software
Smartsheet vs Asana 2026: Which PM Tool Wins?
Smartsheet excels in spreadsheet-based project management with advanced automation and reporting for enterprise teams, while Asana offers a more intuitive, visual interface with better timeline visualization and superior mobile experience for mid-market and distributed teams.
Smartsheet
Enterprise project management platform with spreadsheet-based grid interface and advanced automation.
Enterprise teams managing 50+ people, complex project portfolios, resource-constrained environments, organizations with existing Salesforce/ServiceNow ecosystems
Score63%
VS
Asana
Work management platform with intuitive card-based interface and visual timeline focus for team collaboration.
Mid-market teams (10-75 people), creative/marketing departments, distributed/remote teams, organizations prioritizing user adoption and quick implementation
Score63%
Quick Answer
AI SummarySmartsheet excels in spreadsheet-based project management with advanced automation and reporting for enterprise teams, while Asana offers a more intuitive, visual interface with better timeline visualization and superior mobile experience for mid-market and distributed teams.
Our Verdict
AI-assistedChoose Smartsheet if you manage large, complex, multi-phase projects with heavy automation needs, resource constraints, and require enterprise-grade reporting and governance for 50+ team members. Choose Asana if you prioritize ease of adoption, intuitive visual workflows, strong team collaboration features, and prefer a faster implementation timeline for mid-sized teams (10-50 people).
Community feedback
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Smartsheet
6.7/10
Asana
8.3/10
Choose Smartsheet if
Enterprise teams managing 50+ people, complex project portfolios, resource-constrained environments, organizations with existing Salesforce/ServiceNow ecosystems
Choose Asana if
Best pickMid-market teams (10-75 people), creative/marketing departments, distributed/remote teams, organizations prioritizing user adoption and quick implementation
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Key Differences at a Glance
- Primary Interface Paradigm:Spreadsheet-grid with cards/gantt views vs Card-based kanban with timeline focus
- Automation Rules (No-Code):✓ Smartsheet wins(200+ pre-built automations + custom workflows vs 50+ pre-built automations + rules)
- Learning Curve (Days to Proficiency):✓ Asana wins(2-3 days for most users vs 7-10 days for complex spreadsheet users)
Key Facts & Figures
114 numeric metrics compared
| Metric | Smartsheet | Asana | Ratio |
|---|---|---|---|
| Starting Monthly Cost (per user, annual)(USD) | $14 | $10.99 | |
| Standard Plan Cost (per user, annual)(USD) | $25 | $24.99 | |
| API Rate Limit(calls/minute) | 300 | 100 | |
| Time to User Proficiency(hours) | 2-3 weeks | 0.5-1 week | |
| Number of Native Integrations(integrations) | 500+ | 300+ | |
| Mobile App Rating (iOS)(stars) | 4.2 | 4.5 | |
| Starting Price (Annual per User)(USD) | $484/year | — | — |
| Time to First Project (User Onboarding)(days) | 5-7 days | — | — |
| Pre-Built Automations Available(count) | 1000+ automations | — | — |
| Base Monthly Cost Per User(USD) | $14.99 | — | — |
| Custom Field Types Available(count) | 18+ | — | — |
| Built-in View Types(count) | 5 (sheet, Gantt, card, calendar, dashboard) | — | — |
| Pre-Built Templates(count) | 300+ | — | — |
| Maximum Base Storage (Pro Plan)(GB) | 500 GB per workspace | — | — |
| User Adoption Difficulty(scale 1-10) | 5 (easier - familiar PM interface) | — | — |
| Average Time to Productivity(weeks) | 4-6 weeks | — | — |
| Native Integrations Available(count) | 1000+ via Zapier | — | — |
| Database Row Performance Threshold(rows) | 50,000+ rows (tested) | — | — |
| Monthly Cost Per User (Entry Tier)(USD) | $55 | — | — |
| Available Integrations(count) | 450+ | — | — |
| Custom Fields Maximum(count) | 150+ | — | — |
| Average Implementation Time(weeks) | 8-12 weeks | — | — |
| Starting Monthly Cost per User(USD) | $55/month (Business plan, billed annually) | — | — |
| API Endpoints(count) | 400+ endpoints (REST + Webhooks) | — | — |
| Native Integrations(count) | 85+ native integrations | — | — |
| Template Library Size(templates) | 500+ templates | — | — |
| Average Onboarding Time (Non-Technical User)(hours) | ~24-30 hours to advanced features | — | — |
| Free Tier User Limit(users) | No free tier (14-day trial only) | — | — |
| Supported Formula Functions(count) | 400+ functions (Excel-compatible) | — | — |
| Starting Monthly Price Per User(USD) | $14 | $10.99 | |
| Free Trial Duration(days) | 30 days | 30 days | |
| Pre-Built Automation Rules(count) | 200+ | 50+ | |
| Mobile App Rating (Avg iOS/Android)(stars) | 4.2 stars | 4.6 stars | |
| Mobile App Reviews Count(thousands) | 37K reviews | 89K reviews | |
| Time to Proficiency (Average User)(days) | 7-10 days | 2-3 days | |
| Maximum Team Size (Recommended)(people) | 500+ | 250+ | |
| Pro Plan Price per User/Month(USD) | $24.99 | $24.99 | |
| Ease of Use (Learning Curve)(1-10 Scale) | 9 (Simple) | 9 (Simple) | |
| Advanced Visualization Options(Count) | Limited | Limited | |
| Base Monthly Price (Individual/Starter Plan)(USD per user) | $10.99 | $10.99 | |
| AI Features Cost (Monthly Add-on)(USD per user) | Included (no add-on) | Included (no add-on) | |
| AI Rating(out of 5 stars) | 4 stars (AI Studio, smart projects, rules, summaries) | 4 stars (AI Studio, smart projects, rules, summaries) | |
| Annual Cost for Full Stack (Single User with AI)(USD per year) | $131.88 (base only, AI included) | $131.88 (base only, AI included) | |
| Starter Plan Monthly Cost(USD) | $10.99 | $10.99 | |
| Mid-Tier Plan Monthly Cost(USD per user/month (annual billing)) | $24.99 | $24.99 | |
| AI Features Rating(Stars out of 5) | 4.0 stars | 4.0 stars | |
| Enterprise Plan Annual Cost(USD (estimated)) | $68,940+ | $68,940+ | |
| Starter Plan Price(USD/month) | $10.99 | $10.99 | |
| Mid-Tier Plan Price(USD) | $24.99 | $24.99 | |
| Annual Cost (100 users, Premium)(USD) | $~20,000-25,000 | $~20,000-25,000 | |
| Ease of Use Rating(1-5 scale) | 8.5 | 8.5 | |
| Free Tier User Capacity(users) | 15 users | 15 users | |
| Starter/Entry Paid Plan Cost(USD per user per month) | $10.99/user/month | $10.99/user/month | |
| Professional Plan Cost(USD per month) | $24.99/user/month (Advanced) | $24.99/user/month (Advanced) | |
| Annual Cost for 50-Person Team(USD) | $14,994 (Advanced plan) | $14,994 (Advanced plan) | |
| Base Monthly Price (Single User)(USD) | $10.99 | $10.99 | |
| Price for 10-User Team(USD/month) | $219.90 | $219.90 | |
| Number of Integrations(count) | 200+ | 200+ | |
| Work Views/Visualization Types(count) | 4+ (List, Board, Timeline, Calendar, Kanban) | 4+ (List, Board, Timeline, Calendar, Kanban) | |
| Starting Price(USD/month) | $10.99 (Teams plan minimum) | $10.99 (Teams plan minimum) | |
| Learning Curve Duration(weeks) | 1-2 weeks | 1-2 weeks | |
| Maximum Team Size (Free/Trial)(users) | 15 (free tier limit) | 15 (free tier limit) | |
| Base Monthly Cost (Per User)(USD) | $10.99 | $10.99 | |
| Typical UI Load Time(seconds) | 2.5-3.5 seconds | 2.5-3.5 seconds | |
| Dev Team Adoption Rate(%) | 70-75% in tech teams | 70-75% in tech teams | |
| Days to Team Proficiency(days) | 14-21 days | 14-21 days | |
| Free Plan Cost(USD) | $0 | $0 | |
| Team Plan Price Per User/Month(USD) | $10.99 (annual billing) | $10.99 (annual billing) | |
| Advanced Plan Price Per User/Month(USD) | $24.99 | $24.99 | |
| Maximum Team Editors (Free Plan)(users) | 1 user | 1 user | |
| Pre-built Templates Available(count) | 500+ templates | 500+ templates | |
| API Rate Limits(requests/minute) | 100 requests/second (enterprise) | 100 requests/second (enterprise) | |
| Starting Price (Monthly)(USD) | Free plan; Paid from $10.99 | Free plan; Paid from $10.99 | |
| Learning Curve (Typical Onboarding)(hours) | 2-4 hours | 2-4 hours | |
| API Rate Limit (Enterprise)(requests per second) | 100 requests per minute | 100 requests per minute | |
| Template Gallery Size(templates) | 200+ official templates | 200+ official templates | |
| Pre-built Automation Templates(count) | 150+ | 150+ | |
| View Type Options(count) | 5 | 5 | |
| Native App Integrations(apps) | 800+ | 800+ | |
| Task Dependency Types(count) | 4 (advanced) | 4 (advanced) | |
| Typical Onboarding Timeline(days) | 7-14 | 7-14 | |
| Starting Monthly Price (Per User/Workspace)(USD) | $10.99 | $10.99 | |
| Number of Built-in Automation Templates(templates) | 100+ | 100+ | |
| Estimated Time to Team Proficiency(weeks) | 3-4 weeks | 3-4 weeks | |
| Third-Party Integrations Available(count) | 200+ | 200+ | |
| iOS & Android App Quality Rating (App Store/Google Play)(stars) | 4.4 | 4.4 | |
| Annual Contract Discount Available(percent) | 15% | 15% | |
| Monthly Cost per User (Team Plan)(USD) | $10.99/user/month | $10.99/user/month | |
| Number of Project Views(views) | 8 views | 8 views | |
| Setup Time to Proficiency(hours) | 7-10 days | 7-10 days | |
| Built-in Integrations(count) | 100+ integrations | 100+ integrations | |
| Custom Field Types(types) | 16 field types | 16 field types | |
| Starting Paid Price (Annual)(USD/user/month) | $10.99/user/month | $10.99/user/month | |
| Base Monthly Price Per User(USD) | $13.49 (Asana Essentials, annual) | $13.49 (Asana Essentials, annual) | |
| Premium Plan Monthly Cost Per User(USD) | $36.49 (Asana Premium, annual) | $36.49 (Asana Premium, annual) | |
| Automation Rules Available(count) | 70+ advanced automation rules | 70+ advanced automation rules | |
| Typical Learning Time(hours) | 8 hours for core features | 8 hours for core features | |
| Native Integrations Count(integrations) | 1,000+ total, 100+ native (Slack, Teams, GitHub, Jira) | 1,000+ total, 100+ native (Slack, Teams, GitHub, Jira) | |
| Base Monthly Cost Per User (Annual Billing)(USD) | $10.99 | $10.99 | |
| Free Plan User Limit(users) | 15 members | 15 members | |
| Integrations Available(native integrations) | 100+ integrations | 100+ integrations | |
| Typical Setup Time (Small Team)(hours) | 2-4 hours | 2-4 hours | |
| Starting Price (monthly per user)(USD) | $10.99 | $10.99 | |
| Native Automation Recipes(recipes) | 15-20 | 15-20 | |
| API Rate Limits(requests per minute) | 600 | 600 | |
| User Onboarding Time(days) | 8-12 hours | 8-12 hours | |
| Enterprise Plan Cost(USD per user/month) | $24.99 | $24.99 | |
| Base Price (Monthly, Per User)(USD) | $10.99 (Starter Plan) | $10.99 (Starter Plan) | |
| Gantt Chart Quality(Feature Completeness %) | 95% - Native, dependency mapping, milestones | 95% - Native, dependency mapping, milestones | |
| Database Relational Capabilities(Feature Completeness %) | 30% - Basic custom fields, limited relations | 30% - Basic custom fields, limited relations | |
| Learning Curve (Time to Proficiency)(days) | 3-5 days for core features | 3-5 days for core features | |
| View Types Available(count) | 5 views (List, Board, Timeline, Calendar, Dashboard) | 5 views (List, Board, Timeline, Calendar, Dashboard) | |
| Mobile App Rating (iOS App Store)(stars out of 5) | 4.7 stars (87,000+ reviews) | 4.7 stars (87,000+ reviews) | |
| Automation Complexity(Integration Count) | Native automation + 500+ integrations | Native automation + 500+ integrations |
Sourced from publicly available data ·
Key Differences
7 attributes compared head-to-head
Evenly matched1 tie
Smartsheet
Attribute
Asana
- Spreadsheet-grid with cards/gantt viewsPrimary Interface ParadigmCard-based kanban with timeline focus
- 200+ pre-built automations + custom workflows(winner)Automation Rules (No-Code)50+ pre-built automations + rules
- 7-10 days for complex spreadsheet usersLearning Curve (Days to Proficiency)2-3 days for most users(winner)
- $14 business planStarting Price (Per User/Month)$10.99 basic plan(winner)
- 4.2 stars (37K reviews)Mobile App Rating (iOS/Android Avg)4.6 stars (89K reviews)(winner)
- 300 calls/minute(winner)API Rate Limits (Calls/Minute)100 calls/minute
- Advanced resource leveling & dependency tracking(winner)Portfolio/Program Management CapabilitiesBasic cross-project dependencies
- Primary Interface Paradigm
Smartsheet
Spreadsheet-grid with cards/gantt views
Asana
Card-based kanban with timeline focus
- Automation Rules (No-Code)
Smartsheet
200+ pre-built automations + custom workflows(winner)
Asana
50+ pre-built automations + rules
- Learning Curve (Days to Proficiency)
Smartsheet
7-10 days for complex spreadsheet users
Asana
2-3 days for most users(winner)
- Starting Price (Per User/Month)
Smartsheet
$14 business plan
Asana
$10.99 basic plan(winner)
- Mobile App Rating (iOS/Android Avg)
Smartsheet
4.2 stars (37K reviews)
Asana
4.6 stars (89K reviews)(winner)
- API Rate Limits (Calls/Minute)
Smartsheet
300 calls/minute(winner)
Asana
100 calls/minute
- Portfolio/Program Management Capabilities
Smartsheet
Advanced resource leveling & dependency tracking(winner)
Asana
Basic cross-project dependencies
Full Comparison
| Attribute | Smartsheet | Asana |
|---|---|---|
| Starting Monthly Cost (per user, annual)(USD) | $14 | $10.99(winner) |
| Standard Plan Cost (per user, annual)(USD) | $25 | $24.99(winner) |
| Starting Price (Annual per User)(USD) | $484/year | — |
| Base Monthly Cost Per User(USD) | $14.99 | — |
| Monthly Cost Per User (Entry Tier)(USD) | $55 | — |
Show 34 more attributesFree Tier Availability No — Starting Monthly Cost per User(USD) $55/month (Business plan, billed annually) — Free Tier User Limit(users) No free tier (14-day trial only) — Starting Monthly Price Per User(USD) $14 $10.99 Pro Plan Price per User/Month(USD) $24.99 — Base Monthly Price (Individual/Starter Plan)(USD per user) $10.99 — AI Features Cost (Monthly Add-on)(USD per user) Included (no add-on) — Starter Plan Monthly Cost(USD) $10.99 — Mid-Tier Plan Monthly Cost(USD per user/month (annual billing)) $24.99 — Enterprise Plan Annual Cost(USD (estimated)) $68,940+ — Starter Plan Price(USD/month) $10.99 — Mid-Tier Plan Price(USD) $24.99 — Free Plan Available Yes — Annual Cost (100 users, Premium)(USD) $~20,000-25,000 — Professional Plan Cost(USD per month) $24.99/user/month (Advanced) — Base Monthly Price (Single User)(USD) $10.99 — Price for 10-User Team(USD/month) $219.90 — Starting Price(USD/month) $10.99 (Teams plan minimum) — Base Monthly Cost (Per User)(USD) $10.99 — Free Plan Cost(USD) $0 — Team Plan Price Per User/Month(USD) $10.99 (annual billing) — Advanced Plan Price Per User/Month(USD) $24.99 — Starting Price (Monthly)(USD) Free plan; Paid from $10.99 — Starting Monthly Price (Per User/Workspace)(USD) $10.99 — Annual Contract Discount Available(percent) 15% — Monthly Cost per User (Team Plan)(USD) $10.99/user/month — Base Monthly Price Per User(USD) $13.49 (Asana Essentials, annual) — Premium Plan Monthly Cost Per User(USD) $36.49 (Asana Premium, annual) — Base Monthly Cost Per User (Annual Billing)(USD) $10.99 — Free Plan User Limit(users) 15 members — Starting Price (monthly per user)(USD) $10.99 — Enterprise Plan Cost(USD per user/month) $24.99 — Base Price (Monthly, Per User)(USD) $10.99 (Starter Plan) — Free Plan Limitations(text) Up to 15 team members, limited views — | ||
| API Rate Limit(calls/minute) | 300(winner) | 100 |
| API Endpoints(count) | 400+ endpoints (REST + Webhooks) | — |
| Time to User Proficiency(hours) | 2-3 weeks | 0.5-1 week(winner) |
| Number of Native Integrations(integrations) | 500+(winner) | 300+ |
| Built-in Gantt Charts(native feature) | Yes, advanced | Yes, basic timeline |
| Native Gantt Chart Support | Yes, core feature | Full native support with dependencies |
| Custom Field Types Available(count) | 18+ | — |
| Built-in View Types(count) | 5 (sheet, Gantt, card, calendar, dashboard) | — |
Show 38 more attributesPre-Built Templates(count) 300+ — Native Integrations Available(count) 1000+ via Zapier — Supported Formula Functions(count) 400+ functions (Excel-compatible) — Advanced Visualization Options(Count) Limited — AI Rating(out of 5 stars) 4 stars (AI Studio, smart projects, rules, summaries) — Integrated Tools Available(tools) Zapier integrations (third-party dependent) — Built-in Docs Integration(feature availability) No (requires separate tool or integration) — AI Features Rating(Stars out of 5) 4.0 stars — Customization Level Moderate — Agile/Scrum Support Basic workflows — Issue Tracking Sophistication Basic task tracking — AI-Powered Automation Features AI Teammates, AI Studio, native automation (2026) — Work Views/Visualization Types(count) 4+ (List, Board, Timeline, Calendar, Kanban) — Native Time Tracking Via Everhour (#3 marketplace app) — Admin Access Control (RBAC) Advanced role-based controls (2026 upgrade) — Task Dependency Management Advanced (blocks, predecessors, critical path) — Customization Flexibility(percentage) Moderate (template-based, limited customization) — Timeline/Gantt Chart Feature Native support — Database Relations & Rollups Limited custom field options — Free Plan Task Limit(tasks) Unlimited tasks — View Type Options(count) 5 — Task Dependency Types(count) 4 (advanced) — Gantt Chart / Timeline Availability Business+ plan ($24.99/user/month) — Number of Built-in Automation Templates(templates) 100+ — Third-Party Integrations Available(count) 200+ — Number of Project Views(views) 8 views — Native Gantt/Timeline View Yes, with dependencies — Workload/Resource Management Yes, dedicated workload view — Free Plan Task Capacity(tasks/items) Unlimited — Gantt/Timeline View Availability All plans included — Custom Field Types(types) 16 field types — Portfolio/Executive Dashboard Add-on cost: $10+/user/month — Database Customization Capability(flexibility score) Predefined field types; limited relational database functionality — Gantt Chart Availability(min plan tier) Free tier — Gantt Chart Quality(Feature Completeness %) 95% - Native, dependency mapping, milestones — Database Relational Capabilities(Feature Completeness %) 30% - Basic custom fields, limited relations — View Types Available(count) 5 views (List, Board, Timeline, Calendar, Dashboard) — Automation Complexity(Integration Count) Native automation + 500+ integrations — | ||
| Mobile App Rating (iOS)(stars) | 4.2 | 4.5(winner) |
| Mobile App Rating (Avg iOS/Android)(stars) | 4.2 stars | 4.6 stars(winner) |
| Mobile App Reviews Count(thousands) | 37K reviews | 89K reviews(winner) |
| Maximum Team Size (per standard plan)(users) | Unlimited | Unlimited |
| Maximum Team Size (Single Plan)(users) | Unlimited | — |
| Maximum Team Size (Recommended)(people) | 500+(winner) | 250+ |
| Best Suited Team Size | Small to Medium | — |
| Team Size Scalability(users) | Optimal for 50+ users | — |
Show 3 more attributesMaximum Team Size (Free/Trial)(users) 15 (free tier limit) — Recommended Team Size(users) 40+ multi-functional team — Maximum Team Size (Per Instance)(members) Unlimited — | ||
| Time to First Project (User Onboarding)(days) | 5-7 days | — |
| Average Time to Productivity(weeks) | 4-6 weeks | — |
| Average Onboarding Time (Non-Technical User)(hours) | ~24-30 hours to advanced features | — |
| Ease of Use (Learning Curve)(1-10 Scale) | 9 (Simple) | — |
| User Interface Simplicity(score) | Intuitive & Clean | — |
Show 7 more attributesEase of Use Rating(1-5 scale) 8.5 — Learning Curve Duration(weeks) 1-2 weeks — Learning Curve (Typical Onboarding)(hours) 2-4 hours — Estimated Time to Team Proficiency(weeks) 3-4 weeks — Setup Time to Proficiency(hours) 7-10 days — Typical Learning Time(hours) 8 hours for core features — Learning Curve (Time to Proficiency)(days) 3-5 days for core features — | ||
| Pre-Built Automations Available(count) | 1000+ automations | — |
| Pre-Built Automation Rules(count) | 200+(winner) | 50+ |
| Built-in Automation Rules | Native rules engine with 50+ trigger/action combinations | — |
| Pre-built Automation Templates(count) | 150+ | — |
| Automation Rules Available(count) | 70+ advanced automation rules | — |
Show 2 more attributesAutomation/Rules Engine(actions supported) Advanced rules: auto-assignments, status changes, notifications — Native Automation Recipes(recipes) 15-20 — | ||
| Resource Management Depth | Advanced allocation, leveling, forecasting | — |
| Portfolio Management Level(null) | Dedicated portfolio module with budget tracking | — |
| Mobile App Edit Capabilities | Read-heavy, limited editing | — |
| Gantt Chart Capability(capability level) | Advanced (dependencies, resource allocation, critical path) | — |
| Gantt Chart / Timeline Capabilities | Native Gantt with dependencies, critical path, resource leveling | — |
| Resource Capacity Planning | Built-in workload and capacity management tools | — |
| Portfolio-Level Visibility | Multi-project dashboards and roll-ups | — |
| Native Timeline/Gantt Charts(availability) | Yes (automatic scheduling, drag-and-drop) | — |
Show 2 more attributesWorkload & Capacity Management(capability level) Built-in (shows team utilization and resource allocation) — Native Project Timeline/Gantt(quality score) Advanced Gantt with dependencies, critical path, resource leveling — | ||
| Maximum Base Storage (Pro Plan)(GB) | 500 GB per workspace | — |
| User Adoption Difficulty(scale 1-10) | 5 (easier - familiar PM interface) | — |
| Learning Curve(hours) | Gentle (intuitive, optimized for ease) | — |
| Pre-built Templates Available(count) | 500+ templates | — |
| User Onboarding Time(days) | 8-12 hours | — |
| HIPAA Compliance Certified | Yes, certified | — |
| SOC 2 Type II Compliance | Yes | — |
| SOC 2 Type II Certified | Yes, certified | — |
| Database Row Performance Threshold(rows) | 50,000+ rows (tested) | — |
| Typical UI Load Time(seconds) | 2.5-3.5 seconds | — |
| API Rate Limits(requests per minute) | 600 | — |
| Available Integrations(count) | 450+ | — |
| Native App Integrations(apps) | 800+ | — |
| Integrations Available(native integrations) | 100+ integrations | — |
| Custom Fields Maximum(count) | 150+ | — |
| Custom Fields/Workflow Options(count) | Unlimited custom fields and automations | — |
| Custom Database Relations | Not available - limited to predefined structures | — |
| Custom Fields per Project(count) | Unlimited | — |
| Average Implementation Time(weeks) | 8-12 weeks | — |
| Team Size Optimal Range(users) | 500+ (Enterprise) | — |
| Native Integrations(count) | 85+ native integrations | — |
| Template Library Size(templates) | 500+ templates | — |
| Free Trial Duration(days) | 30 days | 30 days |
| Time to Proficiency (Average User)(days) | 7-10 days | 2-3 days(winner) |
| Typical Onboarding Timeline(days) | 7-14 | — |
| Typical Setup Time (Small Team)(hours) | 2-4 hours | — |
| Gantt Chart Support | Native with timeline view, dependencies, and milestones | — |
| Resource/Workload Management | Built-in workload view shows team capacity and allocations | — |
| AI-Powered Features (2026) | AI Teammates, AI Studio | — |
| Role-Based Access Control (RBAC) | Yes (2026 upgrade) | — |
| Role-Based Access Control(availability) | Yes (enhanced Jan 2026 update) | — |
| Annual Cost for Full Stack (Single User with AI)(USD per year) | $131.88 (base only, AI included) | — |
| Platform Type | Dedicated Project Management | — |
| Development Tool Integrations | Limited native integrations | — |
| Number of Integrations(count) | 200+ | — |
| Built-in Integrations(count) | 100+ integrations | — |
| Free Tier User Capacity(users) | 15 users | — |
| Starter/Entry Paid Plan Cost(USD per user per month) | $10.99/user/month | — |
| Annual Cost for 50-Person Team(USD) | $14,994 (Advanced plan) | — |
| Native OKR/Goals Tracking | Yes, native Goals feature | — |
| Visual Board Customization | Standard views (limited color coding) | — |
| Platform Architecture | Project management platform | — |
| CRM Capabilities | Limited, requires integration | — |
| Documentation Features(capability scope) | Limited (basic notes, no wiki) | — |
| GitHub Integration Capability | Basic URL linking | — |
| Dev Team Adoption Rate(%) | 70-75% in tech teams | — |
| Gantt Chart & Timeline Support | Advanced Gantt, dependencies, critical path | — |
| Days to Team Proficiency(days) | 14-21 days | — |
| Free Plan Record Limit(records) | Unlimited tasks | — |
| Maximum Team Editors (Free Plan)(users) | 1 user | — |
| API Rate Limits(requests/minute) | 100 requests/second (enterprise) | — |
| Free Tier Task Limit(tasks) | Unlimited for up to 15 team members | — |
| API Rate Limit (Enterprise)(requests per second) | 100 requests per minute | — |
| Template Gallery Size(templates) | 200+ official templates | — |
| iOS & Android App Quality Rating (App Store/Google Play)(stars) | 4.4 | — |
| Mobile App Rating (iOS App Store)(stars out of 5) | 4.7 stars (87,000+ reviews) | — |
| Portfolio/Executive Dashboards | Yes, with custom reports | — |
| Starting Paid Price (Annual)(USD/user/month) | $10.99/user/month | — |
| Free Plan Duration | No expiration | — |
| Native Integrations Count(integrations) | 1,000+ total, 100+ native (Slack, Teams, GitHub, Jira) | — |
| Free Plan Storage Limit(GB) | Unlimited for tasks; attachment limits per file type | — |
SmartsheetAsanaStarting Monthly Cost (per user, annual)(USD)
$14
$10.99
Standard Plan Cost (per user, annual)(USD)
$25
$24.99
Starting Price (Annual per User)(USD)
$484/year
—
Base Monthly Cost Per User(USD)
$14.99
—
Monthly Cost Per User (Entry Tier)(USD)
$55
—
Show 34 more attributes
Free Tier Availability
No
—
Starting Monthly Cost per User(USD)
$55/month (Business plan, billed annually)
—
Free Tier User Limit(users)
No free tier (14-day trial only)
—
Starting Monthly Price Per User(USD)
$14
$10.99
Pro Plan Price per User/Month(USD)
$24.99
—
Base Monthly Price (Individual/Starter Plan)(USD per user)
$10.99
—
AI Features Cost (Monthly Add-on)(USD per user)
Included (no add-on)
—
Starter Plan Monthly Cost(USD)
$10.99
—
Mid-Tier Plan Monthly Cost(USD per user/month (annual billing))
$24.99
—
Enterprise Plan Annual Cost(USD (estimated))
$68,940+
—
Starter Plan Price(USD/month)
$10.99
—
Mid-Tier Plan Price(USD)
$24.99
—
Free Plan Available
Yes
—
Annual Cost (100 users, Premium)(USD)
$~20,000-25,000
—
Professional Plan Cost(USD per month)
$24.99/user/month (Advanced)
—
Base Monthly Price (Single User)(USD)
$10.99
—
Price for 10-User Team(USD/month)
$219.90
—
Starting Price(USD/month)
$10.99 (Teams plan minimum)
—
Base Monthly Cost (Per User)(USD)
$10.99
—
Free Plan Cost(USD)
$0
—
Team Plan Price Per User/Month(USD)
$10.99 (annual billing)
—
Advanced Plan Price Per User/Month(USD)
$24.99
—
Starting Price (Monthly)(USD)
Free plan; Paid from $10.99
—
Starting Monthly Price (Per User/Workspace)(USD)
$10.99
—
Annual Contract Discount Available(percent)
15%
—
Monthly Cost per User (Team Plan)(USD)
$10.99/user/month
—
Base Monthly Price Per User(USD)
$13.49 (Asana Essentials, annual)
—
Premium Plan Monthly Cost Per User(USD)
$36.49 (Asana Premium, annual)
—
Base Monthly Cost Per User (Annual Billing)(USD)
$10.99
—
Free Plan User Limit(users)
15 members
—
Starting Price (monthly per user)(USD)
$10.99
—
Enterprise Plan Cost(USD per user/month)
$24.99
—
Base Price (Monthly, Per User)(USD)
$10.99 (Starter Plan)
—
Free Plan Limitations(text)
Up to 15 team members, limited views
—
API Rate Limit(calls/minute)
300
100
API Endpoints(count)
400+ endpoints (REST + Webhooks)
—
Time to User Proficiency(hours)
2-3 weeks
0.5-1 week
Number of Native Integrations(integrations)
500+
300+
Built-in Gantt Charts(native feature)
Yes, advanced
Yes, basic timeline
Native Gantt Chart Support
Yes, core feature
Full native support with dependencies
Custom Field Types Available(count)
18+
—
Built-in View Types(count)
5 (sheet, Gantt, card, calendar, dashboard)
—
Show 38 more attributes
Pre-Built Templates(count)
300+
—
Native Integrations Available(count)
1000+ via Zapier
—
Supported Formula Functions(count)
400+ functions (Excel-compatible)
—
Advanced Visualization Options(Count)
Limited
—
AI Rating(out of 5 stars)
4 stars (AI Studio, smart projects, rules, summaries)
—
Integrated Tools Available(tools)
Zapier integrations (third-party dependent)
—
Built-in Docs Integration(feature availability)
No (requires separate tool or integration)
—
AI Features Rating(Stars out of 5)
4.0 stars
—
Customization Level
Moderate
—
Agile/Scrum Support
Basic workflows
—
Issue Tracking Sophistication
Basic task tracking
—
AI-Powered Automation Features
AI Teammates, AI Studio, native automation (2026)
—
Work Views/Visualization Types(count)
4+ (List, Board, Timeline, Calendar, Kanban)
—
Native Time Tracking
Via Everhour (#3 marketplace app)
—
Admin Access Control (RBAC)
Advanced role-based controls (2026 upgrade)
—
Task Dependency Management
Advanced (blocks, predecessors, critical path)
—
Customization Flexibility(percentage)
Moderate (template-based, limited customization)
—
Timeline/Gantt Chart Feature
Native support
—
Database Relations & Rollups
Limited custom field options
—
Free Plan Task Limit(tasks)
Unlimited tasks
—
View Type Options(count)
5
—
Task Dependency Types(count)
4 (advanced)
—
Gantt Chart / Timeline Availability
Business+ plan ($24.99/user/month)
—
Number of Built-in Automation Templates(templates)
100+
—
Third-Party Integrations Available(count)
200+
—
Number of Project Views(views)
8 views
—
Native Gantt/Timeline View
Yes, with dependencies
—
Workload/Resource Management
Yes, dedicated workload view
—
Free Plan Task Capacity(tasks/items)
Unlimited
—
Gantt/Timeline View Availability
All plans included
—
Custom Field Types(types)
16 field types
—
Portfolio/Executive Dashboard
Add-on cost: $10+/user/month
—
Database Customization Capability(flexibility score)
Predefined field types; limited relational database functionality
—
Gantt Chart Availability(min plan tier)
Free tier
—
Gantt Chart Quality(Feature Completeness %)
95% - Native, dependency mapping, milestones
—
Database Relational Capabilities(Feature Completeness %)
30% - Basic custom fields, limited relations
—
View Types Available(count)
5 views (List, Board, Timeline, Calendar, Dashboard)
—
Automation Complexity(Integration Count)
Native automation + 500+ integrations
—
Mobile App Rating (iOS)(stars)
4.2
4.5
Mobile App Rating (Avg iOS/Android)(stars)
4.2 stars
4.6 stars
Mobile App Reviews Count(thousands)
37K reviews
89K reviews
Maximum Team Size (per standard plan)(users)
Unlimited
Unlimited
Maximum Team Size (Single Plan)(users)
Unlimited
—
Maximum Team Size (Recommended)(people)
500+
250+
Best Suited Team Size
Small to Medium
—
Team Size Scalability(users)
Optimal for 50+ users
—
Show 3 more attributes
Maximum Team Size (Free/Trial)(users)
15 (free tier limit)
—
Recommended Team Size(users)
40+ multi-functional team
—
Maximum Team Size (Per Instance)(members)
Unlimited
—
Time to First Project (User Onboarding)(days)
5-7 days
—
Average Time to Productivity(weeks)
4-6 weeks
—
Average Onboarding Time (Non-Technical User)(hours)
~24-30 hours to advanced features
—
Ease of Use (Learning Curve)(1-10 Scale)
9 (Simple)
—
User Interface Simplicity(score)
Intuitive & Clean
—
Show 7 more attributes
Ease of Use Rating(1-5 scale)
8.5
—
Learning Curve Duration(weeks)
1-2 weeks
—
Learning Curve (Typical Onboarding)(hours)
2-4 hours
—
Estimated Time to Team Proficiency(weeks)
3-4 weeks
—
Setup Time to Proficiency(hours)
7-10 days
—
Typical Learning Time(hours)
8 hours for core features
—
Learning Curve (Time to Proficiency)(days)
3-5 days for core features
—
Pre-Built Automations Available(count)
1000+ automations
—
Pre-Built Automation Rules(count)
200+
50+
Built-in Automation Rules
Native rules engine with 50+ trigger/action combinations
—
Pre-built Automation Templates(count)
150+
—
Automation Rules Available(count)
70+ advanced automation rules
—
Show 2 more attributes
Automation/Rules Engine(actions supported)
Advanced rules: auto-assignments, status changes, notifications
—
Native Automation Recipes(recipes)
15-20
—
Resource Management Depth
Advanced allocation, leveling, forecasting
—
Portfolio Management Level(null)
Dedicated portfolio module with budget tracking
—
Mobile App Edit Capabilities
Read-heavy, limited editing
—
Gantt Chart Capability(capability level)
Advanced (dependencies, resource allocation, critical path)
—
Gantt Chart / Timeline Capabilities
Native Gantt with dependencies, critical path, resource leveling
—
Resource Capacity Planning
Built-in workload and capacity management tools
—
Portfolio-Level Visibility
Multi-project dashboards and roll-ups
—
Native Timeline/Gantt Charts(availability)
Yes (automatic scheduling, drag-and-drop)
—
Show 2 more attributes
Workload & Capacity Management(capability level)
Built-in (shows team utilization and resource allocation)
—
Native Project Timeline/Gantt(quality score)
Advanced Gantt with dependencies, critical path, resource leveling
—
Maximum Base Storage (Pro Plan)(GB)
500 GB per workspace
—
User Adoption Difficulty(scale 1-10)
5 (easier - familiar PM interface)
—
Learning Curve(hours)
Gentle (intuitive, optimized for ease)
—
Pre-built Templates Available(count)
500+ templates
—
User Onboarding Time(days)
8-12 hours
—
HIPAA Compliance Certified
Yes, certified
—
SOC 2 Type II Compliance
Yes
—
SOC 2 Type II Certified
Yes, certified
—
Database Row Performance Threshold(rows)
50,000+ rows (tested)
—
Typical UI Load Time(seconds)
2.5-3.5 seconds
—
API Rate Limits(requests per minute)
600
—
Available Integrations(count)
450+
—
Native App Integrations(apps)
800+
—
Integrations Available(native integrations)
100+ integrations
—
Custom Fields Maximum(count)
150+
—
Custom Fields/Workflow Options(count)
Unlimited custom fields and automations
—
Custom Database Relations
Not available - limited to predefined structures
—
Custom Fields per Project(count)
Unlimited
—
Average Implementation Time(weeks)
8-12 weeks
—
Team Size Optimal Range(users)
500+ (Enterprise)
—
Native Integrations(count)
85+ native integrations
—
Template Library Size(templates)
500+ templates
—
Free Trial Duration(days)
30 days
30 days
Time to Proficiency (Average User)(days)
7-10 days
2-3 days
Typical Onboarding Timeline(days)
7-14
—
Typical Setup Time (Small Team)(hours)
2-4 hours
—
Gantt Chart Support
Native with timeline view, dependencies, and milestones
—
Resource/Workload Management
Built-in workload view shows team capacity and allocations
—
AI-Powered Features (2026)
AI Teammates, AI Studio
—
Role-Based Access Control (RBAC)
Yes (2026 upgrade)
—
Role-Based Access Control(availability)
Yes (enhanced Jan 2026 update)
—
Annual Cost for Full Stack (Single User with AI)(USD per year)
$131.88 (base only, AI included)
—
Platform Type
Dedicated Project Management
—
Development Tool Integrations
Limited native integrations
—
Number of Integrations(count)
200+
—
Built-in Integrations(count)
100+ integrations
—
Free Tier User Capacity(users)
15 users
—
Starter/Entry Paid Plan Cost(USD per user per month)
$10.99/user/month
—
Annual Cost for 50-Person Team(USD)
$14,994 (Advanced plan)
—
Native OKR/Goals Tracking
Yes, native Goals feature
—
Visual Board Customization
Standard views (limited color coding)
—
Platform Architecture
Project management platform
—
CRM Capabilities
Limited, requires integration
—
Documentation Features(capability scope)
Limited (basic notes, no wiki)
—
GitHub Integration Capability
Basic URL linking
—
Dev Team Adoption Rate(%)
70-75% in tech teams
—
Gantt Chart & Timeline Support
Advanced Gantt, dependencies, critical path
—
Days to Team Proficiency(days)
14-21 days
—
Free Plan Record Limit(records)
Unlimited tasks
—
Maximum Team Editors (Free Plan)(users)
1 user
—
API Rate Limits(requests/minute)
100 requests/second (enterprise)
—
Free Tier Task Limit(tasks)
Unlimited for up to 15 team members
—
API Rate Limit (Enterprise)(requests per second)
100 requests per minute
—
Template Gallery Size(templates)
200+ official templates
—
iOS & Android App Quality Rating (App Store/Google Play)(stars)
4.4
—
Mobile App Rating (iOS App Store)(stars out of 5)
4.7 stars (87,000+ reviews)
—
Portfolio/Executive Dashboards
Yes, with custom reports
—
Starting Paid Price (Annual)(USD/user/month)
$10.99/user/month
—
Free Plan Duration
No expiration
—
Native Integrations Count(integrations)
1,000+ total, 100+ native (Slack, Teams, GitHub, Jira)
—
Free Plan Storage Limit(GB)
Unlimited for tasks; attachment limits per file type
—
Pros & Cons
10 pros·6 cons across both
Smartsheet
+5-3
Pros
- 200+ pre-built workflow automations with custom conditional logic
- Advanced Gantt charts with resource leveling and critical path analysis
- Superior API with 300 calls/minute enabling deep integrations
- Built-in document management and multi-level approval workflows
- Grid interface familiar to Excel users reducing training time
Cons
- Steeper learning curve for non-spreadsheet users (7-10 days typical)
- Higher starting price at $14/user/month vs competitors
- Mobile app less intuitive with lower ratings (4.2 stars) limiting field team adoption
Asana
+5-3
Pros
- Fastest time-to-value with 2-3 day learning curve for average users
- Superior mobile app experience (4.6 stars, 89K reviews) enabling true mobile-first workflows
- Clean, modern interface with four view types (list, board, timeline, calendar) all equally powerful
- $10.99 entry price point 21% lower than Smartsheet's $14
- Excellent team communication with inline comments and status updates in task context
Cons
- Limited automation capabilities (50 vs Smartsheet's 200+ rules)
- Weaker portfolio/program management features for 100+ person organizations
- API rate limit of 100 calls/minute restricts heavy integrations
Frequently Asked Questions
5 questions
Asana is the better choice for small teams. Its lower $10.99 starting price, faster 2-3 day adoption curve, and superior mobile app (4.6 stars) make it ideal for bootstrapped startups and small businesses. Smartsheet's advanced features and $14 per user cost are overkill for teams without complex resource constraints or 100+ task portfolios.
Resources & Learn More
Curated sources to dive deeper
Where to Buy
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Wikipedia
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