software
Smartsheet vs ClickUp 2026: Full Comparison
Smartsheet excels in enterprise-grade project management with strong spreadsheet-like interfaces and Gantt chart capabilities, while ClickUp offers more comprehensive all-in-one functionality with lower pricing and broader feature integration across multiple work management needs.
Smartsheet
Enterprise project management platform with spreadsheet interface and advanced Gantt charting.
Large enterprises with compliance requirements, regulated industries, teams familiar with spreadsheets seeking structured project governance
Score63%
VS
C
ClickUp
All-in-one work management platform with customizable views, unlimited features, and broad integrations.
Startups, growing teams, agencies managing multiple client projects, organizations seeking affordable all-in-one solutions with fast deployment
Score63%
Quick Answer
AI SummarySmartsheet excels in enterprise-grade project management with strong spreadsheet-like interfaces and Gantt chart capabilities, while ClickUp offers more comprehensive all-in-one functionality with lower pricing and broader feature integration across multiple work management needs.
Our Verdict
AI-assistedChoose Smartsheet if you need enterprise-grade governance, compliance controls (SOC 2, HIPAA), and deep spreadsheet familiarity with mission-critical project tracking. Choose ClickUp if you want flexibility, affordability, and comprehensive work management across teams of any size with faster implementation and lower total cost of ownership.
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Smartsheet
5/10
ClickUp
10/10
C
Choose Smartsheet if
Large enterprises with compliance requirements, regulated industries, teams familiar with spreadsheets seeking structured project governance
C
Choose ClickUp if
Best pickStartups, growing teams, agencies managing multiple client projects, organizations seeking affordable all-in-one solutions with fast deployment
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Key Differences at a Glance
- Starting Price (Monthly):✓ ClickUp wins($5/user vs $55/user)
- Custom Fields Limit:✓ ClickUp wins(Unlimited custom fields vs 150+ custom fields)
- Built-in Integrations:✓ ClickUp wins(1000+ integrations vs 450+ integrations)
Key Facts & Figures
89 numeric metrics compared
| Metric | Smartsheet | ClickUp | Ratio |
|---|---|---|---|
| Starting Monthly Cost (per user, annual)(USD) | $14 | — | — |
| Standard Plan Cost (per user, annual)(USD) | $25 | — | — |
| API Rate Limit(requests/second) | 100/second (Enterprise) | 100 | |
| Time to User Proficiency(hours) | 2-3 weeks | — | — |
| Number of Native Integrations(integrations) | 500+ | — | — |
| Mobile App Rating (iOS)(stars) | 4.2 | — | — |
| Starting Price (Annual per User)(USD) | $484/year | — | — |
| Time to First Project (User Onboarding)(days) | 5-7 days | — | — |
| Pre-built Automations Available(count) | 100+ | — | — |
| Base Monthly Cost Per User(USD) | $14.99 | — | — |
| Custom Field Types Available(count) | 18+ | — | — |
| Built-in View Types(count) | 5 (sheet, Gantt, card, calendar, dashboard) | — | — |
| Pre-Built Templates(templates) | 300+ | — | — |
| Maximum Base Storage (Pro Plan)(GB) | 500 GB per workspace | — | — |
| User Adoption Difficulty(scale 1-10) | 5 (easier - familiar PM interface) | — | — |
| Starting Monthly Cost per User(USD) | $55 | — | — |
| Average Time to Productivity(weeks) | 4-6 weeks | — | — |
| Native Integrations Available(count) | 1000+ via Zapier | — | — |
| Database Row Performance Threshold(rows) | 50,000+ rows (tested) | — | — |
| Monthly Cost Per User (Entry Tier)(USD) | $55 | $5 | |
| Available Integrations(count) | 450+ | 1000+ | |
| Custom Fields Maximum(count) | 150+ | Unlimited | — |
| Average Implementation Time(weeks) | 8-12 weeks | 1-2 weeks | |
| User Satisfaction - Value for Money(% positive reviews) | 82% | 82% | |
| Free Plan Storage Capacity(GB) | 100 MB | 100 MB | |
| Starting Price (Per User/Month)(USD) | $5 | $5 | |
| Built-in Project Views(count) | 15+ views | 15+ views | |
| Integrations Available(count) | 1,000+ integrations | 1,000+ integrations | |
| Max Team Size (Recommended)(people) | 500+ people | 500+ people | |
| Automation Templates(count) | 100+ advanced templates | 100+ advanced templates | |
| Base Monthly Price (Individual/Starter Plan)(USD per user) | $5 | $5 | |
| AI Features Cost (Monthly Add-on)(USD per user) | $14-$33 (optional add-on) | $14-$33 (optional add-on) | |
| AI Rating(out of 5 stars) | 5 stars (Brain: Enterprise Search, AI Notetaker, Autopilot) | 5 stars (Brain: Enterprise Search, AI Notetaker, Autopilot) | |
| Integrated Tools Available(tools) | 20+ integrated tools in workspace | 20+ integrated tools in workspace | |
| Annual Cost for Full Stack (Single User with AI)(USD per year) | $234-$410 (base + AI) | $234-$410 (base + AI) | |
| Starting Price (Paid Tier)(USD per user per month) | $7 | $7 | |
| Business Tier Price(USD per user per month) | $12 | $12 | |
| Guest Account Cost(USD per month) | $0 - Free | $0 - Free | |
| Document Management Capability(Feature Strength 1-10) | 5/10 - Basic doc support | 5/10 - Basic doc support | |
| Starter Plan Monthly Cost(USD) | $7.00 | $7.00 | |
| Mid-Tier Plan Monthly Cost(USD per user/month (annual billing)) | $12.00 | $12.00 | |
| AI Features Rating(Stars out of 5) | 5.0 stars | 5.0 stars | |
| Starting Price(USD/month) | $7/month (Teams) | $7/month (Teams) | |
| Setup Time for Engineering Teams(hours) | 16-40 hours for full setup and customization | 16-40 hours for full setup and customization | |
| Number of Integration Partnerships(integrations) | 1000+ integrations via Zapier + 200+ native | 1000+ integrations via Zapier + 200+ native | |
| Custom View Options(view types) | 8+ views (list, board, calendar, timeline, table, gantt, workload, map) | 8+ views (list, board, calendar, timeline, table, gantt, workload, map) | |
| Starting Price (Starter Tier)(USD per user per month) | $7/user/month | $7/user/month | |
| Storage Allocation Ratio(relative multiplier) | 5x baseline | 5x baseline | |
| Time to Team Productivity(days) | 14-28 days (2-4 weeks optimal) | 14-28 days (2-4 weeks optimal) | |
| Built-in Integrated Features(core feature count) | Tasks, docs, chat, time tracking, whiteboards, AI | Tasks, docs, chat, time tracking, whiteboards, AI | |
| Setup Complexity Score(complexity 1-10) | High complexity (requires customization) | High complexity (requires customization) | |
| Price Gap Percentage(percent difference) | Baseline comparison | Baseline comparison | |
| Monthly Cost (Single Plan)(USD) | $99 (unlimited users) | $99 (unlimited users) | |
| Planning Views(count) | 7+ views (List, Board, Calendar, Gantt, Timeline, Table, Whiteboards) | 7+ views (List, Board, Calendar, Gantt, Timeline, Table, Whiteboards) | |
| Setup & Onboarding Time(hours) | 4-8 hours for optimal configuration | 4-8 hours for optimal configuration | |
| Cost for 50-User Team(USD/month) | $99 (unlimited included) | $99 (unlimited included) | |
| Customizable Views(types) | 10+ (List, Board, Calendar, Timeline, Gantt, Table, Workload, etc.) | 10+ (List, Board, Calendar, Timeline, Gantt, Table, Workload, etc.) | |
| Free Trial Duration(days) | 14 days (no credit card required) | 14 days (no credit card required) | |
| Starting Price(USD) | $5.00 | $5.00 | |
| Supported Integrations(count) | 1000+ | 1000+ | |
| User Adoption Time(days) | 3-7 | 3-7 | |
| Team Plan Monthly Cost Per User(USD/month) | $7-10/user | $7-10/user | |
| Number of View Types(views) | 7+ (List, Board, Calendar, Timeline, Gantt, Docs, Whiteboard) | 7+ (List, Board, Calendar, Timeline, Gantt, Docs, Whiteboard) | |
| Third-party Integrations(integrations) | 1,000+ including native connectors | 1,000+ including native connectors | |
| Starter Plan Cost(USD/month) | Free tier available | Free tier available | |
| Pro Plan Cost (Annual)(USD/month) | $9/month (Business plan) | $9/month (Business plan) | |
| Project Views Available(count) | 15+ views | 15+ views | |
| Mobile App Rating(stars) | 4.2/5 (45K reviews) | 4.2/5 (45K reviews) | |
| Average Onboarding Time(days) | 5-7 days | 5-7 days | |
| Zapier Integrations Supported(count) | 200+ integrations | 200+ integrations | |
| Base Monthly Cost (Per User)(USD) | $5 (Free plan available) | $5 (Free plan available) | |
| Professional Plan Monthly Cost(USD) | $12 | $12 | |
| Number of View Types(views) | 15+ | 15+ | |
| Native Automation Rules Available(count) | 100+ with AI | 100+ with AI | |
| Free Tier Storage(GB) | 100 | 100 | |
| Time to Initial Proficiency(minutes) | 180 | 180 | |
| Pricing (Per User/Month)(USD) | $5 (Team), $9 (Business) | $5 (Team), $9 (Business) | |
| Native Integrations Count(count) | 1,000+ native + Zapier | 1,000+ native + Zapier | |
| Free Trial Length(days) | 14 days | 14 days | |
| Starting Price (Monthly)(USD) | $5 | $5 | |
| Free Plan Storage(GB) | 0.1 GB (100 MB) | 0.1 GB (100 MB) | |
| Native Integrations(integrations) | 200+ | 200+ | |
| First-Month User Adoption Rate(percent) | 58% | 58% | |
| View Types(view types) | 10+ (Kanban, Gantt, Calendar, Board, Table, List, Mind Map, Timeline) | 10+ (Kanban, Gantt, Calendar, Board, Table, List, Mind Map, Timeline) | |
| Starting Price (Monthly per User)(USD) | $9 (Free plan available) | $9 (Free plan available) | |
| View Types Available(count) | 15+ views (List, Board, Calendar, Gantt, etc.) | 15+ views (List, Board, Calendar, Gantt, etc.) | |
| Automated Workflows Available(count) | 150+ pre-built automations | 150+ pre-built automations | |
| Database Relation Types(count) | 4 types (one-to-one, one-to-many, many-to-many, rollups) | 4 types (one-to-one, one-to-many, many-to-many, rollups) | |
| User Onboarding Time (Average)(hours) | 8-12 hours to learn core features | 8-12 hours to learn core features |
Sourced from publicly available data ·
Key Differences
7 attributes compared head-to-head
ClickUp leads2 ties
C
5ClickUpSmartsheet
Attribute
ClickUp
- $55/userStarting Price (Monthly)$5/user(winner)
- 150+ custom fieldsCustom Fields LimitUnlimited custom fields(winner)
- 450+ integrationsBuilt-in Integrations1000+ integrations(winner)
- Enterprise (500+)Team Size Sweet SpotSmall to mid-market (5-500)
- Yes, core featureGantt Chart Native SupportYes, advanced timeline view
- 40-60 hoursLearning Curve (Hours)15-25 hours(winner)
- No free tierFree Plan AvailabilityYes, unlimited tasks(winner)
- Starting Price (Monthly)
Smartsheet
$55/user
ClickUp
$5/user(winner)
- Custom Fields Limit
Smartsheet
150+ custom fields
ClickUp
Unlimited custom fields(winner)
- Built-in Integrations
Smartsheet
450+ integrations
ClickUp
1000+ integrations(winner)
- Team Size Sweet Spot
Smartsheet
Enterprise (500+)
ClickUp
Small to mid-market (5-500)
- Gantt Chart Native Support
Smartsheet
Yes, core feature
ClickUp
Yes, advanced timeline view
- Learning Curve (Hours)
Smartsheet
40-60 hours
ClickUp
15-25 hours(winner)
- Free Plan Availability
Smartsheet
No free tier
ClickUp
Yes, unlimited tasks(winner)
Full Comparison
| Attribute | Smartsheet | ClickUp |
|---|---|---|
| Starting Monthly Cost (per user, annual)(USD) | $14 | — |
| Standard Plan Cost (per user, annual)(USD) | $25 | — |
| Starting Price (Annual per User)(USD) | $484/year | — |
| Base Monthly Cost Per User(USD) | $14.99 | — |
| Starting Monthly Cost per User(USD) | $55 | — |
Show 27 more attributesMonthly Cost Per User (Entry Tier)(USD) $55 $5 Free Tier Availability No Yes, unlimited tasks Starting Price (Per User/Month)(USD) $5 — Base Monthly Price (Individual/Starter Plan)(USD per user) $5 — AI Features Cost (Monthly Add-on)(USD per user) $14-$33 (optional add-on) — Free Plan Availability Yes, unlimited tasks but limited features — Starting Price (Paid Tier)(USD per user per month) $7 — Business Tier Price(USD per user per month) $12 — Guest Account Cost(USD per month) $0 - Free — Starter Plan Monthly Cost(USD) $7.00 — Mid-Tier Plan Monthly Cost(USD per user/month (annual billing)) $12.00 — Free Plan Available Yes - Free Tier — Enterprise Plan Annual Cost(USD (estimated)) Custom pricing — Starting Price(USD/month) $7/month (Teams) — Starting Price (Starter Tier)(USD per user per month) $7/user/month — Price Gap Percentage(percent difference) Baseline comparison — Monthly Cost (Single Plan)(USD) $99 (unlimited users) — Cost for 50-User Team(USD/month) $99 (unlimited included) — Free Plan Available Yes, generous — Free Plan Cost(USD) $0 (unlimited users, core features) — Team Plan Monthly Cost Per User(USD/month) $7-10/user — Starter Plan Cost(USD/month) Free tier available — Pro Plan Cost (Annual)(USD/month) $9/month (Business plan) — Base Monthly Cost (Per User)(USD) $5 (Free plan available) — Free Tier Storage(GB) 100 — Starting Price (Monthly)(USD) $5 — Starting Price (Monthly per User)(USD) $9 (Free plan available) — | ||
| API Rate Limit(requests/second) | 100/second (Enterprise) | 100 |
| Time to User Proficiency(hours) | 2-3 weeks | — |
| Number of Native Integrations(integrations) | 500+ | — |
| Available Integrations(count) | 450+ | 1000+(winner) |
| Integrations Available(count) | 1,000+ integrations | — |
| Mobile App Rating (iOS)(stars) | 4.2 | — |
| Mobile App Quality | Full-featured mobile app with most desktop capabilities | — |
| Setup Time to Productivity(hours) | 2-4 weeks | — |
| Mobile App Rating(stars) | 4.2/5 (45K reviews) | — |
| Maximum Team Size (per standard plan)(users) | Unlimited | — |
| Maximum Team Size (Single Plan)(users) | Unlimited | — |
| Max Team Size (Recommended)(people) | 500+ people | — |
| Maximum Team Size Support(users) | Unlimited - scales to enterprise | — |
| Typical Team Size(people) | 10+ users; scales to enterprise | — |
Show 1 more attributeUnlimited Team Members Yes (all paid tiers) — | ||
| Built-in Gantt Charts(native feature) | Yes, advanced | — |
| Native Gantt Chart Support | Yes, core feature | Yes, timeline view |
| Custom Field Types Available(count) | 18+ | — |
| Built-in View Types(count) | 5 (sheet, Gantt, card, calendar, dashboard) | — |
| Pre-Built Templates(templates) | 300+ | — |
Show 38 more attributesBuilt-in Task Scheduling Visual timelines & Gantt — Customization Flexibility(percentage) Customizable dashboards — Built-in Time Tracking Yes (native) — View Options(Number of views) Kanban, Timeline, Map, Calendar, Board, List — Built-in Project Views(count) 15+ views — AI Features AI summaries for tasks, smart automation suggestions, AI search — AI Rating(out of 5 stars) 5 stars (Brain: Enterprise Search, AI Notetaker, Autopilot) — Integrated Tools Available(tools) 20+ integrated tools in workspace — Built-in Docs Integration(feature availability) Yes (connects to task work directly) — Mobile App Capability Full-featured with most desktop functions — Document Management Capability(Feature Strength 1-10) 5/10 - Basic doc support — AI Features Rating(Stars out of 5) 5.0 stars — Built-in Documentation Feature Comprehensive - wiki, docs, and page builder included — Custom View Options(view types) 8+ views (list, board, calendar, timeline, table, gantt, workload, map) — Built-in Integrated Features(core feature count) Tasks, docs, chat, time tracking, whiteboards, AI — Planning Views(count) 7+ views (List, Board, Calendar, Gantt, Timeline, Table, Whiteboards) — Customizable Views(types) 10+ (List, Board, Calendar, Timeline, Gantt, Table, Workload, etc.) — Automation Capabilities(features) Advanced (conditional workflows, custom triggers, multi-step automations) — Storage per Team (Base Plan)(GB) Unlimited — Mobile Apps iOS, Android, native apps — Customizable Views List, board, timeline, calendar, table, gallery, custom — Built-in Document Management ClickUp Docs (full-featured) — Records Per Base/Workspace(records) Unlimited tasks — Built-in Time Tracking Yes (native feature) — Number of View Types(views) 7+ (List, Board, Calendar, Timeline, Gantt, Docs, Whiteboard) — Native Collaboration Tools Chat, docs, tasks, and team collaboration — Automation Capabilities Built-in automations and workflow builder — Project Views Available(count) 15+ views — Time Tracking (Native)(boolean) Yes, with timesheet reporting — Unlimited Users (Free Tier)(boolean) Yes — Number of View Types(views) 15+ — Native Automation Rules Available(count) 100+ with AI — Gantt Chart Resource Leveling(capability) No, basic gantt only — View Types(view types) 10+ (Kanban, Gantt, Calendar, Board, Table, List, Mind Map, Timeline) — Native Time Tracking Yes, with billable rates — View Types Available(count) 15+ views (List, Board, Calendar, Gantt, etc.) — Automated Workflows Available(count) 150+ pre-built automations — Database Relation Types(count) 4 types (one-to-one, one-to-many, many-to-many, rollups) — | ||
| Time to First Project (User Onboarding)(days) | 5-7 days | — |
| Average Time to Productivity(weeks) | 4-6 weeks | — |
| Ease of Use Rating(1-5 scale) | Moderate | — |
| Learning Curve(1-10 scale (1=easiest)) | Steep (highly customizable, many features) | — |
| Learning Curve Difficulty(score (1-10)) | 5/10 - Moderate curve | — |
Show 4 more attributesUser Interface Simplicity(score) Feature-Rich & Dense — User Adoption Time(days) 3-7 — Time to Initial Proficiency(minutes) 180 — User Onboarding Time (Average)(hours) 8-12 hours to learn core features — | ||
| Pre-built Automations Available(count) | 100+ | — |
| Automation Templates(count) | 100+ advanced templates | — |
| Resource Management Depth | Advanced allocation, leveling, forecasting | — |
| Mobile App Edit Capabilities | Read-heavy, limited editing | — |
| Gantt Chart Capability(capability level) | Advanced (dependencies, resource allocation, critical path) | — |
| Gantt Chart / Timeline Capabilities | Native Gantt with dependencies, critical path, resource leveling | — |
| Resource Capacity Planning | Built-in workload and capacity management tools | — |
| Portfolio-Level Visibility | Multi-project dashboards and roll-ups | — |
| Maximum Base Storage (Pro Plan)(GB) | 500 GB per workspace | — |
| User Adoption Difficulty(scale 1-10) | 5 (easier - familiar PM interface) | — |
| Setup Complexity Score(complexity 1-10) | High complexity (requires customization) | — |
| Setup & Onboarding Time(hours) | 4-8 hours for optimal configuration | — |
| HIPAA Compliance Certified | Yes, certified | — |
| SOC 2 Type II Certified | Yes, certified | — |
| Native Integrations Available(count) | 1000+ via Zapier | — |
| Database Row Performance Threshold(rows) | 50,000+ rows (tested) | — |
| Custom Fields Maximum(count) | 150+ | Unlimited |
| Custom Fields Per Project(fields) | Unlimited | — |
| Custom Fields Available(fields) | Unlimited | — |
| Average Implementation Time(weeks) | 8-12 weeks | 1-2 weeks(winner) |
| SOC 2 Type II Compliance | Yes | Yes |
| HIPAA Compliance(certified) | Yes, Enterprise tier only | — |
| Enterprise-Grade Permissions | Yes (granular role-based access, audit logs) | — |
| Team Size Optimal Range(users) | 500+ (Enterprise) | 5-500 (SMB-Mid Market) |
| User Satisfaction - Value for Money(% positive reviews) | 82% | — |
| Best for Task Execution | Strong priority | — |
| Knowledge Management & Documentation | Adequate | — |
| Slack Integration | Native integration | — |
| Number of Integration Partnerships(integrations) | 1000+ integrations via Zapier + 200+ native | — |
| Third-party Integrations(integrations) | 1,000+ including native connectors | — |
| Zapier Integrations Supported(count) | 200+ integrations | — |
| Native Integrations Count(count) | 1,000+ native + Zapier | — |
Show 1 more attributeNative Integrations(integrations) 200+ — | ||
| Free Plan Storage Capacity(GB) | 100 MB | — |
| Free Plan Storage(GB) | 0.1 GB (100 MB) | — |
| Free Plan Live Chat Support | Not available | — |
| Best For Organization Size | Small to mid-size teams | — |
| Document Editing Quality | Basic docs feature; secondary to task management | — |
| Role-Based Access Control(availability) | Yes (with custom roles) | — |
| Annual Cost for Full Stack (Single User with AI)(USD per year) | $234-$410 (base + AI) | — |
| Platform Type | All-in-One Workspace | — |
| Customization Level | Extensive | — |
| GitHub Integration Quality | Via Zapier - third-party automation | — |
| Supported Integrations(count) | 1000+ | — |
| DevOps/CI-CD Tools Integration | Limited via webhooks | — |
| Setup Time for Engineering Teams(hours) | 16-40 hours for full setup and customization | — |
| Time to Team Productivity(days) | 14-28 days (2-4 weeks optimal) | — |
| Average Onboarding Time(days) | 5-7 days | — |
| Free Plan Task Capacity(tasks) | Unlimited tasks | — |
| Storage Allocation Ratio(relative multiplier) | 5x baseline | — |
| Cross-Project Reporting | Advanced dashboards, burndown charts, custom metrics across projects | — |
| Communication Hub Integration | Chat and threaded comments; separate from tasks | — |
| Free Trial Duration(days) | 14 days (no credit card required) | — |
| Free Trial Length(days) | 14 days | — |
| Starting Price(USD) | $5.00 | — |
| Pricing (Per User/Month)(USD) | $5 (Team), $9 (Business) | — |
| Professional Plan Monthly Cost(USD) | $12 | — |
| FedRAMP Certification | No | — |
| First-Month User Adoption Rate(percent) | 58% | — |
SmartsheetCClickUp
Starting Monthly Cost (per user, annual)(USD)
$14
—
Standard Plan Cost (per user, annual)(USD)
$25
—
Starting Price (Annual per User)(USD)
$484/year
—
Base Monthly Cost Per User(USD)
$14.99
—
Starting Monthly Cost per User(USD)
$55
—
Show 27 more attributes
Monthly Cost Per User (Entry Tier)(USD)
$55
$5
Free Tier Availability
No
Yes, unlimited tasks
Starting Price (Per User/Month)(USD)
$5
—
Base Monthly Price (Individual/Starter Plan)(USD per user)
$5
—
AI Features Cost (Monthly Add-on)(USD per user)
$14-$33 (optional add-on)
—
Free Plan Availability
Yes, unlimited tasks but limited features
—
Starting Price (Paid Tier)(USD per user per month)
$7
—
Business Tier Price(USD per user per month)
$12
—
Guest Account Cost(USD per month)
$0 - Free
—
Starter Plan Monthly Cost(USD)
$7.00
—
Mid-Tier Plan Monthly Cost(USD per user/month (annual billing))
$12.00
—
Free Plan Available
Yes - Free Tier
—
Enterprise Plan Annual Cost(USD (estimated))
Custom pricing
—
Starting Price(USD/month)
$7/month (Teams)
—
Starting Price (Starter Tier)(USD per user per month)
$7/user/month
—
Price Gap Percentage(percent difference)
Baseline comparison
—
Monthly Cost (Single Plan)(USD)
$99 (unlimited users)
—
Cost for 50-User Team(USD/month)
$99 (unlimited included)
—
Free Plan Available
Yes, generous
—
Free Plan Cost(USD)
$0 (unlimited users, core features)
—
Team Plan Monthly Cost Per User(USD/month)
$7-10/user
—
Starter Plan Cost(USD/month)
Free tier available
—
Pro Plan Cost (Annual)(USD/month)
$9/month (Business plan)
—
Base Monthly Cost (Per User)(USD)
$5 (Free plan available)
—
Free Tier Storage(GB)
100
—
Starting Price (Monthly)(USD)
$5
—
Starting Price (Monthly per User)(USD)
$9 (Free plan available)
—
API Rate Limit(requests/second)
100/second (Enterprise)
100
Time to User Proficiency(hours)
2-3 weeks
—
Number of Native Integrations(integrations)
500+
—
Available Integrations(count)
450+
1000+
Integrations Available(count)
1,000+ integrations
—
Mobile App Rating (iOS)(stars)
4.2
—
Mobile App Quality
Full-featured mobile app with most desktop capabilities
—
Setup Time to Productivity(hours)
2-4 weeks
—
Mobile App Rating(stars)
4.2/5 (45K reviews)
—
Maximum Team Size (per standard plan)(users)
Unlimited
—
Maximum Team Size (Single Plan)(users)
Unlimited
—
Max Team Size (Recommended)(people)
500+ people
—
Maximum Team Size Support(users)
Unlimited - scales to enterprise
—
Typical Team Size(people)
10+ users; scales to enterprise
—
Show 1 more attribute
Unlimited Team Members
Yes (all paid tiers)
—
Built-in Gantt Charts(native feature)
Yes, advanced
—
Native Gantt Chart Support
Yes, core feature
Yes, timeline view
Custom Field Types Available(count)
18+
—
Built-in View Types(count)
5 (sheet, Gantt, card, calendar, dashboard)
—
Pre-Built Templates(templates)
300+
—
Show 38 more attributes
Built-in Task Scheduling
Visual timelines & Gantt
—
Customization Flexibility(percentage)
Customizable dashboards
—
Built-in Time Tracking
Yes (native)
—
View Options(Number of views)
Kanban, Timeline, Map, Calendar, Board, List
—
Built-in Project Views(count)
15+ views
—
AI Features
AI summaries for tasks, smart automation suggestions, AI search
—
AI Rating(out of 5 stars)
5 stars (Brain: Enterprise Search, AI Notetaker, Autopilot)
—
Integrated Tools Available(tools)
20+ integrated tools in workspace
—
Built-in Docs Integration(feature availability)
Yes (connects to task work directly)
—
Mobile App Capability
Full-featured with most desktop functions
—
Document Management Capability(Feature Strength 1-10)
5/10 - Basic doc support
—
AI Features Rating(Stars out of 5)
5.0 stars
—
Built-in Documentation Feature
Comprehensive - wiki, docs, and page builder included
—
Custom View Options(view types)
8+ views (list, board, calendar, timeline, table, gantt, workload, map)
—
Built-in Integrated Features(core feature count)
Tasks, docs, chat, time tracking, whiteboards, AI
—
Planning Views(count)
7+ views (List, Board, Calendar, Gantt, Timeline, Table, Whiteboards)
—
Customizable Views(types)
10+ (List, Board, Calendar, Timeline, Gantt, Table, Workload, etc.)
—
Automation Capabilities(features)
Advanced (conditional workflows, custom triggers, multi-step automations)
—
Storage per Team (Base Plan)(GB)
Unlimited
—
Mobile Apps
iOS, Android, native apps
—
Customizable Views
List, board, timeline, calendar, table, gallery, custom
—
Built-in Document Management
ClickUp Docs (full-featured)
—
Records Per Base/Workspace(records)
Unlimited tasks
—
Built-in Time Tracking
Yes (native feature)
—
Number of View Types(views)
7+ (List, Board, Calendar, Timeline, Gantt, Docs, Whiteboard)
—
Native Collaboration Tools
Chat, docs, tasks, and team collaboration
—
Automation Capabilities
Built-in automations and workflow builder
—
Project Views Available(count)
15+ views
—
Time Tracking (Native)(boolean)
Yes, with timesheet reporting
—
Unlimited Users (Free Tier)(boolean)
Yes
—
Number of View Types(views)
15+
—
Native Automation Rules Available(count)
100+ with AI
—
Gantt Chart Resource Leveling(capability)
No, basic gantt only
—
View Types(view types)
10+ (Kanban, Gantt, Calendar, Board, Table, List, Mind Map, Timeline)
—
Native Time Tracking
Yes, with billable rates
—
View Types Available(count)
15+ views (List, Board, Calendar, Gantt, etc.)
—
Automated Workflows Available(count)
150+ pre-built automations
—
Database Relation Types(count)
4 types (one-to-one, one-to-many, many-to-many, rollups)
—
Time to First Project (User Onboarding)(days)
5-7 days
—
Average Time to Productivity(weeks)
4-6 weeks
—
Ease of Use Rating(1-5 scale)
Moderate
—
Learning Curve(1-10 scale (1=easiest))
Steep (highly customizable, many features)
—
Learning Curve Difficulty(score (1-10))
5/10 - Moderate curve
—
Show 4 more attributes
User Interface Simplicity(score)
Feature-Rich & Dense
—
User Adoption Time(days)
3-7
—
Time to Initial Proficiency(minutes)
180
—
User Onboarding Time (Average)(hours)
8-12 hours to learn core features
—
Pre-built Automations Available(count)
100+
—
Automation Templates(count)
100+ advanced templates
—
Resource Management Depth
Advanced allocation, leveling, forecasting
—
Mobile App Edit Capabilities
Read-heavy, limited editing
—
Gantt Chart Capability(capability level)
Advanced (dependencies, resource allocation, critical path)
—
Gantt Chart / Timeline Capabilities
Native Gantt with dependencies, critical path, resource leveling
—
Resource Capacity Planning
Built-in workload and capacity management tools
—
Portfolio-Level Visibility
Multi-project dashboards and roll-ups
—
Maximum Base Storage (Pro Plan)(GB)
500 GB per workspace
—
User Adoption Difficulty(scale 1-10)
5 (easier - familiar PM interface)
—
Setup Complexity Score(complexity 1-10)
High complexity (requires customization)
—
Setup & Onboarding Time(hours)
4-8 hours for optimal configuration
—
HIPAA Compliance Certified
Yes, certified
—
SOC 2 Type II Certified
Yes, certified
—
Native Integrations Available(count)
1000+ via Zapier
—
Database Row Performance Threshold(rows)
50,000+ rows (tested)
—
Custom Fields Maximum(count)
150+
Unlimited
Custom Fields Per Project(fields)
Unlimited
—
Custom Fields Available(fields)
Unlimited
—
Average Implementation Time(weeks)
8-12 weeks
1-2 weeks
SOC 2 Type II Compliance
Yes
Yes
HIPAA Compliance(certified)
Yes, Enterprise tier only
—
Enterprise-Grade Permissions
Yes (granular role-based access, audit logs)
—
Team Size Optimal Range(users)
500+ (Enterprise)
5-500 (SMB-Mid Market)
User Satisfaction - Value for Money(% positive reviews)
82%
—
Best for Task Execution
Strong priority
—
Knowledge Management & Documentation
Adequate
—
Slack Integration
Native integration
—
Number of Integration Partnerships(integrations)
1000+ integrations via Zapier + 200+ native
—
Third-party Integrations(integrations)
1,000+ including native connectors
—
Zapier Integrations Supported(count)
200+ integrations
—
Native Integrations Count(count)
1,000+ native + Zapier
—
Show 1 more attribute
Native Integrations(integrations)
200+
—
Free Plan Storage Capacity(GB)
100 MB
—
Free Plan Storage(GB)
0.1 GB (100 MB)
—
Free Plan Live Chat Support
Not available
—
Best For Organization Size
Small to mid-size teams
—
Document Editing Quality
Basic docs feature; secondary to task management
—
Role-Based Access Control(availability)
Yes (with custom roles)
—
Annual Cost for Full Stack (Single User with AI)(USD per year)
$234-$410 (base + AI)
—
Platform Type
All-in-One Workspace
—
Customization Level
Extensive
—
GitHub Integration Quality
Via Zapier - third-party automation
—
Supported Integrations(count)
1000+
—
DevOps/CI-CD Tools Integration
Limited via webhooks
—
Setup Time for Engineering Teams(hours)
16-40 hours for full setup and customization
—
Time to Team Productivity(days)
14-28 days (2-4 weeks optimal)
—
Average Onboarding Time(days)
5-7 days
—
Free Plan Task Capacity(tasks)
Unlimited tasks
—
Storage Allocation Ratio(relative multiplier)
5x baseline
—
Cross-Project Reporting
Advanced dashboards, burndown charts, custom metrics across projects
—
Communication Hub Integration
Chat and threaded comments; separate from tasks
—
Free Trial Duration(days)
14 days (no credit card required)
—
Free Trial Length(days)
14 days
—
Starting Price(USD)
$5.00
—
Pricing (Per User/Month)(USD)
$5 (Team), $9 (Business)
—
Professional Plan Monthly Cost(USD)
$12
—
FedRAMP Certification
No
—
First-Month User Adoption Rate(percent)
58%
—
Pros & Cons
10 pros·6 cons across both
C
Smartsheet
+5-3
Pros
- Enterprise-grade security with SOC 2 Type II and HIPAA compliance certification
- Native Gantt charts with critical path analysis and resource leveling
- Spreadsheet-familiar interface reduces training for Excel users
- Robust automation engine with conditional workflows and field validation
- Excellent for regulated industries (finance, healthcare, government)
Cons
- Pricing starts at $55/user/month with no free tier—prohibitive for startups
- Steeper learning curve requiring 40-60 hours of team training on average
- Limited integrations (450) compared to competitors; gaps in modern SaaS tools
C
ClickUp
+5-3
Pros
- Lowest entry price at $5/user/month plus robust free tier with unlimited tasks
- Unlimited custom fields, automations, and integrations enable flexible workflows
- 1000+ native integrations including Slack, GitHub, Notion, and Zapier
- Multiple view types (List, Board, Calendar, Gantt, Table) suit diverse team needs
- Rapid onboarding with intuitive UI requiring only 15-25 hours team training
Cons
- Overwhelming feature density can intimidate users unfamiliar with work management tools
- Mobile app stability issues reported by 28% of users in 2024 reviews
- Customer support response times average 18-24 hours for non-critical issues
Frequently Asked Questions
5 questions
ClickUp is significantly better for budget-conscious teams. It offers a free tier with unlimited tasks and starts at just $5/user/month, while Smartsheet has no free option and begins at $55/user/month. For a 10-person team, ClickUp's free plan costs $0 versus Smartsheet's $550/month—a $6,600 annual difference.
Resources & Learn More
Curated sources to dive deeper
Where to Buy
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Wikipedia
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