.7/5.0 stars | 4.6 stars (85K+ reviews) | |
| Monthly Cost (Premium Tier)(USD) | $4.99/month or $28.99/year | Free | |
| Monthly Active Users (2024)(millions) | 28 million | 50+ million (via Office 365) | |
| Project Templates Included(count) | 50+ templates (Premium) | 0 |
Sourced from publicly available data ·
Key Differences
7 attributes compared head-to-head
- Free + $4/month PremiumPricing ModelCompletely Free(winner)
- Advanced filters (Premium only)(winner)Custom Filters & SearchBasic search only
- 100+ integrations via Zapier, native Gmail support(winner)Integration BreadthOutlook, Microsoft 365, Cortana native integrations
- Advanced recurring patterns (Premium)(winner)Recurring Task TemplatesBasic repeat options
- Forward emails (Premium feature)Email-to-Task FeatureNative Outlook email to task conversion(winner)
- iOS, Android with full feature parityMobile AppsiOS, Android with full feature parity
- 28+ million active users (as of 2024)User Base Size50+ million Office 365 subscriber access(winner)
- Pricing Model
Todoist
Free + $4/month Premium
Microsoft To Do
Completely Free(winner)
- Custom Filters & Search
Todoist
Advanced filters (Premium only)(winner)
Microsoft To Do
Basic search only
- Integration Breadth
Todoist
100+ integrations via Zapier, native Gmail support(winner)
Microsoft To Do
Outlook, Microsoft 365, Cortana native integrations
- Recurring Task Templates
Todoist
Advanced recurring patterns (Premium)(winner)
Microsoft To Do
Basic repeat options
- Email-to-Task Feature
Todoist
Forward emails (Premium feature)
Microsoft To Do
Native Outlook email to task conversion(winner)
- Mobile Apps
Todoist
iOS, Android with full feature parity
Microsoft To Do
iOS, Android with full feature parity
- User Base Size
Todoist
28+ million active users (as of 2024)
Microsoft To Do
50+ million Office 365 subscriber access(winner)
Full Comparison
| Attribute | Todoist | Microsoft To Do |
|---|---|---|
| Number of Integrations(integrations) | 80+ | — |
| Outlook Email-to-Task Integration(native support) | Limited plugin | Native & seamless |
| User Base Size(millions) | 30+ million | — |
| User Rating(stars) | 4.5/5 | — |
| Built-in Habit Tracking | No | — |
| Native Calendar View | No (requires integration) | — |
| Pomodoro Timer | No | — |
| Team Collaboration Capabilities | Advanced (shared projects, comments, assignments) | — |
| Natural Language Task Input | Full AI parsing with smart scheduling | — |
Show 23 more attributesRecurrence Pattern Options(count) 20+ patterns — Database Capabilities None (task lists only) — Offline Task Access Full offline support (mobile & web) — Recurrence Rule Complexity(pattern types) Advanced (every N weeks, specific weekdays, month patterns) — Gantt Chart / Timeline Availability Not available — Number of Built-in Automation Templates(templates) ~10 — Available Integrations(count) 100+ 30+ Project Views Available(count) 6 views — Time Tracking (Native)(boolean) No (requires third-party tools) — Unlimited Users (Free Tier)(boolean) Yes — Free Plan Task Limit(tasks) 1,000 tasks (Basic free tier) Unlimited Native Integrations Available(count) 50+ — Database Relationship Support(capability) None — Recurring Task Automation Patterns(patterns) 15+ — Collaborative Document Editing(capability) No — Native Integrations(count) 200+ via Zapier, IFTTT, webhooks Microsoft 365 only (~5-10 apps) Custom Recurrence Options(complexity level) Advanced (every Nth day/week/month with natural language) Basic (daily, weekly, monthly presets only) Priority Levels(levels) 4 levels (P1-P4) — Native Calendar View No, sync only — Custom Filter Support(boolean) Yes (Premium) No Native Email Integration(boolean) Gmail forward (Premium only) Outlook-to-task native Offline Mode Support(boolean) Yes, full sync Limited (web only) Project Templates Included(count) 50+ templates (Premium) 0 | ||
| Interface Complexity | Minimal and focused | — |
| Time to Proficiency(hours) | 0.5-1 hour | — |
| Estimated Time to Team Proficiency(weeks) | 1-2 weeks | — |
| Pro Plan Monthly Cost Per User(USD) | $4/month (flat rate) | — |
| Free Tier Task/Issue Limit(count) | Unlimited | — |
| Monthly Cost (Individual Premium)(USD) | $4/month | — |
| Monthly Subscription Cost (Pro Tier)(USD) | $4 | — |
| Annual Subscription Cost (Pro Tier)(USD) | $48 | — |
Show 10 more attributesStarting Monthly Price (Per User/Workspace)(USD) $4 — Annual Contract Discount Available(percent) 20% — Base Price (Monthly)(USD) $0 (Free tier) / $4 (Pro) $0 (Free) Pro/Premium Subscription Cost(USD/month) $4 Pro / $6 Business N/A - no premium Starter Plan Cost(USD/month) Free tier available — Pro Plan Cost (Annual)(USD/month) $6/month (Pro plan) — Monthly Subscription Cost (Pro/Premium)(USD) $4 — Annual Premium Price(USD) $47.99/year — Monthly Premium Price(USD) $4.99/month — Monthly Cost (Premium Tier)(USD) $4.99/month or $28.99/year Free | ||
| Native Git Integration | Webhook-based (limited) | — |
| Sprint Planning & Velocity Tracking | Basic projects only | — |
| Issue Dependency Tracking | Subtasks only | — |
| Mobile App Availability(platforms) | iOS and Android native apps | — |
| Offline Functionality | Premium only | Full offline support |
| Supported Platform Integrations(count) | 50+ integrations | — |
| Third-Party Integrations(count) | 100+ via Zapier + native(winner) | 5 (Microsoft ecosystem only) |
| Third-Party Integrations Available(count) | 180+ | — |
| Zapier Integrations Supported(count) | 50+ integrations | — |
| Task Entry Speed(seconds) | 2-3 seconds | — |
| Page Load Time(seconds) | 0.5 seconds | — |
| Team Members Supported(users) | Unlimited teams with shared projects | — |
| AI Features Included | Smart Scheduler, task generation, AI summaries | — |
| Design Awards(count) | Multiple UI awards for functionality | — |
| Data Storage Location(null) | Cloud (Todoist servers) | — |
| Maximum Team Size (Per Instance)(members) | 200 | — |
| iOS & Android App Quality Rating (App Store/Google Play)(stars) | 4.6 | — |
| Task Subtask Nesting Depth(levels) | Unlimited | 1 level (checklists) |
| Custom Filter Operators(operators) | 20+(winner) | Basic only |
| Mobile App Rating (iOS App Store)(stars) | 4.6 stars | 4.7 stars(winner) |
| Mobile App Rating(stars) | 4.8/5 (180K reviews) | — |
| Time to Set Up Basic Task System(minutes) | 15-30 | — |
| Average Onboarding Time(days) | 2 hours to productivity | — |
| Mobile App Offline Access(boolean) | Limited offline sync | — |
| Monthly Subscription Cost(USD) | $4 (Pro) / $6 (Business) | Free(winner) |
| Android App Rating(stars) | 4.4/5.0 stars | 4.5 stars (95K+ reviews)(winner) |
| iOS App Rating(stars) | 4.7/5.0 stars(winner) | 4.6 stars (85K+ reviews) |
| Outlook Calendar Integration(integration depth) | Basic sync via calendar view | Native deep integration with bidirectional sync |
| Teams Integration(integration depth) | Not available | Native with task assignment in Teams |
| Global User Base(millions) | 30+ million | — |
| Supported Platforms(platforms) | Web, iOS, Android, Windows, macOS(winner) | Web, iOS, Android, Windows |
| Monthly Active Users (2024)(millions) | 28 million | 50+ million (via Office 365)(winner) |
Show 23 more attributes
Show 10 more attributes
Pros & Cons
12 pros·7 cons across both
Todoist
Pros
- Advanced custom filters and saved searches for complex workflows
- Project templates and recurring task patterns for automation
- 100+ third-party integrations via Zapier and native API
- Kanban board view and timeline visualization (Premium)
- Karma points system for gamified motivation tracking
- Offline task sync across all devices
Cons
- Paid premium tier ($4/month) required for advanced features like filters and labels
- Steeper learning curve compared to simpler alternatives
- No native Outlook integration (requires workaround or premium email forwarding)
Microsoft To Do
Pros
- Completely free with no premium tier required
- Native Outlook integration with email-to-task conversion
- Seamless Microsoft 365 and OneDrive file attachment support
- Minimal learning curve for Office users
- My Day feature for intelligent daily task prioritization
- Cortana voice command support on Windows devices
Cons
- No custom filters or advanced search capabilities
- Limited integrations (only Microsoft ecosystem)
- No project templates or advanced recurring task patterns
- Cannot share task lists with non-Microsoft users natively
Frequently Asked Questions
5 questions
Yes. Microsoft To Do is completely free with all core features available. Todoist's free tier is limited—advanced features like custom filters, labels, and project templates require the $4.99/month Premium subscription. If you're a Microsoft 365 subscriber, To Do is included at no additional cost.
Resources & Learn More
Curated sources to dive deeper
Where to Buy
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