Box vs OneDrive
Box
Cloud content management platform focused on collaboration and secure file sharing for teams
Enterprise organizations, financial institutions, healthcare providers, legal firms, and government agencies requiring strict compliance and advanced content governance.
OneDrive
Microsoft's cloud storage service integrated with Microsoft 365 and Windows.
Individual users, small-to-medium businesses, Microsoft-centric organizations, and anyone already invested in Microsoft 365 ecosystem seeking integrated productivity.
Short Answer
OneDrive offers tighter Microsoft 365 integration and lower entry-level pricing ($2/month for 100GB), while Box provides superior enterprise-grade security, compliance features, and content collaboration tools designed for large organizations handling sensitive data.
Our Verdict
AI-assistedChoose Box if you're an enterprise organization requiring advanced compliance (FedRAMP, HIPAA), sophisticated content workflows, large file handling, and granular security controls for regulated industries like healthcare, finance, or legal. Choose OneDrive if you're a small-to-medium business or individual user who wants seamless Microsoft 365 integration, lower costs, and simpler collaboration without enterprise-grade complexity.
Was this verdict helpful?
Choose Box if
Enterprise organizations, financial institutions, healthcare providers, legal firms, and government agencies requiring strict compliance and advanced content governance.
Choose OneDrive if
Individual users, small-to-medium businesses, Microsoft-centric organizations, and anyone already invested in Microsoft 365 ecosystem seeking integrated productivity.
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Key Differences at a Glance
Key Facts & Figures
| Metric | Box | OneDrive | Diff |
|---|---|---|---|
| Starting Monthly Price(USD) | $15 | — | — |
| Free Storage Tier(GB) | 10 GB | — | — |
| Third-party Integrations(integrations) | 500+ | — | — |
| User Adoption Rate in SMBs(Percentage) | 28% | — | — |
| User Satisfaction Score(Out of 10) | 8.2 | — | — |
| Starting Monthly Cost (Business Plan)(USD) | $15 | — | — |
| Maximum Single File Upload Size(TB) | 5 TB | — | — |
| Revision History Retention(days) | 30 days (free), unlimited (paid) | — | — |
| Starting Price per User per Month(USD) | $15 USD | — | — |
| Initial Setup Time Required(hours) | 4-8 hours | — | — |
| Mobile App Rating (iOS/Android Average)(stars) | 4.6 stars | — | — |
| Maximum Single File Size(GB) | 5 GB | — | — |
| Enterprise Customers (2025)(count) | 180,000+ | — | — |
| Monthly Cost per User (Standard Plan)(USD) | $15 | — | — |
| Base Storage Allocation(GB) | 100GB | — | — |
| Third-Party Integrations(count) | 1,500+ | — | — |
| Maximum File Size Upload(GB) | 15GB | — | — |
| API Rate Limit (requests/second)(requests/sec) | 20 | — | — |
| User Adoption Ease (1-10 scale)(score) | 7.8 | — | — |
| Monthly Subscription Cost (Starter Plan)(USD) | $15.00 | $1.99 | +654% |
| Storage Capacity (Starter Plan)(GB) | 100GB | 100GB | — |
| Maximum Single File Upload(GB) | 250GB | 100GB | +150% |
| Free Tier Storage(GB) | 10GB | 5GB | +100% |
| Base User Cost (Annual)(USD per user/month) | $15.00 | — | — |
| Free Storage Tier(GB) | 100GB | 5GB | +1900% |
| Starting Monthly Price(USD) | $12 (Individual Pro) | — | — |
| Maximum Audit Trail Retention(years) | 7 | — | — |
| API Rate Limit(requests/minute) | 10,000 | — | — |
| Audit Log Retention(years) | 1 year | — | — |
| Compliance Certifications Count(count) | 3 (SOC 2, HIPAA, FedRAMP) | — | — |
| Mobile Offline Sync Limit(MB) | 500MB | — | — |
| Free Storage Capacity(GB) | 1TB (1000GB) | 1TB (1000GB) | — |
| Collaboration Score(Rating) | 8.5/10 | 8.5/10 | — |
| File Sync Speed(Rating) | 8.9/10 | 8.9/10 | — |
| AI Features Count(Features) | 4+ (search, workspace, photo intelligence, security) | 4+ (search, workspace, photo intelligence, security) | — |
| Free Trial Duration(Days) | 30 days | 30 days | — |
| Platform Reliability(Rating) | 8.8/10 | 8.8/10 | — |
| Free Storage Capacity(GB) | 100GB | 100GB | — |
| Maximum File Upload Size(GB) | 250 GB | 250 GB | — |
| Monthly Cost (100GB Plan)(USD) | $1.99 | $1.99 | — |
| Desktop App Sync Speed (relative)(index) | Baseline (1.0x) | Baseline (1.0x) | — |
| Data Center Location Options(count) | 2 regions (US, EU for enterprise) | 2 regions (US, EU for enterprise) | — |
| File Version History Retention(days) | 30 days | 30 days | — |
| Lowest Paid Plan Cost(USD/month) | $1.99 (100GB standard) or $6.99 (1TB with M365) | $1.99 (100GB standard) or $6.99 (1TB with M365) | — |
| File Version History(days) | 93 days (standard) | 93 days (standard) | — |
| Maximum Family Members(people) | 6 (via Microsoft 365 Family) | 6 (via Microsoft 365 Family) | — |
| 100GB Plan Annual Cost(USD) | $23.88 | $23.88 | — |
| Microsoft 365 Personal Bundle Storage(GB) | 1000GB (included) | 1000GB (included) | — |
| Uptime Service Level Agreement(%) | 99.9% | 99.9% | — |
| Maximum Concurrent Real-Time Users(users) | 300 (Office docs) | 300 (Office docs) | — |
| Global Data Center Regions(regions) | 14 regions | 14 regions | — |
| 2TB Annual Plan Cost(USD) | $99.99 | $99.99 | — |
All figures sourced from publicly available data. Last updated Jun 2026.
Key Differences
Box
100GB for $2.99/month
OneDrive
100GB for $1.99/month🏆
Box
SOC 2, ISO 27001, HIPAA, FedRAMP🏆
OneDrive
SOC 2, ISO 27001, HIPAA
Box
Native integration, included in Microsoft 365 plans
OneDrive
Limited integration, requires API setup🏆
Box
Advanced commenting, task assignment, approval workflows🏆
OneDrive
Basic commenting and sharing
Box
250GB per file🏆
OneDrive
100GB per file
Box
Granular permission controls, retention policies, eDiscovery🏆
OneDrive
Standard SharePoint admin controls
Box
Enterprise organizations (1000+ employees)
OneDrive
Small to mid-market and personal users
Full Comparison
| Attribute |  Box |  OneDrive |
|---|---|---|
| Starting Monthly Price(USD) | $15 | — |
| Starting Monthly Cost (Business Plan)(USD) | $15 | — |
| Starting Price per User per Month(USD) | $15 USD | — |
| Monthly Cost per User (Standard Plan)(USD) | $15 | — |
| Monthly Subscription Cost (Starter Plan)(USD) | $15.00 | $1.99 |
Show 8 more attributesFree Tier Storage(GB) 10GB 5GB Base User Cost (Annual)(USD per user/month) $15.00 — Starting Monthly Price(USD) $12 (Individual Pro) — Monthly Cost (100GB Plan)(USD) $1.99 — Lifetime 500GB Plan Cost(USD) Not available — Lowest Paid Plan Cost(USD/month) $1.99 (100GB standard) or $6.99 (1TB with M365) — 100GB Plan Annual Cost(USD) $23.88 — 2TB Annual Plan Cost(USD) $99.99 — | ||
| Free Storage Tier(GB) | 10 GB | — |
| Maximum Storage per User(TB) | Unlimited (enterprise) | — |
| Maximum Single File Size(GB) | 5 GB | — |
| Base Storage Allocation(GB) | 100GB | — |
| Storage Capacity (Starter Plan)(GB) | 100GB | 100GB |
Show 4 more attributesStandard Plan Storage(GB per user) Unlimited — Free Storage Tier(GB) 100GB 5GB Free Storage Capacity(GB) 1TB (1000GB) — Free Storage Capacity(GB) 100GB — | ||
| Enterprise Compliance Certifications | HIPAA, FedRAMP, SOC 2 Type II, ISO 27001 | — |
| Enterprise SSO Available in | Business and Enterprise plans only | — |
| Customer-Managed Encryption | Standard feature | — |
| Enterprise Compliance Certifications(count) | FedRAMP, HIPAA, SOC 2, ISO 27001 | — |
| Enterprise-Grade DLP Controls(null) | Basic download/expiry controls | — |
Show 2 more attributesEnd-to-End Encryption Standard No — End-to-End Encryption No (standard tier); selective E2E on SharePoint — | ||
| Third-party Integrations(integrations) | 500+ | — |
| User Adoption Rate in SMBs(Percentage) | 28% | — |
| File Version History(Days) | Unlimited (configurable) | — |
| Workflow Automation Capability | Advanced (native Box Skills) | — |
| Revision History Retention(days) | 30 days (free), unlimited (paid) | — |
| Maximum File Size Upload(GB) | 15GB | — |
| Maximum Single File Upload(GB) | 250GB | 100GB |
Show 3 more attributesNative Mobile Document Editing(null) Full editing (Word, Excel, Sheets, PDF) — Collaboration Score(Rating) 8.5/10 — Maximum File Upload Size(GB) 250 GB — | ||
| User Satisfaction Score(Out of 10) | 8.2 | — |
| Mobile App Rating (iOS/Android Average)(stars) | 4.6 stars | — |
| Maximum Single File Upload Size(TB) | 5 TB | — |
| Real-time Collaborative Editors (Simultaneous Users)(users) | Unlimited | — |
| Real-Time Co-Authoring | Limited (via integrations only) | — |
| Real-time Co-authoring Support | Yes (basic) | Yes (advanced with Office) |
| Maximum Concurrent Real-Time Users(users) | 300 (Office docs) | — |
| Compliance Certifications Included | SOC 2 Type II, HIPAA, GDPR, FINRA, ISO 27001 | — |
| Initial Setup Time Required(hours) | 4-8 hours | — |
| Enterprise Customers (2025)(count) | 180,000+ | — |
| Native Microsoft 365 Integration | Third-party connectors only | — |
| Third-Party Integrations(count) | 1,500+ | — |
| Microsoft 365 Integration Level | API-based (limited) | Native (included) |
| API Rate Limit(requests/minute) | 10,000 | — |
| Microsoft 365 Integration(Level) | Native - deeply integrated | — |
Show 1 more attributeMicrosoft 365 Personal Bundle Storage(GB) 1000GB (included) — | ||
| AI-Powered Content Classification | Advanced AI classification included | — |
| FedRAMP Authorization | Yes | No |
| Maximum Audit Trail Retention(years) | 7 | — |
| HIPAA Compliance Status(null) | HIPAA-eligible with BAA | — |
| Audit Log Retention(years) | 1 year | — |
Show 1 more attributeCompliance Certifications Count(count) 3 (SOC 2, HIPAA, FedRAMP) — | ||
| API Rate Limit (requests/second)(requests/sec) | 20 | — |
| User Adoption Ease (1-10 scale)(score) | 7.8 | — |
| Concurrent Admin Users(users) | Unlimited | Limited by license |
| Mobile Offline Sync Limit(MB) | 500MB | — |
| Android Optimization(Level) | Good - universal support | — |
| File Sync Speed(Rating) | 8.9/10 | — |
| Desktop App Sync Speed (relative)(index) | Baseline (1.0x) | — |
| AI Features Count(Features) | 4+ (search, workspace, photo intelligence, security) | — |
| Free Trial Duration(Days) | 30 days | — |
| Platform Reliability(Rating) | 8.8/10 | — |
| Uptime Service Level Agreement(%) | 99.9% | — |
| Data Center Location Options(count) | 2 regions (US, EU for enterprise) | — |
| File Version History Retention(days) | 30 days | — |
| Android Support | Full native app with sync and offline access | — |
| Windows Native Support | Full native app with file sync and Explorer integration | — |
| File Version History(days) | 93 days (standard) | — |
| Maximum Family Members(people) | 6 (via Microsoft 365 Family) | — |
| Microsoft 365 Integration | 1TB storage + Office apps included with M365 subscription | — |
| Global Data Center Regions(regions) | 14 regions | — |
BoxOneDriveShow 8 more attributes
Show 4 more attributes
Show 2 more attributes
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Show 1 more attribute
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Visual Comparison
Side-by-side comparison of numeric attributes
Pros & Cons
Box
Pros
- FedRAMP Authorization for government compliance
- 250GB maximum file upload size vs 100GB for competitors
- Advanced approval workflows and task management built-in
- Granular permission controls with content-level encryption
- Superior retention policies and legal hold capabilities for eDiscovery
Cons
- Higher pricing ($15/month for 100GB business plan vs $2/month OneDrive)
- Steeper learning curve for non-technical users
- Weaker native integration with Microsoft Office compared to OneDrive
OneDrive
Pros
- Included free with Microsoft 365 subscription (eliminates separate cost)
- Seamless integration with Word, Excel, PowerPoint, and Teams
- Lower entry price ($1.99/month for 100GB standalone or $6/month with Microsoft 365 family)
- Co-authoring capabilities in Office apps with real-time collaboration
- Version history and file recovery for up to 93 days
Cons
- 100GB maximum file upload size (half of Box's 250GB limit)
- Less granular permission controls at enterprise scale
- Limited advanced compliance features compared to Box (no FedRAMP)
Frequently Asked Questions
OneDrive is significantly cheaper at $1.99/month for 100GB standalone, versus Box at $15/month for the same storage. If you use Microsoft 365, OneDrive comes included for $6-15/month depending on plan, making it much more cost-effective for small teams.
Resources & Learn More
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