Box vs SharePoint
Box
Cloud content management platform focused on secure file sharing, workflows, and enterprise integrations.
Organizations prioritizing advanced content governance, requiring extensive API integrations, and using diverse SaaS tools beyond Microsoft
Microsoft SharePoint
Enterprise collaboration and content management platform integrated with Microsoft 365 and Teams.
Microsoft-centric organizations using Teams and Office 365, requiring unified team collaboration with intranet and knowledge management
Short Answer
SharePoint is a comprehensive enterprise collaboration platform integrated with Microsoft 365, offering deeper team site functionality and Office integration, while Box is a specialized cloud content management system focused on secure file sharing and workflows with stronger third-party integrations.
Our Verdict
AI-assistedChoose SharePoint if your organization is deeply invested in Microsoft 365, requires tight Office document integration, and prefers a unified collaboration ecosystem with team sites and intranet capabilities. Choose Box if you need best-in-class content management, advanced workflow automation, flexible third-party ecosystem, and aren't dependent on Microsoft tools.
Was this verdict helpful?
Choose Box if
Organizations prioritizing advanced content governance, requiring extensive API integrations, and using diverse SaaS tools beyond Microsoft
Choose Microsoft SharePoint if
Microsoft-centric organizations using Teams and Office 365, requiring unified team collaboration with intranet and knowledge management
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Key Differences at a Glance
Key Facts & Figures
| Metric | Box | Microsoft SharePoint | Diff |
|---|---|---|---|
| Starting Monthly Price(USD) | $15 | — | — |
| Free Storage Tier(GB) | 10 GB | — | — |
| Third-party Integrations(integrations) | 500+ | — | — |
| User Adoption Rate in SMBs(Percentage) | 28% | — | — |
| User Satisfaction Score(Out of 10) | 8.2 | — | — |
| Free Tier Storage(GB) | 10 GB | — | — |
| Starting Monthly Cost (Business Plan)(USD) | $15 | — | — |
| Maximum Single File Upload Size(TB) | 5 TB | — | — |
| Revision History Retention(days) | 30 days (free), unlimited (paid) | — | — |
| Starting Price per User per Month(USD) | $15 USD | $6 USD | +150% |
| Initial Setup Time Required(hours) | 4-8 hours | 40-80 hours | -90% |
| Mobile App Rating (iOS/Android Average)(stars) | 4.6 stars | 4.2 stars | +10% |
| Maximum Single File Size(GB) | 5 GB | 10 GB | -50% |
| Enterprise Customers (2025)(organizations) | 180,000+ | 500,000+ | -64% |
| Monthly Cost per User (Standard Plan)(USD) | $15 | $6 (in M365 Business Standard) | +150% |
| Base Storage Allocation(GB) | 100GB | 1,024GB (1TB) | -90% |
| Third-Party Integrations(integrations) | 1,500+ | 500+ | +200% |
| Maximum File Size Upload(GB) | 5GB | 250GB | -98% |
| API Rate Limit (requests/second)(requests/sec) | 20 | 2,000 (with throttling) | -99% |
| User Adoption Ease (1-10 scale)(score) | 7.8 | 6.5 | +20% |
| Base Free Storage(GB) | 10 GB per site | 10 GB per site | — |
| Maximum File Size(GB) | 250 GB | 250 GB | — |
| Enterprise Subscription Cost(USD/user/month) | $6-28 (Microsoft 365 enterprise) | $6-28 (Microsoft 365 enterprise) | — |
All figures sourced from publicly available data. Last updated Jun 2026.
Key Differences
Box
Enterprise content management & secure file sharing
Microsoft SharePoint
Team collaboration, intranet, document management
Box
Third-party integration via API
Microsoft SharePoint
Native deep integration with Word, Excel, Teams🏆
Box
$15 USD for 100GB
Microsoft SharePoint
$6 USD for 1TB (included in M365)🏆
Box
14 days
Microsoft SharePoint
1 month (OneDrive integration)🏆
Box
1,500+ integrations🏆
Microsoft SharePoint
500+ native integrations
Box
Advanced Box Skills, custom metadata workflows🏆
Microsoft SharePoint
Power Automate integration, basic approval flows
Box
6.5 - moderate complexity🏆
Microsoft SharePoint
7.5 - steep for non-IT users
Full Comparison
| Attribute |  Box |  Microsoft SharePoint |
|---|---|---|
| Starting Monthly Price(USD) | $15 | — |
| Starting Monthly Cost (Business Plan)(USD) | $15 | — |
| Starting Price per User per Month(USD) | $15 USD | $6 USD |
| Monthly Cost per User (Standard Plan)(USD) | $15 | $6 (in M365 Business Standard) |
| Enterprise Subscription Cost(USD/user/month) | $6-28 (Microsoft 365 enterprise) | — |
| Free Storage Tier(GB) | 10 GB | — |
| Maximum Storage per User(TB) | Unlimited (enterprise) | — |
| Free Tier Storage(GB) | 10 GB | — |
| Maximum Single File Size(GB) | 5 GB | 10 GB |
| Base Storage Allocation(GB) | 100GB | 1,024GB (1TB) |
Show 2 more attributesBase Free Storage(GB) 10 GB per site — Maximum File Size(GB) 250 GB — | ||
| Enterprise Compliance Certifications | HIPAA, FedRAMP, SOC 2 Type II, ISO 27001 | — |
| Enterprise SSO Available in | Business and Enterprise plans only | — |
| Customer-Managed Encryption | Standard feature | Available (premium plans) |
| Enterprise Compliance Certifications | FedRAMP, HIPAA, SOC 2, ISO 27001 | FedRAMP, HIPAA, SOC 2, ISO 27001 |
| Permission Levels (Custom Roles)(count) | Unlimited custom roles | — |
| Third-party Integrations(integrations) | 500+ | — |
| User Adoption Rate in SMBs(Percentage) | 28% | — |
| File Version History(Days) | Unlimited (configurable) | — |
| Workflow Automation Capability | Advanced (native Box Skills) | — |
| Revision History Retention(days) | 30 days (free), unlimited (paid) | — |
| Maximum File Size Upload(GB) | 5GB | 250GB |
| User Satisfaction Score(Out of 10) | 8.2 | — |
| Mobile App Rating (iOS/Android Average)(stars) | 4.6 stars | 4.2 stars |
| Maximum Single File Upload Size(TB) | 5 TB | — |
| Real-time Collaborative Editors (Simultaneous Users)(users) | Unlimited | — |
| Real-Time Co-Authoring | Limited (via integrations only) | Native across Office apps |
| Compliance Certifications Included | SOC 2 Type II, HIPAA, GDPR, FINRA, ISO 27001 | — |
| Initial Setup Time Required(hours) | 4-8 hours | 40-80 hours |
| Enterprise Customers (2025)(organizations) | 180,000+ | 500,000+ |
| Native Microsoft 365 Integration | Third-party connectors only | Deep native integration |
| AI-Powered Content Classification | Advanced AI classification included | Basic metadata extraction |
| Third-Party Integrations(integrations) | 1,500+ | 500+ |
| API Rate Limit (requests/second)(requests/sec) | 20 | 2,000 (with throttling) |
| User Adoption Ease (1-10 scale)(score) | 7.8 | 6.5 |
| Version History Retention(days) | Unlimited (configurable) | — |
| Simultaneous Device Sync(devices) | Unlimited browser access | — |
| Native Workflow Automation(boolean) | Yes (built-in) | — |
| Setup Time(hours) | 10,080 minutes (7+ days IT setup) | — |
BoxMicrosoft SharePointShow 2 more attributes
Visual Comparison
Side-by-side comparison of numeric attributes
Pros & Cons
Box
Pros
- 1,500+ third-party integrations (highest in category)
- Advanced workflow automation with Box Skills and custom metadata
- Flexible permission controls and content governance tools
- Superior data classification and DLP (Data Loss Prevention) features
- Easier admin experience for non-Microsoft environments
Cons
- Requires separate subscription outside Microsoft ecosystem ($15/user/month minimum)
- Limited real-time co-authoring compared to Office 365 native experience
Microsoft SharePoint
Pros
- Included with Microsoft 365 (no additional cost per user)
- Seamless integration with Word, Excel, PowerPoint, and Teams
- Real-time co-authoring across Office applications
- Powerful search via Microsoft Search across all M365 services
- Native Power Automate workflows for business process automation
Cons
- Steeper learning curve for information architecture and site creation
- Fewer specialized third-party integrations compared to Box
- Governance and records management require Advanced Compliance licensing
Frequently Asked Questions
Yes. Organizations often use both platforms: SharePoint for team collaboration, meetings, and intranet within Microsoft 365, and Box for specialized content governance, advanced workflows, and vendor integrations. Box integrates with SharePoint via Power Automate, but this adds complexity.
Resources & Learn More
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