software
Notion vs Obsidian 2026: Features & Comparison
Notion is a powerful all-in-one workspace with advanced databases, collaboration, and project management features, while Obsidian is a local-first, privacy-focused note-taking app optimized for personal knowledge graphs and unstructured thinking. Notion excels for teams and complex data management; Obsidian shines for individual thinkers who prioritize offline access and data ownership.
N
Notion
All-in-one workspace platform combining documents, databases, kanban boards, wikis, and project management.
Teams, projects requiring structured data, collaborative documentation, and organizations needing centralized knowledge bases.
Score63%
VS
Obsidian
Local-first markdown editor with bidirectional linking, plugins, and complete data ownership.
Individuals, researchers, students, and knowledge workers who prioritize privacy, offline access, and personal learning graph development.
Score63%
Quick Answer
AI SummaryNotion is a powerful all-in-one workspace with advanced databases, collaboration, and project management features, while Obsidian is a local-first, privacy-focused note-taking app optimized for personal knowledge graphs and unstructured thinking. Notion excels for teams and complex data management; Obsidian shines for individual thinkers who prioritize offline access and data ownership.
Our Verdict
AI-assistedNeither tool is objectively superior—they serve different needs. Notion dominates for teams, structured data management, and collaborative work, while Obsidian excels for individual knowledge management, privacy-conscious users, and offline-first workflows. Many power users leverage both tools together: Obsidian for personal thinking and graph development, Notion for team collaboration and final outputs.
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N
Notion
6.6/10
Obsidian
8.4/10
N
Choose Notion if
Teams, projects requiring structured data, collaborative documentation, and organizations needing centralized knowledge bases.
Choose Obsidian if
Best pickIndividuals, researchers, students, and knowledge workers who prioritize privacy, offline access, and personal learning graph development.
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Key Differences at a Glance
- Collaboration & Team Features:✓ Notion wins(Advanced permissions, comments, real-time collaboration vs Minimal; requires third-party vault sharing)
- Data Structure:Relational databases, tables, rollups, complex formulas vs Unstructured thinking, backlinks, graph view
- Offline Access:✓ Obsidian wins(Full offline support; local-first architecture vs Limited; primarily cloud-based)
Key Facts & Figures
204 numeric metrics compared
| Metric | Notion | Obsidian | Ratio |
|---|---|---|---|
| Active Users(millions) | 30M+ | ~1M+ | |
| User Satisfaction - Value for Money(% positive reviews) | 68% | — | — |
| Ease of Use Rating(1-5 scale) | 75% | — | — |
| Monthly Cost (Individual)(USD) | $10 | $0 (free) | |
| Offline Capability | Limited (~30%) | Complete (100%) | |
| Learning Curve (Ease Score)(1-10 scale) | 5/10 (steep) | 8/10 (gentle) | |
| Customization Score(1-10 scale) | 9/10 (blocks, databases, relations) | — | — |
| Automation Sophistication(1-10 scale) | 5/10 (basic automations only) | — | — |
| Setup Time (Average)(minutes) | 7-14 days (custom setup required) | — | — |
| Managed Templates Max Instances(templates) | Not available | — | — |
| Starter Plan Price(USD/user/month) | $10 (Plus tier) | — | — |
| Premium Plan Price(USD/month) | $20 (Business tier) | — | — |
| Enterprise Plan Price(USD/user/month) | $24+ (Enterprise, custom) | — | — |
| Enterprise Governance(1-10 scale) | 5/10 (limited) | — | — |
| Jira Integration(1-10 scale) | 6/10 (basic) | — | — |
| Starting Price (Paid Tier)(USD per user per month) | $10 | — | — |
| Business Tier Price(USD per user per month) | $20 | — | — |
| Guest Account Cost(USD per month) | $0 - Free | — | — |
| Document Management Capability(Feature Strength 1-10) | 9/10 - Native docs & databases | — | — |
| Learning Curve Duration(hours (beginner to productive)) | 3-4 weeks | — | — |
| Maximum Team Size (Free/Trial)(users) | 10 (free plan with guests) | — | — |
| Monthly Cost Per User(USD) | $8/month (Team tier) | — | — |
| Cost Difference(percent) | 30% cheaper | — | — |
| Starting Price(USD) | $10 per user | — | — |
| Pro Plan Cost(USD/month per user/base) | $18 per user | — | — |
| Native Automation Features(count) | Basic (via integrations only) | — | — |
| API Rate Limit(requests per second) | Limited tier system | — | — |
| User Base (2026)(millions) | 10+ million | — | — |
| Field Types Available(count) | 70+ | — | — |
| Starting Price(USD/month) | Free | — | — |
| User Rating(stars out of 5) | 9.2/10 | — | — |
| Native Tools/Integrations(count) | 100+ templates and integrations | — | — |
| Integration Partners(count) | 600+ via Zapier | — | — |
| Active Users (Millions)(millions) | 35+ million | — | — |
| Number of View Types(views) | Table, Board, Timeline, Calendar, Gallery, List | — | — |
| Starting Paid Price (Monthly)(USD) | $8 | — | — |
| Monthly Cost (Individual Premium)(USD) | Free (or $10/month for AI) | — | — |
| Task Entry Speed(seconds) | 5-8 seconds | — | — |
| Page Load Time(seconds) | 2-3 seconds | — | — |
| Recurrence Pattern Options(count) | 5 basic options | — | — |
| Third-Party Integrations(count) | 50+ | — | — |
| One-Time / Lifetime Cost(USD) | $0 (free tier exists) | $89 | |
| Monthly Team Subscription (5 users)(USD) | $100-160/month | $0 (not designed for teams) | |
| Real-Time Collaboration | Unlimited | No native support | — |
| Bidirectional Linking Quality(link intelligence level) | Basic linked mentions; manual linking required | 9 (advanced graph visualization) | — |
| Plugin Ecosystem Size(count) | 400+ (official integrations) | 1000+ (community plugins) | |
| User Base Size(millions) | 100+ million across all sectors | — | — |
| Basic Plan Cost(USD/month) | Free (Plus $10/user) | — | — |
| Available Integrations(integrations) | 1000+ through Zapier and native | — | — |
| Setup Time (Days)(days) | 3-7 days depending on customization | — | — |
| Setup Time (minutes to usable state)(minutes) | 30-60 (database learning curve) | 5-15 (markdown basics) | |
| Active User Base (approximate)(millions) | 10+ million active users | 3+ million active users | |
| Starting Price (Monthly)(USD) | $10/user | — | — |
| Learning Curve (Typical Onboarding)(hours) | 8-12 hours | — | — |
| API Rate Limit (Enterprise)(requests per second) | 3 requests per second (~180/min) | — | — |
| Template Gallery Size(templates) | 50,000+ community templates | — | — |
| Pro Plan Cost Per User(USD/month) | $10 | — | — |
| Time to First Use(minutes) | 30-120 minutes | — | — |
| Team Plan Minimum Cost(USD/month) | $100 (10 users @ $10) | — | — |
| Monthly Subscription Cost (Personal)(USD) | $10 (Unlimited plan) | — | — |
| User Adoption Time (Typical)(hours) | 5-10 hours for proficiency | — | — |
| Template Library Size(templates) | 1,000+ | — | — |
| Monthly Subscription Cost(USD) | $10/month (Plus plan) | $0–$10/month (optional sync subscription) | |
| Web Clipper Capture Options(count) | 3 (full page, bookmark, simple) | — | — |
| Base Monthly Cost(USD) | $0 | $0/month (free tier) | |
| Third-Party Integration Options(Integration Count) | 500+ via Zapier, native integrations, and API | — | — |
| Customizable Templates Available(Template Count) | 1000+ community and official templates | — | — |
| User Base Size(millions) | 10+ million active users | — | — |
| Setup Time for New User(minutes) | 30 minutes (learning curve for full features) | — | — |
| Monthly Subscription Cost (Personal Plan)(USD) | $10 | — | — |
| Free Plan Storage Limit(GB) | Unlimited workspace content; 5GB file attachments | — | — |
| Web Clipper Quality Rating(out of 10) | 5 | — | — |
| Third-Party Integrations (Zapier)(available integrations) | 1,500+ | — | — |
| Setup Time for New Users(hours) | 60+ (steep learning curve) | — | — |
| Cost for 10-Person Team(USD/month) | $100 | — | — |
| Max Database Size (Recommended)(records) | 50,000 | — | — |
| Formula Calculation Speed (10K cells)(seconds) | 8-12 seconds | — | — |
| Real-time Edit Sync Latency(milliseconds) | 500-1500ms | — | — |
| Number of View Types(views) | 6 (Table, Calendar, Timeline, Gallery, Board, List) | — | — |
| Maximum Rows per Sheet (recommended)(rows) | 10,000 (performance degrades noticeably after 5,000) | — | — |
| Number of Native Integrations(integrations) | 1,500+ (Zapier, Slack, webhooks, and native integrations) | — | — |
| Monthly Cost (20-Person Team)(USD) | $200-500 | — | — |
| Setup Time for New Team(hours) | 2-8 hours | — | — |
| User Adoption Rate (4 weeks)(%) | 45% | — | — |
| Database Field Types Available(count) | 50+ | — | — |
| Annual Subscription Cost(USD) | $120/year (Plus plan) | Free (with optional $50 Sync) | |
| Number of Supported Platforms(platforms) | 6 platforms (Web, Windows, Mac, iOS, Android, Linux) | — | — |
| Typical Setup Time for New Users(minutes) | 30-60 minutes to understand core features | — | — |
| Starting Price (Per User/Month)(USD) | $10 | — | — |
| Free Tier Pricing(USD/month) | $0 (limited to 1M blocks/month) | — | — |
| Paid Plan Entry Price(USD per user/month) | $8 | — | — |
| Database Relation Types Supported(types) | 1-to-1, Many-to-1, Many-to-Many | — | — |
| Available View Types(view types) | 12+ (Table, Board, Calendar, Timeline, Gallery, etc.) | — | — |
| Native Integration Count(integrations) | 50+ | — | — |
| Average User Onboarding Time(hours) | 6+ (complex feature set requires training) | — | — |
| Maximum File Export Formats(formats) | 8+ (PDF, HTML, Markdown, CSV, etc.) | — | — |
| Monthly Cost (Single User Base Plan)(USD) | $10 (Plus plan) | — | — |
| Database Property Types(count) | 15+ types | — | — |
| Registered User Base(millions) | 75+ million registered users (as of 2024) | — | — |
| Annual Cost (Plus Plan + AI)(USD) | $120 per year (Plus plan, no AI) | — | — |
| Cost Per User (Monthly)(USD) | $10 (Team plan) | — | — |
| Paid Plan Starting Price(USD/user/month) | $10 (Plus plan) | — | — |
| Pre-Built Templates(templates) | 10000+ community templates | — | — |
| Learning Curve (Time to Proficiency)(hours) | 8-15 hours | — | — |
| Team Plan Cost Per User(USD/month) | $10 (unlimited access) | — | — |
| Real-Time Sync Latency(milliseconds) | 200-500ms | — | — |
| Free Tier Storage(GB) | 5GB | — | — |
| Integrated Features Count(features) | 50+ integrated features | — | — |
| Pro Plan Monthly Cost(USD) | $10/user/month | — | — |
| Startup Cost (First Year, Single User)(USD) | $0 (Pro: $120/year) | — | — |
| Time to First Diagram(minutes) | 10-15 minutes | — | — |
| Built-in Templates(count) | 20+ workspace templates | — | — |
| Starting Monthly Cost per User(USD) | $10 (or Free) | — | — |
| Average Time to Productivity(weeks) | 1-2 weeks | — | — |
| Database Row Performance Threshold(rows) | 10,000 rows (performance degrades) | — | — |
| Free Tier Storage Capacity(GB) | 5-10 MB per block | — | — |
| Real-Time Collaboration Latency(milliseconds) | 200-500 ms | — | — |
| Native Integrations Available(count) | 400+ direct integrations | — | — |
| Time to Proficiency(hours) | 4-8 hours | — | — |
| Database View Types Supported(count) | 5+ (Table, Gallery, Kanban, Calendar, Timeline) | — | — |
| Pre-Built Templates Available(count) | 1000+ templates | — | — |
| Monthly Active Users (Millions)(millions) | 10+ million | — | — |
| Starting Cost (Monthly)(USD) | Free | — | — |
| Team Plan Cost Per User/Month(USD) | $12 (Notion Team plan) | — | — |
| Native Integrations(count) | 100+ | — | — |
| Monthly Pro Plan Cost(USD) | $10 | — | — |
| Global Active Users(millions) | 10+ million | — | — |
| Formula Language Functions(count) | 45 functions | — | — |
| API Rate Limit(requests/second) | 3 | — | — |
| Real-time Collaboration Sync Speed(milliseconds) | 1-2 seconds (1000-2000ms) | — | — |
| Maximum Simultaneous Editors(users) | 10+ (stable with minor lag) | — | — |
| API Endpoints(endpoints) | 100+ REST API endpoints | — | — |
| Third-Party App Integrations(integrations) | 1000+ community templates + Zapier/Make | — | — |
| Public Template Gallery Size(templates) | 800+ official templates | — | — |
| Estimated Learning Time to Proficiency(hours) | 8-12 hours | — | — |
| API & Export Options(format count) | Notion API + CSV/Markdown exports | — | — |
| Base Monthly Price Per User(USD) | $14 (Pro plan, annual) | — | — |
| Premium Plan Monthly Cost Per User(USD) | $32 (Team plan, annual) | — | — |
| Automation Rules Available(count) | 12 basic automation triggers | — | — |
| Typical Learning Time(hours) | 30 hours for proficiency | — | — |
| Native Integrations Count(count) | 500+ via Zapier, 50+ native | — | — |
| Free Plan Cost(USD/month) | $0 | — | — |
| Pro Plan Cost(USD/month) | $10 (billed annually) | — | — |
| Available Templates(count) | ~10,000+ templates | — | — |
| Maximum Database Size(items supported) | Optimized up to 10,000 items per view | — | — |
| Monthly Premium Cost(USD) | $10.00 (or free) | — | — |
| OCR Text Recognition Accuracy(percent) | 75% | — | — |
| Web Clipper Save Time(seconds) | 5-7 seconds | — | — |
| Database View Types(types) | 15+ (Table, Kanban, Calendar, Gallery, Timeline, etc.) | — | — |
| Starting Monthly Cost (Team of 5)(USD) | $120/month (Pro plan, capped usage) | — | — |
| Cost for Team of 20(USD) | $120/month (unlimited members, Pro) | — | — |
| Built-in Automation Recipes(count) | 0 native (requires third-party integration) | — | — |
| Learning Time to Proficiency(days) | 10-14 days for average user | — | — |
| Starting Price per User/Month (Annual Billing)(USD) | $10/user (free tier available) | — | — |
| API Rate Limit (Requests/Minute)(requests) | 3 requests/second (180/min) | — | — |
| Page Load Time (Average)(seconds) | 1.4s (typical page/database view) | — | — |
| Marketplace Extensions/Integrations(count) | 300+ integrations via Zapier/native | — | — |
| Starting Price (Monthly, Per User)(USD) | $0 (Unlimited free tier) | — | — |
| View Types Available(count) | 5 views (Table, Board, Calendar, Timeline, Gallery) | — | — |
| Free Plan Storage(GB) | 10 GB | — | — |
| Automated Workflows Available(count) | 30+ automation options | — | — |
| Database Relation Types(count) | 10+ types (includes relations, rollups, formulas, templates) | — | — |
| User Onboarding Time (Average)(hours) | 2-4 hours to start productive work | — | — |
| Monthly Cost (Small Team - 10 Users)(USD) | $150/month (15 members × $10) | — | — |
| Monthly Cost (Growing Team - 50 Users)(USD) | $500/month (50 members × $10) | — | — |
| Onboarding Time to Productivity(days) | 14-28 days | — | — |
| Built-In Communication Features(count) | 1 (comments only) | — | — |
| Database Customization Options(count) | 8 (relational, formulas, rollups, filters, sorts, synced blocks, templates) | — | — |
| Mobile App Feature Parity (%)(percent) | 40% of desktop features | — | — |
| Base Monthly Cost Per User (Annual Billing)(USD) | $10.00 (Team plan) | — | — |
| Free Plan User Limit(members) | Unlimited users | — | — |
| Integrations Available(native integrations) | 150+ integrations via Zapier, Make, and native connectors | — | — |
| Typical Setup Time (Small Team)(hours) | 8-20 hours | — | — |
| Base Plan Monthly Cost Per User(USD) | $10 | — | — |
| Automation Action Types Available(count) | 8 (basic actions only) | — | — |
| View Types Supported(count) | 3 (Table, Board, Gallery) | — | — |
| Concurrent Users (Base/Workspace)(users) | 50+ simultaneous | — | — |
| Monthly Cost (Pro Plan)(USD) | $10 (Personal Pro with AI) | — | — |
| Maximum File Size (Upload)(GB) | 20 MB per file | — | — |
| Setup Time (Minutes)(minutes) | 30-60 minutes to configure workspace | — | — |
| Monthly Cost (Personal)(USD) | $10 (Plus plan, free tier available with limits) | $0 (free) or $49 one-time | |
| Annual Cost (Personal, 5-year)(USD) | $120/year ($600 over 5 years) | $49 one-time lifetime | |
| Application Load Time(milliseconds) | 2000-4000ms (dependent on internet) | <500ms | |
| Search Speed (10,000 notes)(milliseconds) | 1000-2000ms | 50-200ms | |
| Maximum Team Members(people) | Unlimited | 1-2 (shared vault via third-party) | — |
| Available Plugins/Extensions(count) | 200+ (primarily cosmetic and integration) | 50+ official + 100+ community | |
| Monthly Cost (Per User)(USD) | $0-$20 base | — | — |
| Languages Supported(count) | 20+ interface languages | — | — |
| Time Saved on Content Creation(percent) | 0% (no AI acceleration) | — | — |
| Community Plugins(count) | 1000+ | 1000+ | |
| Monthly Active Users(millions) | ~2.5M (estimated) | ~2.5M (estimated) | |
| Sync Service Cost(USD/year) | $96 | $96 | |
| Offline Functionality(percentage) | 100% | 100% | |
| Funding Raised(millions USD) | Bootstrapped (private) | Bootstrapped (private) | |
| Time to First Note (Setup)(minutes) | 10-15 minutes | 10-15 minutes | |
| Mobile App Feature Completeness(percent) | 70% feature parity (plugins limited on mobile) | 70% feature parity (plugins limited on mobile) | |
| Base Subscription Cost(USD/month) | Free (Sync $8/month optional) | Free (Sync $8/month optional) | |
| Annual Cost (Individual)(USD) | $0-96/year (depending on add-ons) | $0-96/year (depending on add-ons) | |
| Community Plugins Available(count) | 1,000+ plugins | 1,000+ plugins | |
| Users (Estimated)(millions) | 5M+ downloads on mobile alone | 5M+ downloads on mobile alone | |
| Annual Cost (Single User)(USD) | $0/year (or $120 with Obsidian Sync) | $0/year (or $120 with Obsidian Sync) | |
| Annual Cost (Standard Use)(USD) | $0 (free core) or $120/year (with Sync) | $0 (free core) or $120/year (with Sync) | |
| Estimated Monthly Active Users(millions) | ~1.5 million (2024 estimate) | ~1.5 million (2024 estimate) | |
| Platforms Supported(count) | 6 (Windows, macOS, Linux, iOS, Android, Web) | 6 (Windows, macOS, Linux, iOS, Android, Web) |
Sourced from publicly available data ·
Key Differences
7 attributes compared head-to-head
N
2NotionObsidian leads2 ties
Notion
Attribute
Obsidian
- Advanced permissions, comments, real-time collaboration(winner)Collaboration & Team FeaturesMinimal; requires third-party vault sharing
- Relational databases, tables, rollups, complex formulasData StructureUnstructured thinking, backlinks, graph view
- Limited; primarily cloud-basedOffline AccessFull offline support; local-first architecture(winner)
- Cloud-hosted; Notion controls serversData Ownership & Privacy100% local files; complete user control(winner)
- Native AI assistant built-in(winner)AI FeaturesAI via plugins only
- Steep; requires time to master databases and formulasLearning CurveGentle; simple markdown-based note-taking(winner)
- Team projects, shared databases, polished documentationBest Use CasePersonal knowledge management, graph thinking, drafting
- Collaboration & Team Features
Notion
Advanced permissions, comments, real-time collaboration(winner)
Obsidian
Minimal; requires third-party vault sharing
- Data Structure
Notion
Relational databases, tables, rollups, complex formulas
Obsidian
Unstructured thinking, backlinks, graph view
- Offline Access
Notion
Limited; primarily cloud-based
Obsidian
Full offline support; local-first architecture(winner)
- Data Ownership & Privacy
Notion
Cloud-hosted; Notion controls servers
Obsidian
100% local files; complete user control(winner)
- AI Features
Notion
Native AI assistant built-in(winner)
Obsidian
AI via plugins only
- Learning Curve
Notion
Steep; requires time to master databases and formulas
Obsidian
Gentle; simple markdown-based note-taking(winner)
- Best Use Case
Notion
Team projects, shared databases, polished documentation
Obsidian
Personal knowledge management, graph thinking, drafting
Full Comparison
| Attribute | Notion | Obsidian |
|---|---|---|
| Storage Location | Notion's cloud servers | Local device |
| Monthly Cost(USD) | Free / $8-15 per user | Free (sync $8-10/mo optional) |
| Monthly Cost (Individual)(USD) | $10 | $0 (free)(winner) |
| Starter Plan Price(USD/user/month) | $10 (Plus tier) | — |
| Premium Plan Price(USD/month) | $20 (Business tier) | — |
| Enterprise Plan Price(USD/user/month) | $24+ (Enterprise, custom) | — |
Show 66 more attributesStarting Price (Paid Tier)(USD per user per month) $10 — Business Tier Price(USD per user per month) $20 — Guest Account Cost(USD per month) $0 - Free — Monthly Cost Per User(USD) $8/month (Team tier) — Cost Difference(percent) 30% cheaper — Pro Plan Cost(USD/month per user/base) $18 per user — Starting Price(USD/month) Free — Free Plan Availability Unlimited blocks and pages — Starting Paid Price (Monthly)(USD) $8 — Monthly Cost (Individual Premium)(USD) Free (or $10/month for AI) — One-Time / Lifetime Cost(USD) $0 (free tier exists) $89 Monthly Team Subscription (5 users)(USD) $100-160/month $0 (not designed for teams) Basic Plan Cost(USD/month) Free (Plus $10/user) — Starting Price (Monthly)(USD) $10/user — Price (personal) Free (10 guests) Free Price (sync) Included Obsidian Sync $4/mo Price (team) Plus $10/user/mo N/A (no team plan) Pro Plan Cost Per User(USD/month) $10 — Monthly Subscription Cost (Personal)(USD) $10 (Unlimited plan) — Monthly Subscription Cost(USD) $10/month (Plus plan) $0–$10/month (optional sync subscription) Free Plan Monthly Note Limit(notes) Unlimited — Base Monthly Cost(USD) $0 $0/month (free tier) Monthly Subscription Cost (Personal Plan)(USD) $10 — Cost for 10-Person Team(USD/month) $100 — Free Tier Availability Yes - unlimited pages and sharing — Monthly Cost (20-Person Team)(USD) $200-500 — Annual Subscription Cost(USD) $120/year (Plus plan) Free (with optional $50 Sync) Starting Price (Per User/Month)(USD) $10 — Paid Plan Entry Price(USD per user/month) $8 — Monthly Cost (Single User Base Plan)(USD) $10 (Plus plan) — Free Plan Availability Yes - unlimited blocks and databases — Annual Cost (Plus Plan + AI)(USD) $120 per year (Plus plan, no AI) — Cost Per User (Monthly)(USD) $10 (Team plan) — Paid Plan Starting Price(USD/user/month) $10 (Plus plan) — Team Plan Cost Per User(USD/month) $10 (unlimited access) — Free Tier Storage(GB) 5GB — Pro Plan Monthly Cost(USD) $10/user/month — Starting Monthly Cost per User(USD) $10 (or Free) — Starting Cost (Monthly)(USD) Free — Team Plan Cost Per User/Month(USD) $12 (Notion Team plan) — Monthly Pro Plan Cost(USD) $10 — Base Monthly Price Per User(USD) $14 (Pro plan, annual) — Premium Plan Monthly Cost Per User(USD) $32 (Team plan, annual) — Free Plan Cost(USD/month) $0 — Pro Plan Cost(USD/month) $10 (billed annually) — Monthly Premium Cost(USD) $10.00 (or free) — Starting Monthly Cost (Team of 5)(USD) $120/month (Pro plan, capped usage) — Cost for Team of 20(USD) $120/month (unlimited members, Pro) — Starting Price per User/Month (Annual Billing)(USD) $10/user (free tier available) — Free Tier Limit(users) Unlimited users, unlimited workspaces — Starting Price (Monthly, Per User)(USD) $0 (Unlimited free tier) — Monthly Cost (Small Team - 10 Users)(USD) $150/month (15 members × $10) — Monthly Cost (Growing Team - 50 Users)(USD) $500/month (50 members × $10) — Free Trial Length(days) Unlimited free tier — Base Monthly Cost Per User (Annual Billing)(USD) $10.00 (Team plan) — Free Plan User Limit(members) Unlimited users — Base Plan Monthly Cost Per User(USD) $10 — Monthly Cost (Pro Plan)(USD) $10 (Personal Pro with AI) — Monthly Cost (Personal)(USD) $10 (Plus plan, free tier available with limits) $0 (free) or $49 one-time Annual Cost (Personal, 5-year)(USD) $120/year ($600 over 5 years) $49 one-time lifetime Monthly Cost (Per User)(USD) $0-$20 base — Sync Service Cost(USD/year) $96 — Base Subscription Cost(USD/month) Free (Sync $8/month optional) — Annual Cost (Individual)(USD) $0-96/year (depending on add-ons) — Annual Cost (Single User)(USD) $0/year (or $120 with Obsidian Sync) — Annual Cost (Standard Use)(USD) $0 (free core) or $120/year (with Sync) — | ||
| Active Users(millions) | 30M+(winner) | ~1M+ |
| User Satisfaction - Value for Money(% positive reviews) | 68% | — |
| Ease of Use Rating(1-5 scale) | 75% | — |
| Learning Curve (Ease Score)(1-10 scale) | 5/10 (steep) | 8/10 (gentle)(winner) |
| Learning Curve Difficulty(level (1-5)) | 8/10 - Steep learning curve | — |
| User Interface Onboarding Difficulty | Steep learning curve with flexible drag-and-drop | — |
| Setup Time (Days)(days) | 3-7 days depending on customization | — |
Show 9 more attributesLearning Curve (Typical Onboarding)(hours) 8-12 hours — Setup Time for New Users(hours) 60+ (steep learning curve) — Average User Onboarding Time(hours) 6+ (complex feature set requires training) — Time to First Diagram(minutes) 10-15 minutes — Average Time to Productivity(weeks) 1-2 weeks — Typical Learning Time(hours) 30 hours for proficiency — Learning Time to Proficiency(days) 10-14 days for average user — User Onboarding Time (Average)(hours) 2-4 hours to start productive work — Setup Time (Minutes)(minutes) 30-60 minutes to configure workspace — | ||
| Built-in Task Scheduling | Customizable approach | — |
| Native AI Features(count) | Yes (built-in AI assistant) | No (plugin-based only) |
| Automation Sophistication(1-10 scale) | 5/10 (basic automations only) | — |
| Enterprise Governance(1-10 scale) | 5/10 (limited) | — |
| Jira Integration(1-10 scale) | 6/10 (basic) | — |
Show 76 more attributesApproval Workflows 4/10 (minimal) — Mobile App Capability Limited task/project features — Document Management Capability(Feature Strength 1-10) 9/10 - Native docs & databases — Task Dependency Management Basic (manual linking only) — Customization Flexibility(percentage) Very High (fully customizable databases and properties) — Relational Database Accessibility Excellent for non-technical users - intuitive linked properties — Native Automation Features(count) Basic (via integrations only) — Native Tools/Integrations(count) 100+ templates and integrations — Database Relations Support Full relational database support — Offline Functionality Limited offline capabilities — Number of View Types(views) Table, Board, Timeline, Calendar, Gallery, List — Recurrence Pattern Options(count) 5 basic options — Offline Task Access Limited offline; web-first platform — Real-Time Collaboration Unlimited No native support Enterprise Plan Features(qualitative) SSO, AI features, advanced permissions, audit logs — Native Gantt Chart Support Yes, basic timeline view only — Data Portability(level of freedom) CSV / Markdown export Native Markdown (always portable) Mobile App Yes Yes Offline Document Editing Read-only offline (web); requires app for editing — Native Database Capabilities Full relational databases with 10+ view types — Web Clipper Capture Options(count) 3 (full page, bookmark, simple) — Database Relations & Rollups Native relational databases with rollups, filters, sorts — Offline Access(capability) Limited (requires sync after reconnect) Full (100% offline functionality) Native Database Support Yes - relations, filters, sorts, multiple views — Web Clipper Quality Rating(out of 10) 5 — Offline Functionality(capability level) Full offline mode (desktop app) 100% fully functional offline Automation Workflows (Native)(sophistication level) Basic (simple triggers and actions) — Native Database Relations Yes (native relations, rollups, and rollup filters) — Number of View Types(views) 6 (Table, Calendar, Timeline, Gallery, Board, List) — Database Field Types Available(count) 50+ — Built-in Communication Channels(types) Comments, mentions, reminders only — Database Support Advanced relational databases with filtering and sorting — Offline Access Quality Partial offline (web requires internet, mobile has limited offline mode) — API Availability for Integrations Robust public API with extensive integration ecosystem — Native Email Included No — Maximum Document Revision History(days) Unlimited (Plus plan) — Database Relation Types Supported(types) 1-to-1, Many-to-1, Many-to-Many — Available View Types(view types) 12+ (Table, Board, Calendar, Timeline, Gallery, etc.) — Maximum File Export Formats(formats) 8+ (PDF, HTML, Markdown, CSV, etc.) — AI Writing Features Available None — Database Property Types(count) 15+ types — Native Email Functionality(yes/no) No (third-party integrations only) — Built-in AI Features Notion AI included in Pro/Team plans — Database Capabilities Full relational databases with filters, sorts, relations — Pre-Built Templates(templates) 10000+ community templates — Integrated Features Count(features) 50+ integrated features — Built-in Templates(count) 20+ workspace templates — Database View Types Supported(count) 5+ (Table, Gallery, Kanban, Calendar, Timeline) — Native Integrations(count) 100+ — Maximum Document Pages (Free Tier)(pages) Unlimited — Formula Language Functions(count) 45 functions — Free Plan Database Rows Limit(rows) Unlimited — Native Email Integration No native email; third-party only — Automation Rules Available(count) 12 basic automation triggers — Database Customization Capability(flexibility score) Unlimited custom fields, relations, formulas, rollups, and linked databases — Automation Capabilities(features) Database automations, API integrations, Zapier/Make support — OCR Text Recognition Accuracy(percent) 75% — Database View Types(types) 15+ (Table, Kanban, Calendar, Gallery, Timeline, etc.) — Built-in Automation Recipes(count) 0 native (requires third-party integration) — Document Editing Capabilities Full rich-text editor with embeds — Relational Database Support Advanced, with rollups and filters — Database Relational Features(capability score) Advanced (rollups, lookups, formulas) — Native Time Tracking No (requires integration) — View Types Available(count) 5 views (Table, Board, Calendar, Timeline, Gallery) — Automated Workflows Available(count) 30+ automation options — Database Relation Types(count) 10+ types (includes relations, rollups, formulas, templates) — Built-In Communication Features(count) 1 (comments only) — Database Customization Options(count) 8 (relational, formulas, rollups, filters, sorts, synced blocks, templates) — Native Document Editing(capability) Full rich-text editor with synced blocks — Database Relationships Depth(levels) Linked databases with basic relations — View Types Supported(count) 3 (Table, Board, Gallery) — Database Querying & Relations Advanced with filtering, sorting, and relations — Database Relations Support(capability) Full (one-to-many, many-to-many, rollups, formulas) Partial (Dataview plugin, limited querying) Languages Supported(count) 20+ interface languages — AI Features Available(count) 0 without AI add-on — Built-in Task Management(feature completeness) Via plugins only — | ||
| Best for Task Execution | Moderate support | — |
| Knowledge Management & Documentation | Excellent | — |
| Slack Integration | Available | — |
| Native Two-Way Sync Integrations | Limited native two-way sync capability | — |
| Third-Party Integrations(count) | 50+ | — |
| Third-Party Integration Options(Integration Count) | 500+ via Zapier, native integrations, and API | — |
| Third-Party Integrations (Zapier)(available integrations) | 1,500+ | — |
Show 3 more attributesNative Integrations Available(count) 400+ direct integrations — Native Integrations Count(count) 500+ via Zapier, 50+ native — Jira Integration Quality(rating) Third-party only (Zapier) — | ||
| Team Collaboration Features | Real-time co-editing, permissions, comments, activity tracking | Minimal (plugin-dependent) |
| Team Collaboration Features | Comments, mentions, real-time editing, threads | — |
| Real-time Edit Sync Latency(milliseconds) | 500-1500ms | — |
| Real-Time Team Collaboration(feature) | Full real-time collaboration with comments and permissions | — |
| Maximum Concurrent Collaborators(users) | Unlimited (team plan dependent) | — |
Show 7 more attributesReal-Time Collaborative Editors(users) Unlimited (paid plans) — Maximum Simultaneous Editors(users) 10+ (stable with minor lag) — Real-time Collaboration Users(concurrent users) Unlimited with cursor presence Limited to manual sharing; no native multi-user editing Concurrent Users (Base/Workspace)(users) 50+ simultaneous — Real-Time Collaboration Limit(users) Unlimited simultaneous editors — Maximum Team Members(people) Unlimited 1-2 (shared vault via third-party) Maximum Workspace Users(users) Unlimited — | ||
| Offline Capability | Limited (~30%) | Complete (100%) |
| Native Mobile Apps | iOS + Android official apps | — |
| Mobile App Support(text) | iOS and Android available (limited features on free tier) | — |
| Database Relation Support(levels) | Full (relational databases, rollups, formulas) | Basic (via plugins only) |
| Core Strength | Flexible block-based editor with databases | — |
| Primary Use Case Match(qualitative) | All-in-one workspace & documentation | — |
| Native Offline Mode | Limited (requires extension) | — |
| Offline Editing Capability | Read-only mode offline | — |
Show 2 more attributesOffline Note Access Limited offline; requires internet for most features — Graph View Visualization(feature) Built-in graph with plugin enhancements — | ||
| Data Ownership(text) | Cloud-hosted (Notion controls servers) | Complete local ownership; markdown files on your device |
| Uptime Guarantee(percent) | High availability (no published SLA) | — |
| Customization Score(1-10 scale) | 9/10 (blocks, databases, relations) | — |
| Team Size Sweet Spot(members) | 2-50 users (flexible scale) | — |
| Maximum Team Size (Free/Trial)(users) | 10 (free plan with guests) | — |
| Maximum Rows per Sheet (recommended)(rows) | 10,000 (performance degrades noticeably after 5,000) | — |
| Maximum Team Size Per Plan(users) | Unlimited (per subscription) | — |
| Setup Time (Average)(minutes) | 7-14 days (custom setup required) | — |
| Learning Curve Duration(hours (beginner to productive)) | 3-4 weeks | — |
| User Adoption Time (Typical)(hours) | 5-10 hours for proficiency | — |
| Setup Time for New Team(hours) | 2-8 hours | — |
| Learning Curve (Time to Proficiency)(hours) | 8-15 hours | — |
Show 1 more attributeTime to Proficiency(hours) 4-8 hours — | ||
| Managed Templates Max Instances(templates) | Not available | — |
| Customization Level | 9/10 - Highly customizable | — |
| Architecture | Cloud-based SaaS | Local Markdown files |
| Documentation Features(capability scope) | Comprehensive (wiki, docs, databases, linked records) | — |
| Native Timeline/Gantt Charts(availability) | No (requires manual setup with databases) | — |
| Workload & Capacity Management(capability level) | Not available (must track manually) | — |
| Gantt Chart / Timeline Capabilities | Timeline view available; no dependency or critical path analysis | — |
| Resource Capacity Planning | Manual tracking only; no native capacity features | — |
| Portfolio-Level Visibility | Limited cross-database visibility | — |
Show 1 more attributeNative Project Timeline/Gantt(quality score) Basic calendar view (limited critical path analysis) — | ||
| AI Agent Connectivity (MCP Support) | Built-in AI assistant with limited agent connections | — |
| Product Manager Database Use Case Fit | Exceptional - optimized for feature roadmaps and linked data | — |
| Starting Price(USD) | $10 per user | — |
| Free Tier Pricing(USD/month) | $0 (limited to 1M blocks/month) | — |
| API Rate Limit(requests per second) | Limited tier system | — |
| API Availability(text) | Public API with Zapier/webhook support | — |
| API Rate Limit(requests/second) | 3 | — |
| User Base (2026)(millions) | 10+ million | — |
| Document Editing Capabilities(features) | Full editor (formatting, blocks, collaboration) | — |
| Field Types Available(count) | 70+ | — |
| User Rating(stars out of 5) | 9.2/10 | — |
| Collaboration Capacity(collaborators) | Unlimited with role-based permissions | — |
| Target User Type | Teams, project managers, content creators | — |
| API Access(capability) | Views API, Markdown support, automatic retries (2026) | — |
| Native API Availability | REST API and official SDK | — |
| Microsoft 365 Integration Depth(integration level) | 0 (no native integration) | — |
| API & Export Options(format count) | Notion API + CSV/Markdown exports | — |
| API Access(available) | Limited (HTTP API beta) | — |
| Integration Partners(count) | 600+ via Zapier | — |
| Available Integrations(integrations) | 1000+ through Zapier and native | — |
| Number of Native Integrations(integrations) | 1,500+ (Zapier, Slack, webhooks, and native integrations) | — |
| Native Integration Count(integrations) | 50+ | — |
| Third-Party App Integrations(integrations) | 1000+ community templates + Zapier/Make | — |
Show 3 more attributesPublic Template Gallery Size(templates) 800+ official templates — Marketplace Extensions/Integrations(count) 300+ integrations via Zapier/native — Integrations Available(native integrations) 150+ integrations via Zapier, Make, and native connectors — | ||
| Active Users (Millions)(millions) | 35+ million | — |
| User Base Size(millions) | 100+ million across all sectors | — |
| Monthly Active Users (Millions)(millions) | 10+ million | — |
| Global Active Users(millions) | 10+ million | — |
| Users (Estimated)(millions) | 5M+ downloads on mobile alone | — |
Show 1 more attributeEstimated Monthly Active Users(millions) ~1.5 million (2024 estimate) — | ||
| Task Entry Speed(seconds) | 5-8 seconds | — |
| Page Load Time(seconds) | 2-3 seconds | — |
| Page Load Speed(milliseconds) | Moderate (2-3 seconds with complex databases) | — |
| Max Database Size (Recommended)(records) | 50,000 | — |
| Formula Calculation Speed (10K cells)(seconds) | 8-12 seconds | — |
Show 10 more attributesReal-Time Sync Latency(milliseconds) 200-500ms — Database Row Performance Threshold(rows) 10,000 rows (performance degrades) — Real-Time Collaboration Latency(milliseconds) 200-500 ms — Real-time Collaboration Sync Speed(milliseconds) 1-2 seconds (1000-2000ms) — Maximum Database Size(items supported) Optimized up to 10,000 items per view — Web Clipper Save Time(seconds) 5-7 seconds — Page Load Time (Average)(seconds) 1.4s (typical page/database view) — Application Load Time(milliseconds) 2000-4000ms (dependent on internet) <500ms Search Speed (10,000 notes)(milliseconds) 1000-2000ms 50-200ms AI Writing Speed(seconds) Manual creation (no AI) — | ||
| Bidirectional Linking Quality(link intelligence level) | Basic linked mentions; manual linking required | 9 (advanced graph visualization) |
| Plugin Ecosystem Size(count) | 400+ (official integrations) | 1000+ (community plugins)(winner) |
| Plugin Ecosystem(available plugins) | Limited (limited API) | 1,500+ community plugins |
| AI integration | Notion AI (bundled in Business/Enterprise; trial on Free/Plus) | Via plugins (Copilot, Smart Connections) |
| Community Plugins(count) | 1000+ | — |
| Mobile App Quality | Native iOS/Android, good but slower | — |
| Setup Time (minutes to usable state)(minutes) | 30-60 (database learning curve) | 5-15 (markdown basics)(winner) |
| Free Trial Period(days) | Unlimited (fully free tier) | — |
| Mobile App Quality | 8 (iOS/Android, full sync)(winner) | 7 (Obsidian Mobile, good) |
| Time to First Use(minutes) | 30-120 minutes | — |
| User Adoption Rate (4 weeks)(%) | 45% | — |
| Typical Setup Time for New Users(minutes) | 30-60 minutes to understand core features | — |
| Estimated Learning Time to Proficiency(hours) | 8-12 hours | — |
Show 1 more attributeTime to First Note (Setup)(minutes) 10-15 minutes — | ||
| Data Export / Portability(format support) | PDF/CSV (some lock-in) | Markdown + Attachments (fully portable) |
| Active User Base (approximate)(millions) | 10+ million active users(winner) | 3+ million active users |
| Template Gallery Size(templates) | 50,000+ community templates | — |
| Registered User Base(millions) | 75+ million registered users (as of 2024) | — |
| Monthly Active Users(millions) | ~2.5M (estimated) | — |
| Free Tier Task Limit(tasks) | Unlimited | — |
| API Rate Limit (Enterprise)(requests per second) | 3 requests per second (~180/min) | — |
| Built-in Automation Rules | Limited (manual + integrations) | — |
| Automation/Rules Engine(actions supported) | Basic - templates and button automations, limited conditional logic | — |
| Automation Action Types Available(count) | 8 (basic actions only) | — |
| Note format | Proprietary blocks | Plain Markdown |
| Open Source | No | No (free but proprietary) |
| Collaboration | Yes — real-time | No (single-player by default) |
| Sync | Cloud (built-in) | Obsidian Sync ($4/mo) or iCloud/Dropbox |
| Outliner / block linking | Limited | Via Outliner plugin |
| Bidirectional links | Yes (basic) | Yes (via [[links]]) |
| Graph / network view | No | Yes — link graph |
| Database / table view | Yes — powerful | Via Dataview plugin |
| Templates | Yes | Yes (community + core) |
Show 2 more attributesKanban / tasks Yes (basic) Via plugins Spaced repetition No Via Spaced Repetition plugin | ||
| Free Tier Monthly Recording/Creation Limit(minutes or unlimited) | Unlimited pages | — |
| Maximum Free Storage(GB or unlimited) | Unlimited | — |
| Team Plan Minimum Cost(USD/month) | $100 (10 users @ $10) | — |
| AI Features Included | AI-powered search, Q&A, writing assistance (add-on) | — |
| Primary Use Case Strength(category) | Centralized knowledge/PM workspace | — |
| Template Library Size(templates) | 1,000+ | — |
| Maximum Storage (Premium)(GB) | Unlimited | — |
| Free Plan Storage Limit(GB) | Unlimited workspace content; 5GB file attachments | — |
| Paid Plan Storage Limit(GB per month) | Unlimited | — |
| Paid Plan Storage (Minimum)(GB) | Unlimited (Plus plan) | — |
| Free Plan Storage Capacity(GB) | Unlimited blocks + 10 GB files | — |
Show 3 more attributesFree Plan Storage(GB) 10 GB — Free Storage Capacity(GB) Unlimited — Maximum File Size (Upload)(GB) 20 MB per file — | ||
| AI Writing & Analysis Capability(Feature Rating) | Basic (AI blocks limited to Pro/Team plans) | — |
| Auto-Summarize Database Content | No | — |
| Email Draft Generation | No | — |
| Customizable Templates Available(Template Count) | 1000+ community and official templates | — |
| Custom Database Relations | Full support with many-to-many relations and rollups | — |
| Available Plugins/Extensions(count) | 200+ (primarily cosmetic and integration)(winner) | 50+ official + 100+ community |
| Community Plugins Available(count) | 1,000+ plugins | — |
| User Base Size(millions) | 10+ million active users | — |
| Setup Time for New User(minutes) | 30 minutes (learning curve for full features) | — |
| Number of Supported Platforms(platforms) | 6 platforms (Web, Windows, Mac, iOS, Android, Linux) | — |
| Data Export Format | Proprietary Notion format (limited standard export) | — |
| Storage Format(format type) | Standard Markdown (.md files) | — |
| SOC 2 Type II Certified | Yes, certified | — |
| FedRAMP Authorization Level | Not FedRAMP authorized | — |
| HIPAA Compliance Certified | No | — |
| Cloud Storage Included(GB) | Unlimited in Team plan | — |
| Offline Desktop Editing(yes/no) | No (web-based only) | — |
| Offline Functionality(percentage) | 100% | — |
| Free Plan Editable Boards/Pages(count) | Unlimited pages | — |
| Free Plan Capacity(projects/pages) | Unlimited pages | — |
| Startup Cost (First Year, Single User)(USD) | $0 (Pro: $120/year) | — |
| Canvas Type | Linear page-based structure | — |
| Offline Mode | Full offline capability with sync | — |
| Free Tier Storage Capacity(GB) | 5-10 MB per block | — |
| Pre-Built Templates Available(count) | 1000+ templates | — |
| API Endpoints(endpoints) | 100+ REST API endpoints | — |
| API Rate Limit (Requests/Minute)(requests) | 3 requests/second (180/min) | — |
| Available Templates(count) | ~10,000+ templates | — |
| Mobile App Offline Sync | Sync requires active internet connection | — |
| Mobile App Feature Parity (%)(percent) | 40% of desktop features | — |
| Mobile App Feature Completeness(percent) | 70% feature parity (plugins limited on mobile) | — |
| Self-Hosting Available(boolean) | No (Cloud-only) | — |
| Enterprise-Grade Permissions | Limited (basic role options, no granular permissions) | — |
| Onboarding Time to Productivity(days) | 14-28 days | — |
| Typical Setup Time (Small Team)(hours) | 8-20 hours | — |
| Gantt Chart Support | Not native - timeline view available via database relations | — |
| Resource/Workload Management | Manual tracking via database properties | — |
| Free Plan Record Limit(records/blocks) | Unlimited pages (feature-limited) | — |
| Maximum Note Size(MB) | Unlimited (device storage dependent) | — |
| Time Saved on Content Creation(percent) | 0% (no AI acceleration) | — |
| Setup Time(minutes) | 30-45 | — |
| Funding Raised(millions USD) | Bootstrapped (private) | — |
| Supported Platforms(platforms) | 5 (Windows, macOS, Linux, iOS, Android) | — |
| Data Format(portability score) | Standard markdown (high portability) | — |
| Data Storage Location | Local device or user-chosen cloud storage | — |
| Platforms Supported(count) | 6 (Windows, macOS, Linux, iOS, Android, Web) | — |
NNotion
ObsidianStorage Location
Notion's cloud servers
Local device
Monthly Cost(USD)
Free / $8-15 per user
Free (sync $8-10/mo optional)
Monthly Cost (Individual)(USD)
$10
$0 (free)
Starter Plan Price(USD/user/month)
$10 (Plus tier)
—
Premium Plan Price(USD/month)
$20 (Business tier)
—
Enterprise Plan Price(USD/user/month)
$24+ (Enterprise, custom)
—
Show 66 more attributes
Starting Price (Paid Tier)(USD per user per month)
$10
—
Business Tier Price(USD per user per month)
$20
—
Guest Account Cost(USD per month)
$0 - Free
—
Monthly Cost Per User(USD)
$8/month (Team tier)
—
Cost Difference(percent)
30% cheaper
—
Pro Plan Cost(USD/month per user/base)
$18 per user
—
Starting Price(USD/month)
Free
—
Free Plan Availability
Unlimited blocks and pages
—
Starting Paid Price (Monthly)(USD)
$8
—
Monthly Cost (Individual Premium)(USD)
Free (or $10/month for AI)
—
One-Time / Lifetime Cost(USD)
$0 (free tier exists)
$89
Monthly Team Subscription (5 users)(USD)
$100-160/month
$0 (not designed for teams)
Basic Plan Cost(USD/month)
Free (Plus $10/user)
—
Starting Price (Monthly)(USD)
$10/user
—
Price (personal)
Free (10 guests)
Free
Price (sync)
Included
Obsidian Sync $4/mo
Price (team)
Plus $10/user/mo
N/A (no team plan)
Pro Plan Cost Per User(USD/month)
$10
—
Monthly Subscription Cost (Personal)(USD)
$10 (Unlimited plan)
—
Monthly Subscription Cost(USD)
$10/month (Plus plan)
$0–$10/month (optional sync subscription)
Free Plan Monthly Note Limit(notes)
Unlimited
—
Base Monthly Cost(USD)
$0
$0/month (free tier)
Monthly Subscription Cost (Personal Plan)(USD)
$10
—
Cost for 10-Person Team(USD/month)
$100
—
Free Tier Availability
Yes - unlimited pages and sharing
—
Monthly Cost (20-Person Team)(USD)
$200-500
—
Annual Subscription Cost(USD)
$120/year (Plus plan)
Free (with optional $50 Sync)
Starting Price (Per User/Month)(USD)
$10
—
Paid Plan Entry Price(USD per user/month)
$8
—
Monthly Cost (Single User Base Plan)(USD)
$10 (Plus plan)
—
Free Plan Availability
Yes - unlimited blocks and databases
—
Annual Cost (Plus Plan + AI)(USD)
$120 per year (Plus plan, no AI)
—
Cost Per User (Monthly)(USD)
$10 (Team plan)
—
Paid Plan Starting Price(USD/user/month)
$10 (Plus plan)
—
Team Plan Cost Per User(USD/month)
$10 (unlimited access)
—
Free Tier Storage(GB)
5GB
—
Pro Plan Monthly Cost(USD)
$10/user/month
—
Starting Monthly Cost per User(USD)
$10 (or Free)
—
Starting Cost (Monthly)(USD)
Free
—
Team Plan Cost Per User/Month(USD)
$12 (Notion Team plan)
—
Monthly Pro Plan Cost(USD)
$10
—
Base Monthly Price Per User(USD)
$14 (Pro plan, annual)
—
Premium Plan Monthly Cost Per User(USD)
$32 (Team plan, annual)
—
Free Plan Cost(USD/month)
$0
—
Pro Plan Cost(USD/month)
$10 (billed annually)
—
Monthly Premium Cost(USD)
$10.00 (or free)
—
Starting Monthly Cost (Team of 5)(USD)
$120/month (Pro plan, capped usage)
—
Cost for Team of 20(USD)
$120/month (unlimited members, Pro)
—
Starting Price per User/Month (Annual Billing)(USD)
$10/user (free tier available)
—
Free Tier Limit(users)
Unlimited users, unlimited workspaces
—
Starting Price (Monthly, Per User)(USD)
$0 (Unlimited free tier)
—
Monthly Cost (Small Team - 10 Users)(USD)
$150/month (15 members × $10)
—
Monthly Cost (Growing Team - 50 Users)(USD)
$500/month (50 members × $10)
—
Free Trial Length(days)
Unlimited free tier
—
Base Monthly Cost Per User (Annual Billing)(USD)
$10.00 (Team plan)
—
Free Plan User Limit(members)
Unlimited users
—
Base Plan Monthly Cost Per User(USD)
$10
—
Monthly Cost (Pro Plan)(USD)
$10 (Personal Pro with AI)
—
Monthly Cost (Personal)(USD)
$10 (Plus plan, free tier available with limits)
$0 (free) or $49 one-time
Annual Cost (Personal, 5-year)(USD)
$120/year ($600 over 5 years)
$49 one-time lifetime
Monthly Cost (Per User)(USD)
$0-$20 base
—
Sync Service Cost(USD/year)
$96
—
Base Subscription Cost(USD/month)
Free (Sync $8/month optional)
—
Annual Cost (Individual)(USD)
$0-96/year (depending on add-ons)
—
Annual Cost (Single User)(USD)
$0/year (or $120 with Obsidian Sync)
—
Annual Cost (Standard Use)(USD)
$0 (free core) or $120/year (with Sync)
—
Active Users(millions)
30M+
~1M+
User Satisfaction - Value for Money(% positive reviews)
68%
—
Ease of Use Rating(1-5 scale)
75%
—
Learning Curve (Ease Score)(1-10 scale)
5/10 (steep)
8/10 (gentle)
Learning Curve Difficulty(level (1-5))
8/10 - Steep learning curve
—
User Interface Onboarding Difficulty
Steep learning curve with flexible drag-and-drop
—
Setup Time (Days)(days)
3-7 days depending on customization
—
Show 9 more attributes
Learning Curve (Typical Onboarding)(hours)
8-12 hours
—
Setup Time for New Users(hours)
60+ (steep learning curve)
—
Average User Onboarding Time(hours)
6+ (complex feature set requires training)
—
Time to First Diagram(minutes)
10-15 minutes
—
Average Time to Productivity(weeks)
1-2 weeks
—
Typical Learning Time(hours)
30 hours for proficiency
—
Learning Time to Proficiency(days)
10-14 days for average user
—
User Onboarding Time (Average)(hours)
2-4 hours to start productive work
—
Setup Time (Minutes)(minutes)
30-60 minutes to configure workspace
—
Built-in Task Scheduling
Customizable approach
—
Native AI Features(count)
Yes (built-in AI assistant)
No (plugin-based only)
Automation Sophistication(1-10 scale)
5/10 (basic automations only)
—
Enterprise Governance(1-10 scale)
5/10 (limited)
—
Jira Integration(1-10 scale)
6/10 (basic)
—
Show 76 more attributes
Approval Workflows
4/10 (minimal)
—
Mobile App Capability
Limited task/project features
—
Document Management Capability(Feature Strength 1-10)
9/10 - Native docs & databases
—
Task Dependency Management
Basic (manual linking only)
—
Customization Flexibility(percentage)
Very High (fully customizable databases and properties)
—
Relational Database Accessibility
Excellent for non-technical users - intuitive linked properties
—
Native Automation Features(count)
Basic (via integrations only)
—
Native Tools/Integrations(count)
100+ templates and integrations
—
Database Relations Support
Full relational database support
—
Offline Functionality
Limited offline capabilities
—
Number of View Types(views)
Table, Board, Timeline, Calendar, Gallery, List
—
Recurrence Pattern Options(count)
5 basic options
—
Offline Task Access
Limited offline; web-first platform
—
Real-Time Collaboration
Unlimited
No native support
Enterprise Plan Features(qualitative)
SSO, AI features, advanced permissions, audit logs
—
Native Gantt Chart Support
Yes, basic timeline view only
—
Data Portability(level of freedom)
CSV / Markdown export
Native Markdown (always portable)
Mobile App
Yes
Yes
Offline Document Editing
Read-only offline (web); requires app for editing
—
Native Database Capabilities
Full relational databases with 10+ view types
—
Web Clipper Capture Options(count)
3 (full page, bookmark, simple)
—
Database Relations & Rollups
Native relational databases with rollups, filters, sorts
—
Offline Access(capability)
Limited (requires sync after reconnect)
Full (100% offline functionality)
Native Database Support
Yes - relations, filters, sorts, multiple views
—
Web Clipper Quality Rating(out of 10)
5
—
Offline Functionality(capability level)
Full offline mode (desktop app)
100% fully functional offline
Automation Workflows (Native)(sophistication level)
Basic (simple triggers and actions)
—
Native Database Relations
Yes (native relations, rollups, and rollup filters)
—
Number of View Types(views)
6 (Table, Calendar, Timeline, Gallery, Board, List)
—
Database Field Types Available(count)
50+
—
Built-in Communication Channels(types)
Comments, mentions, reminders only
—
Database Support
Advanced relational databases with filtering and sorting
—
Offline Access Quality
Partial offline (web requires internet, mobile has limited offline mode)
—
API Availability for Integrations
Robust public API with extensive integration ecosystem
—
Native Email Included
No
—
Maximum Document Revision History(days)
Unlimited (Plus plan)
—
Database Relation Types Supported(types)
1-to-1, Many-to-1, Many-to-Many
—
Available View Types(view types)
12+ (Table, Board, Calendar, Timeline, Gallery, etc.)
—
Maximum File Export Formats(formats)
8+ (PDF, HTML, Markdown, CSV, etc.)
—
AI Writing Features Available
None
—
Database Property Types(count)
15+ types
—
Native Email Functionality(yes/no)
No (third-party integrations only)
—
Built-in AI Features
Notion AI included in Pro/Team plans
—
Database Capabilities
Full relational databases with filters, sorts, relations
—
Pre-Built Templates(templates)
10000+ community templates
—
Integrated Features Count(features)
50+ integrated features
—
Built-in Templates(count)
20+ workspace templates
—
Database View Types Supported(count)
5+ (Table, Gallery, Kanban, Calendar, Timeline)
—
Native Integrations(count)
100+
—
Maximum Document Pages (Free Tier)(pages)
Unlimited
—
Formula Language Functions(count)
45 functions
—
Free Plan Database Rows Limit(rows)
Unlimited
—
Native Email Integration
No native email; third-party only
—
Automation Rules Available(count)
12 basic automation triggers
—
Database Customization Capability(flexibility score)
Unlimited custom fields, relations, formulas, rollups, and linked databases
—
Automation Capabilities(features)
Database automations, API integrations, Zapier/Make support
—
OCR Text Recognition Accuracy(percent)
75%
—
Database View Types(types)
15+ (Table, Kanban, Calendar, Gallery, Timeline, etc.)
—
Built-in Automation Recipes(count)
0 native (requires third-party integration)
—
Document Editing Capabilities
Full rich-text editor with embeds
—
Relational Database Support
Advanced, with rollups and filters
—
Database Relational Features(capability score)
Advanced (rollups, lookups, formulas)
—
Native Time Tracking
No (requires integration)
—
View Types Available(count)
5 views (Table, Board, Calendar, Timeline, Gallery)
—
Automated Workflows Available(count)
30+ automation options
—
Database Relation Types(count)
10+ types (includes relations, rollups, formulas, templates)
—
Built-In Communication Features(count)
1 (comments only)
—
Database Customization Options(count)
8 (relational, formulas, rollups, filters, sorts, synced blocks, templates)
—
Native Document Editing(capability)
Full rich-text editor with synced blocks
—
Database Relationships Depth(levels)
Linked databases with basic relations
—
View Types Supported(count)
3 (Table, Board, Gallery)
—
Database Querying & Relations
Advanced with filtering, sorting, and relations
—
Database Relations Support(capability)
Full (one-to-many, many-to-many, rollups, formulas)
Partial (Dataview plugin, limited querying)
Languages Supported(count)
20+ interface languages
—
AI Features Available(count)
0 without AI add-on
—
Built-in Task Management(feature completeness)
Via plugins only
—
Best for Task Execution
Moderate support
—
Knowledge Management & Documentation
Excellent
—
Slack Integration
Available
—
Native Two-Way Sync Integrations
Limited native two-way sync capability
—
Third-Party Integrations(count)
50+
—
Third-Party Integration Options(Integration Count)
500+ via Zapier, native integrations, and API
—
Third-Party Integrations (Zapier)(available integrations)
1,500+
—
Show 3 more attributes
Native Integrations Available(count)
400+ direct integrations
—
Native Integrations Count(count)
500+ via Zapier, 50+ native
—
Jira Integration Quality(rating)
Third-party only (Zapier)
—
Team Collaboration Features
Real-time co-editing, permissions, comments, activity tracking
Minimal (plugin-dependent)
Team Collaboration Features
Comments, mentions, real-time editing, threads
—
Real-time Edit Sync Latency(milliseconds)
500-1500ms
—
Real-Time Team Collaboration(feature)
Full real-time collaboration with comments and permissions
—
Maximum Concurrent Collaborators(users)
Unlimited (team plan dependent)
—
Show 7 more attributes
Real-Time Collaborative Editors(users)
Unlimited (paid plans)
—
Maximum Simultaneous Editors(users)
10+ (stable with minor lag)
—
Real-time Collaboration Users(concurrent users)
Unlimited with cursor presence
Limited to manual sharing; no native multi-user editing
Concurrent Users (Base/Workspace)(users)
50+ simultaneous
—
Real-Time Collaboration Limit(users)
Unlimited simultaneous editors
—
Maximum Team Members(people)
Unlimited
1-2 (shared vault via third-party)
Maximum Workspace Users(users)
Unlimited
—
Offline Capability
Limited (~30%)
Complete (100%)
Native Mobile Apps
iOS + Android official apps
—
Mobile App Support(text)
iOS and Android available (limited features on free tier)
—
Database Relation Support(levels)
Full (relational databases, rollups, formulas)
Basic (via plugins only)
Core Strength
Flexible block-based editor with databases
—
Primary Use Case Match(qualitative)
All-in-one workspace & documentation
—
Native Offline Mode
Limited (requires extension)
—
Offline Editing Capability
Read-only mode offline
—
Show 2 more attributes
Offline Note Access
Limited offline; requires internet for most features
—
Graph View Visualization(feature)
Built-in graph with plugin enhancements
—
Data Ownership(text)
Cloud-hosted (Notion controls servers)
Complete local ownership; markdown files on your device
Uptime Guarantee(percent)
High availability (no published SLA)
—
Customization Score(1-10 scale)
9/10 (blocks, databases, relations)
—
Team Size Sweet Spot(members)
2-50 users (flexible scale)
—
Maximum Team Size (Free/Trial)(users)
10 (free plan with guests)
—
Maximum Rows per Sheet (recommended)(rows)
10,000 (performance degrades noticeably after 5,000)
—
Maximum Team Size Per Plan(users)
Unlimited (per subscription)
—
Setup Time (Average)(minutes)
7-14 days (custom setup required)
—
Learning Curve Duration(hours (beginner to productive))
3-4 weeks
—
User Adoption Time (Typical)(hours)
5-10 hours for proficiency
—
Setup Time for New Team(hours)
2-8 hours
—
Learning Curve (Time to Proficiency)(hours)
8-15 hours
—
Show 1 more attribute
Time to Proficiency(hours)
4-8 hours
—
Managed Templates Max Instances(templates)
Not available
—
Customization Level
9/10 - Highly customizable
—
Architecture
Cloud-based SaaS
Local Markdown files
Documentation Features(capability scope)
Comprehensive (wiki, docs, databases, linked records)
—
Native Timeline/Gantt Charts(availability)
No (requires manual setup with databases)
—
Workload & Capacity Management(capability level)
Not available (must track manually)
—
Gantt Chart / Timeline Capabilities
Timeline view available; no dependency or critical path analysis
—
Resource Capacity Planning
Manual tracking only; no native capacity features
—
Portfolio-Level Visibility
Limited cross-database visibility
—
Show 1 more attribute
Native Project Timeline/Gantt(quality score)
Basic calendar view (limited critical path analysis)
—
AI Agent Connectivity (MCP Support)
Built-in AI assistant with limited agent connections
—
Product Manager Database Use Case Fit
Exceptional - optimized for feature roadmaps and linked data
—
Starting Price(USD)
$10 per user
—
Free Tier Pricing(USD/month)
$0 (limited to 1M blocks/month)
—
API Rate Limit(requests per second)
Limited tier system
—
API Availability(text)
Public API with Zapier/webhook support
—
API Rate Limit(requests/second)
3
—
User Base (2026)(millions)
10+ million
—
Document Editing Capabilities(features)
Full editor (formatting, blocks, collaboration)
—
Field Types Available(count)
70+
—
User Rating(stars out of 5)
9.2/10
—
Collaboration Capacity(collaborators)
Unlimited with role-based permissions
—
Target User Type
Teams, project managers, content creators
—
API Access(capability)
Views API, Markdown support, automatic retries (2026)
—
Native API Availability
REST API and official SDK
—
Microsoft 365 Integration Depth(integration level)
0 (no native integration)
—
API & Export Options(format count)
Notion API + CSV/Markdown exports
—
API Access(available)
Limited (HTTP API beta)
—
Integration Partners(count)
600+ via Zapier
—
Available Integrations(integrations)
1000+ through Zapier and native
—
Number of Native Integrations(integrations)
1,500+ (Zapier, Slack, webhooks, and native integrations)
—
Native Integration Count(integrations)
50+
—
Third-Party App Integrations(integrations)
1000+ community templates + Zapier/Make
—
Show 3 more attributes
Public Template Gallery Size(templates)
800+ official templates
—
Marketplace Extensions/Integrations(count)
300+ integrations via Zapier/native
—
Integrations Available(native integrations)
150+ integrations via Zapier, Make, and native connectors
—
Active Users (Millions)(millions)
35+ million
—
User Base Size(millions)
100+ million across all sectors
—
Monthly Active Users (Millions)(millions)
10+ million
—
Global Active Users(millions)
10+ million
—
Users (Estimated)(millions)
5M+ downloads on mobile alone
—
Show 1 more attribute
Estimated Monthly Active Users(millions)
~1.5 million (2024 estimate)
—
Task Entry Speed(seconds)
5-8 seconds
—
Page Load Time(seconds)
2-3 seconds
—
Page Load Speed(milliseconds)
Moderate (2-3 seconds with complex databases)
—
Max Database Size (Recommended)(records)
50,000
—
Formula Calculation Speed (10K cells)(seconds)
8-12 seconds
—
Show 10 more attributes
Real-Time Sync Latency(milliseconds)
200-500ms
—
Database Row Performance Threshold(rows)
10,000 rows (performance degrades)
—
Real-Time Collaboration Latency(milliseconds)
200-500 ms
—
Real-time Collaboration Sync Speed(milliseconds)
1-2 seconds (1000-2000ms)
—
Maximum Database Size(items supported)
Optimized up to 10,000 items per view
—
Web Clipper Save Time(seconds)
5-7 seconds
—
Page Load Time (Average)(seconds)
1.4s (typical page/database view)
—
Application Load Time(milliseconds)
2000-4000ms (dependent on internet)
<500ms
Search Speed (10,000 notes)(milliseconds)
1000-2000ms
50-200ms
AI Writing Speed(seconds)
Manual creation (no AI)
—
Bidirectional Linking Quality(link intelligence level)
Basic linked mentions; manual linking required
9 (advanced graph visualization)
Plugin Ecosystem Size(count)
400+ (official integrations)
1000+ (community plugins)
Plugin Ecosystem(available plugins)
Limited (limited API)
1,500+ community plugins
AI integration
Notion AI (bundled in Business/Enterprise; trial on Free/Plus)
Via plugins (Copilot, Smart Connections)
Community Plugins(count)
1000+
—
Mobile App Quality
Native iOS/Android, good but slower
—
Setup Time (minutes to usable state)(minutes)
30-60 (database learning curve)
5-15 (markdown basics)
Free Trial Period(days)
Unlimited (fully free tier)
—
Mobile App Quality
8 (iOS/Android, full sync)
7 (Obsidian Mobile, good)
Time to First Use(minutes)
30-120 minutes
—
User Adoption Rate (4 weeks)(%)
45%
—
Typical Setup Time for New Users(minutes)
30-60 minutes to understand core features
—
Estimated Learning Time to Proficiency(hours)
8-12 hours
—
Show 1 more attribute
Time to First Note (Setup)(minutes)
10-15 minutes
—
Data Export / Portability(format support)
PDF/CSV (some lock-in)
Markdown + Attachments (fully portable)
Active User Base (approximate)(millions)
10+ million active users
3+ million active users
Template Gallery Size(templates)
50,000+ community templates
—
Registered User Base(millions)
75+ million registered users (as of 2024)
—
Monthly Active Users(millions)
~2.5M (estimated)
—
Free Tier Task Limit(tasks)
Unlimited
—
API Rate Limit (Enterprise)(requests per second)
3 requests per second (~180/min)
—
Built-in Automation Rules
Limited (manual + integrations)
—
Automation/Rules Engine(actions supported)
Basic - templates and button automations, limited conditional logic
—
Automation Action Types Available(count)
8 (basic actions only)
—
Note format
Proprietary blocks
Plain Markdown
Open Source
No
No (free but proprietary)
Collaboration
Yes — real-time
No (single-player by default)
Sync
Cloud (built-in)
Obsidian Sync ($4/mo) or iCloud/Dropbox
Outliner / block linking
Limited
Via Outliner plugin
Bidirectional links
Yes (basic)
Yes (via [[links]])
Graph / network view
No
Yes — link graph
Database / table view
Yes — powerful
Via Dataview plugin
Templates
Yes
Yes (community + core)
Show 2 more attributes
Kanban / tasks
Yes (basic)
Via plugins
Spaced repetition
No
Via Spaced Repetition plugin
Free Tier Monthly Recording/Creation Limit(minutes or unlimited)
Unlimited pages
—
Maximum Free Storage(GB or unlimited)
Unlimited
—
Team Plan Minimum Cost(USD/month)
$100 (10 users @ $10)
—
AI Features Included
AI-powered search, Q&A, writing assistance (add-on)
—
Primary Use Case Strength(category)
Centralized knowledge/PM workspace
—
Template Library Size(templates)
1,000+
—
Maximum Storage (Premium)(GB)
Unlimited
—
Free Plan Storage Limit(GB)
Unlimited workspace content; 5GB file attachments
—
Paid Plan Storage Limit(GB per month)
Unlimited
—
Paid Plan Storage (Minimum)(GB)
Unlimited (Plus plan)
—
Free Plan Storage Capacity(GB)
Unlimited blocks + 10 GB files
—
Show 3 more attributes
Free Plan Storage(GB)
10 GB
—
Free Storage Capacity(GB)
Unlimited
—
Maximum File Size (Upload)(GB)
20 MB per file
—
AI Writing & Analysis Capability(Feature Rating)
Basic (AI blocks limited to Pro/Team plans)
—
Auto-Summarize Database Content
No
—
Email Draft Generation
No
—
Customizable Templates Available(Template Count)
1000+ community and official templates
—
Custom Database Relations
Full support with many-to-many relations and rollups
—
Available Plugins/Extensions(count)
200+ (primarily cosmetic and integration)
50+ official + 100+ community
Community Plugins Available(count)
1,000+ plugins
—
User Base Size(millions)
10+ million active users
—
Setup Time for New User(minutes)
30 minutes (learning curve for full features)
—
Number of Supported Platforms(platforms)
6 platforms (Web, Windows, Mac, iOS, Android, Linux)
—
Data Export Format
Proprietary Notion format (limited standard export)
—
Storage Format(format type)
Standard Markdown (.md files)
—
SOC 2 Type II Certified
Yes, certified
—
FedRAMP Authorization Level
Not FedRAMP authorized
—
HIPAA Compliance Certified
No
—
Cloud Storage Included(GB)
Unlimited in Team plan
—
Offline Desktop Editing(yes/no)
No (web-based only)
—
Offline Functionality(percentage)
100%
—
Free Plan Editable Boards/Pages(count)
Unlimited pages
—
Free Plan Capacity(projects/pages)
Unlimited pages
—
Startup Cost (First Year, Single User)(USD)
$0 (Pro: $120/year)
—
Canvas Type
Linear page-based structure
—
Offline Mode
Full offline capability with sync
—
Free Tier Storage Capacity(GB)
5-10 MB per block
—
Pre-Built Templates Available(count)
1000+ templates
—
API Endpoints(endpoints)
100+ REST API endpoints
—
API Rate Limit (Requests/Minute)(requests)
3 requests/second (180/min)
—
Available Templates(count)
~10,000+ templates
—
Mobile App Offline Sync
Sync requires active internet connection
—
Mobile App Feature Parity (%)(percent)
40% of desktop features
—
Mobile App Feature Completeness(percent)
70% feature parity (plugins limited on mobile)
—
Self-Hosting Available(boolean)
No (Cloud-only)
—
Enterprise-Grade Permissions
Limited (basic role options, no granular permissions)
—
Onboarding Time to Productivity(days)
14-28 days
—
Typical Setup Time (Small Team)(hours)
8-20 hours
—
Gantt Chart Support
Not native - timeline view available via database relations
—
Resource/Workload Management
Manual tracking via database properties
—
Free Plan Record Limit(records/blocks)
Unlimited pages (feature-limited)
—
Maximum Note Size(MB)
Unlimited (device storage dependent)
—
Time Saved on Content Creation(percent)
0% (no AI acceleration)
—
Setup Time(minutes)
30-45
—
Funding Raised(millions USD)
Bootstrapped (private)
—
Supported Platforms(platforms)
5 (Windows, macOS, Linux, iOS, Android)
—
Data Format(portability score)
Standard markdown (high portability)
—
Data Storage Location
Local device or user-chosen cloud storage
—
Platforms Supported(count)
6 (Windows, macOS, Linux, iOS, Android, Web)
—
Pros & Cons
10 pros·6 cons across both
N
N
Notion
+5-3
Pros
- Advanced relational databases with formulas and rollups for complex data management
- Built-in native AI assistant for content polish and enhancement
- Robust team collaboration with permissions, comments, and real-time editing
- Polished, professional output suitable for documentation and client-facing work
- Integrated task and project management features
Cons
- Steep learning curve requiring significant experimentation to master advanced features
- Cloud-dependent with limited offline capabilities
- Can feel over-engineered for simple note-taking needs
Obsidian
+5-3
Pros
- 100% local-first architecture with complete data ownership and privacy
- Full offline functionality with no internet dependency
- Gentle learning curve with simple markdown-based note-taking
- Powerful graph visualization for knowledge discovery and relationship mapping
- Highly extensible through plugins and community-driven ecosystem
Cons
- Minimal native collaboration features; unsuitable for team-based work
- No built-in task or project management capabilities
- AI features require third-party plugins rather than native integration
Frequently Asked Questions
5 questions
Yes, many power users maintain a hybrid workflow: Obsidian for personal thinking, knowledge development, and drafting using graph-based organization, then publish final outputs to Notion for team collaboration. This leverages each tool's strengths—Obsidian's local-first graph thinking and Notion's collaborative polishing and distribution.
Resources & Learn More
Curated sources to dive deeper
Where to Buy
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Wikipedia
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