Todoist vs Microsoft To Do
Todoist
Advanced task management app with powerful filtering, labels, and project organization
Professionals, project managers, teams, and power users managing complex workflows and 100+ tasks requiring sophisticated organization
Microsoft To Do
Lightweight, free task manager integrated with Outlook and Microsoft 365
Casual users, Microsoft 365 subscribers, and teams needing simple task lists with tight Outlook integration and zero cost
Short Answer
Todoist offers superior task organization with advanced filtering, labels, and priority levels, while Microsoft To Do excels as a free, lightweight option tightly integrated with Office 365 and Outlook. Todoist is feature-rich for power users; Microsoft To Do suits casual users already in the Microsoft ecosystem.
Our Verdict
AI-assistedChoose Todoist if you need powerful task management with advanced organization, multiple projects, complex workflows, and extensive integrations—ideal for professionals, teams, and power users managing 100+ tasks. Choose Microsoft To Do if you prioritize simplicity, zero cost, tight Outlook/Office 365 integration, and casual personal task management with basic organizational needs.
Was this verdict helpful?
Choose Todoist if
Professionals, project managers, teams, and power users managing complex workflows and 100+ tasks requiring sophisticated organization
Choose Microsoft To Do if
Casual users, Microsoft 365 subscribers, and teams needing simple task lists with tight Outlook integration and zero cost
Track this comparison
Get notified when prices change, new specs ship, or our verdict updates.
Triggers: price change new spec verdict update
No spam. Stop anytime.
Key Differences at a Glance
Key Facts & Figures
| Metric | Todoist | Microsoft To Do | Diff |
|---|---|---|---|
| Number of Integrations(integrations) | 80+ | — | — |
| User Base Size(millions) | 30+ million | — | — |
| User Rating(stars) | 4.5/5 | — | — |
| Pro Plan Monthly Cost Per User(USD) | $4/month (flat rate) | — | — |
| Supported Platform Integrations(count) | 50+ integrations | — | — |
| Monthly Cost (Individual Premium)(USD) | $4/month | — | — |
| Task Entry Speed(seconds) | 2-3 seconds | — | — |
| Page Load Time(seconds) | 0.5 seconds | — | — |
| Recurrence Pattern Options(count) | 20+ patterns | — | — |
| Time to Proficiency(hours) | 0.5-1 hour | — | — |
| Third-party Integrations(count) | 1,000+ (via IFTTT + native) | — | — |
| Monthly Subscription Cost (Pro Tier)(USD) | $4 | — | — |
| Annual Subscription Cost (Pro Tier)(USD) | $48 | — | — |
| Starting Monthly Price (Per User/Workspace)(USD) | $4 | — | — |
| Maximum Team Size (Per Instance)(members) | 200 | — | — |
| Number of Built-in Automation Templates(templates) | ~10 | — | — |
| Estimated Time to Team Proficiency(weeks) | 1-2 weeks | — | — |
| Third-Party Integrations Available(count) | 180+ | — | — |
| iOS & Android App Quality Rating (App Store/Google Play)(stars) | 4.6 | — | — |
| Annual Contract Discount Available(percent) | 20% | — | — |
| Base Price (Monthly)(USD) | $0 (Free tier) / $4 (Pro) | $0 (Free) | — |
| Pro/Premium Subscription Cost(USD/month) | $4 Pro / $6 Business | N/A - no premium | — |
| Available Integrations(count) | 100+ | 30+ | +233% |
| Task Subtask Nesting Depth(levels) | Unlimited | 1 level (checklists) | — |
| Custom Filter Operators(operators) | 20+ | Basic only | +567% |
| Mobile App Rating (iOS App Store)(stars) | 4.6 stars | 4.7 stars | -2% |
| Starter Plan Cost(USD/month) | Free tier available | — | — |
| Pro Plan Cost (Annual)(USD/month) | $6/month (Pro plan) | — | — |
| Project Views Available(count) | 6 views | — | — |
| Mobile App Rating(stars) | 4.8/5 (180K reviews) | — | — |
| Average Onboarding Time(weeks) | 2 hours to productivity | — | — |
| Zapier Integrations Supported(count) | 50+ integrations | — | — |
All figures sourced from publicly available data. Last updated Jun 2026.
Key Differences
Todoist
$4 (Pro) or $6 (Business)
Microsoft To Do
Free🏆
Todoist
Yes, with advanced scheduling🏆
Microsoft To Do
Yes, but limited options
Todoist
100+ (Slack, Google Calendar, Zapier, etc.)🏆
Microsoft To Do
30+ (primarily Microsoft ecosystem)
Todoist
Unlimited nesting levels🏆
Microsoft To Do
1 level only (checklists)
Todoist
Limited plugin
Microsoft To Do
Native, seamless integration🏆
Todoist
Premium only
Microsoft To Do
Full offline support🏆
Todoist
Advanced filters with 20+ operators🏆
Microsoft To Do
Basic views (Today, Planned, Assigned)
Full Comparison
| Attribute | Todoist | Microsoft To Do |
|---|---|---|
| Number of Integrations(integrations) | 80+ | — |
| Outlook Email-to-Task Integration(native support) | Limited plugin | Native & seamless |
| Offline Functionality | Premium only | Full offline support |
| User Base Size(millions) | 30+ million | — |
| User Rating(stars) | 4.5/5 | — |
| Built-in Habit Tracking | No | — |
| Native Calendar View | No (requires integration) | — |
| Pomodoro Timer | No | — |
| Team Collaboration Capabilities | Advanced (shared projects, comments, assignments) | — |
| Natural Language Task Input | Full AI parsing with smart scheduling | — |
Show 10 more attributesMobile App Availability iOS and Android native apps — Recurrence Pattern Options(count) 20+ patterns — Database Capabilities None (task lists only) — Offline Task Access Full offline support (mobile & web) — Recurrence Rule Complexity(pattern types) Advanced (every N weeks, specific weekdays, month patterns) — Gantt Chart / Timeline Availability Not available — Number of Built-in Automation Templates(templates) ~10 — Project Views Available(count) 6 views — Time Tracking (Native)(boolean) No (requires third-party tools) — Unlimited Users (Free Tier)(boolean) Yes — | ||
| Interface Complexity | Minimal and focused | — |
| Estimated Time to Team Proficiency(weeks) | 1-2 weeks | — |
| Pro Plan Monthly Cost Per User(USD) | $4/month (flat rate) | — |
| Free Tier Task/Issue Limit(count) | Unlimited | — |
| Monthly Cost (Individual Premium)(USD) | $4/month | — |
| Monthly Subscription Cost (Pro Tier)(USD) | $4 | — |
| Annual Subscription Cost (Pro Tier)(USD) | $48 | — |
Show 6 more attributesStarting Monthly Price (Per User/Workspace)(USD) $4 — Annual Contract Discount Available(percent) 20% — Base Price (Monthly)(USD) $0 (Free tier) / $4 (Pro) $0 (Free) Pro/Premium Subscription Cost(USD/month) $4 Pro / $6 Business N/A - no premium Starter Plan Cost(USD/month) Free tier available — Pro Plan Cost (Annual)(USD/month) $6/month (Pro plan) — | ||
| Native Git Integration | Webhook-based (limited) | — |
| Sprint Planning & Velocity Tracking | Basic projects only | — |
| Issue Dependency Tracking | Subtasks only | — |
| Supported Platform Integrations(count) | 50+ integrations | — |
| Zapier Integrations Supported(count) | 50+ integrations | — |
| Task Entry Speed(seconds) | 2-3 seconds | — |
| Page Load Time(seconds) | 0.5 seconds | — |
| Time to Proficiency(hours) | 0.5-1 hour | — |
| Third-party Integrations(count) | 1,000+ (via IFTTT + native) | — |
| Third-Party Integrations Available(count) | 180+ | — |
| Available Integrations(count) | 100+ | 30+ |
| Supported Platforms | 6 platforms (Web, iOS, Android, macOS, Windows, Linux) | — |
| Team Members Supported(users) | Unlimited teams with shared projects | — |
| AI Features Included | Smart Scheduler, task generation, AI summaries | — |
| Design Awards(count) | Multiple UI awards for functionality | — |
| Data Storage Location | Cloud (Todoist servers) | — |
| Maximum Team Size (Per Instance)(members) | 200 | — |
| iOS & Android App Quality Rating (App Store/Google Play)(stars) | 4.6 | — |
| Task Subtask Nesting Depth(levels) | Unlimited | 1 level (checklists) |
| Custom Filter Operators(operators) | 20+ | Basic only |
| Mobile App Rating (iOS App Store)(stars) | 4.6 stars | 4.7 stars |
| Mobile App Rating(stars) | 4.8/5 (180K reviews) | — |
| Average Onboarding Time(weeks) | 2 hours to productivity | — |
Show 10 more attributes
Show 6 more attributes
Visual Comparison
Side-by-side comparison of numeric attributes
Pros & Cons
Todoist
Pros
- Advanced filtering with 20+ operators for complex task queries
- Unlimited project nesting and task subtask levels
- 100+ integrations including Slack, Google Calendar, Zapier, and Notion
- Natural language task creation with automatic date parsing
- Karma productivity scoring system with streak tracking
- Team collaboration with task comments and activity history
Cons
- Requires paid subscription ($4-6/month) for advanced features
- Steeper learning curve for new users due to feature density
- Offline functionality limited to Premium tier
Microsoft To Do
Pros
- Completely free with no premium tier required
- Native integration with Outlook, Teams, and Office 365 apps
- Full offline access and sync across devices
- Clean, intuitive interface requiring minimal learning
- Smart Suggestions feature pulls flagged Outlook emails into tasks
- Share lists directly with other Microsoft 365 users
Cons
- Limited to 1-level subtasks (checklists only, no nested hierarchy)
- Basic filtering and view options without custom operators
- Only 30+ integrations, heavily skewed toward Microsoft products
- No productivity gamification or streaks tracking
Frequently Asked Questions
Both offer free tiers. Todoist's free plan includes basic task creation, 2 active projects, and essential features. Microsoft To Do is completely free with no limitations on projects, tasks, or core features—no paywall exists. For advanced Todoist features (custom filters, unlimited projects, automations), you need a $4/month Pro subscription.
Resources & Learn More
Dive deeper with these curated resources
Where to Buy
As an affiliate, we may earn a commission from qualifying purchases at no extra cost to you. Learn more
Wikipedia
Related Comparisons
Todoist vs TickTick
technology
Todoist vs Notion
software
Todoist vs Things 3
software
Todoist vs Linear
software
Todoist vs Asana
software
Todoist vs ClickUp
software
WordPress vs Wix
software
Slack vs Microsoft Teams
software
Canva vs Photoshop
software
Figma vs Sketch
software
iPhone 17 vs Samsung Galaxy S26
technology
PS5 vs Xbox Series X
technology
Related Articles
Best Streaming Services in 2026: Top Picks for Every Budget & Interest
Navigating the crowded streaming landscape in 2026 can be overwhelming. We've tested and ranked the best streaming services that offer the most value, from Netflix's massive library to budget-friendly options like Tubi, helping you cut cable and find your perfect entertainment solution.
Best Live TV Streaming Services & Plans for Spring 2026: Complete Buyer's Guide
Tired of overpaying for cable? Discover the best live TV streaming services and plans for Spring 2026, including YouTube TV's new genre-based packages starting at $55/month. Our comprehensive guide breaks down pricing, channels, and features to help you cut the cord.
Philo in 2026: Streaming TV Service Review, Pricing & Reddit Community Insights
Explore Philo's evolution heading into 2026, including pricing tiers, channel lineup, and how it compares to competitors like Sling TV. Discover what the r/PhiloTV Reddit community thinks about the service's current offerings and future prospects.
Best US Fighter Jets 2026: Top American Combat Aircraft Ranked
Discover the most advanced US fighter jets dominating the skies in 2026. From the legendary F-22 Raptor to the versatile F-35 Lightning II, we rank America's best combat aircraft based on performance, stealth, and air superiority capabilities.
Philo in 2026: Pricing, Lineup & How It Compares to Sling TV
As we head into 2026, Philo continues to position itself as an affordable streaming alternative for cable TV lovers. Discover what Philo offers, how its pricing stacks up against competitors like Sling TV, and what the Reddit community thinks about its future.