Dropbox vs OneDrive
Dropbox
Cloud storage platform emphasizing file syncing, collaboration, and granular sharing controls across devices.
Freelancers, creative teams, and users who work across multiple platforms and need robust file version control and sharing capabilities.
OneDrive
Microsoft's cloud storage service integrated with Microsoft 365, offering tight Office application integration and Windows-first optimization.
Microsoft 365 subscribers, Windows-first users, organizations running Office-heavy workflows, and teams needing integrated business collaboration.
Short Answer
OneDrive offers better value for Microsoft 365 subscribers with 1TB included and deeper Office integration, while Dropbox excels in cross-platform collaboration and file syncing reliability with more granular sharing controls. OneDrive is cheaper for basic storage, but Dropbox's selective sync and version history extend further back.
Our Verdict
AI-assistedChoose OneDrive if you use Microsoft Office heavily, need tight Microsoft 365 ecosystem integration, or want the lowest cost entry point with 5GB free storage. Choose Dropbox if you prioritize granular file control, need extended version history, work across multiple platforms with non-Microsoft tools, or require advanced sharing and file request capabilities on standard plans.
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Choose Dropbox if
Freelancers, creative teams, and users who work across multiple platforms and need robust file version control and sharing capabilities.
Choose OneDrive if
Microsoft 365 subscribers, Windows-first users, organizations running Office-heavy workflows, and teams needing integrated business collaboration.
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Key Differences at a Glance
Key Facts & Figures
| Metric | Dropbox | OneDrive | Diff |
|---|---|---|---|
| Lowest Individual Plan Price(USD/month) | $11.99/month | — | — |
| Business Plan Storage (Starting)(TB) | 9 TB | — | — |
| Maximum File Delivery Size(GB) | 250 GB (Business Plus) | — | — |
| File Recovery Window(days) | 30-365 days (plan dependent) | — | — |
| Business Plan Cost (Per User/Month)(USD) | $24/user/month | — | — |
| Starting Monthly Price(USD) | $11.99 | — | — |
| Free Storage Tier(GB) | 2 GB | — | — |
| Maximum Storage per User(TB) | 3 TB | — | — |
| Third-party Integrations(integrations) | 600+ | — | — |
| User Adoption Rate in SMBs(Percentage) | 42% | — | — |
| File Version History(Days) | 180 | — | — |
| User Satisfaction Score(Out of 10) | 8.7 | — | — |
| Monthly Cost (2TB Plan)(USD) | $11.99/month | — | — |
| Third-Party Integrations(count) | 2,500+ | — | — |
| File Version History Retention(days) | 180 days | 30 days | +500% |
| Maximum File Upload Size(GB) | Unlimited | 250 GB | — |
| Free Storage(GB) | 2 GB (base) | — | — |
| Pro Plan Cost (Annual, 2TB)(USD) | $120/year | — | — |
| Mobile App Rating (iOS)(out of 5 stars) | 4.5/5 (2.2M reviews) | — | — |
| Version History Retention(days) | 180 days | 93 days (standard) | +94% |
| Active Users(millions) | 700M+ | — | — |
| Free Storage Capacity(GB) | 2GB | 5GB | -60% |
| 2TB Monthly Subscription Cost(USD/month) | $11.99 | — | — |
| Mobile App Downloads(millions) | 500+ million | — | — |
| Daily Files Stored (Peak)(billions) | 2.5 billion | — | — |
| Free Storage Tier(GB) | 2GB | 5GB | -60% |
| 100GB Plan Annual Cost(USD) | $119.88 | $23.88 | +402% |
| Microsoft 365 Personal Bundle Storage(GB) | No inclusion | 1000GB (included) | — |
| Uptime Service Level Agreement(%) | 99.99% | 99.9% | — |
| Maximum Concurrent Real-Time Users(users) | Unlimited | 300 (Office docs) | — |
| Global Data Center Regions(regions) | 4 regions | 14 regions | -71% |
| 2TB Annual Plan Cost(USD) | $199.99 | $99.99 | +100% |
| Free Storage Included(GB) | 2 GB | — | — |
| Cheapest Paid Plan Cost(USD/month) | $11.99 | — | — |
| Cheapest Paid Plan Storage(GB) | 2000 GB | — | — |
| Storage (Entry Plan)(GB) | 2 GB (free) | — | — |
| Monthly Cost (Per User, Annual Commitment)(USD) | $11.99/month (Plus plan with 2 TB) | — | — |
| Maximum Team Size (Free/Trial Plan)(users) | 1 user (free plan, 30-day trial for paid) | — | — |
| File Versioning History(days) | 180 days (on Plus plan) | — | — |
| Third-Party App Integrations(integrations) | 1,400+ integrations | — | — |
| 200GB Plan Annual Cost(USD) | $119.88 | — | — |
| File Version History Duration(days) | 180 days (standard) | — | — |
| Free Storage Capacity(GB) | 1TB (1000GB) | 1TB (1000GB) | — |
| Collaboration Score(Rating) | 8.5/10 | 8.5/10 | — |
| File Sync Speed(Rating) | 8.9/10 | 8.9/10 | — |
| AI Features Count(Features) | 4+ (search, workspace, photo intelligence, security) | 4+ (search, workspace, photo intelligence, security) | — |
| Free Trial Duration(Days) | 30 days | 30 days | — |
| Platform Reliability(Rating) | 8.8/10 | 8.8/10 | — |
| Monthly Cost (100GB Plan)(USD) | $1.99 | $1.99 | — |
| Desktop App Sync Speed (relative)(index) | Baseline (1.0x) | Baseline (1.0x) | — |
| Data Center Location Options(count) | 2 regions (US, EU for enterprise) | 2 regions (US, EU for enterprise) | — |
| Monthly Subscription Cost (Starter Plan)(USD) | $1.99 | $1.99 | — |
| Storage Capacity (Starter Plan)(GB) | 100GB | 100GB | — |
| Maximum Single File Upload(GB) | 100GB | 100GB | — |
| Free Tier Storage(GB) | 5GB | 5GB | — |
| Lowest Paid Plan Cost(USD/month) | $1.99 (100GB standard) or $6.99 (1TB with M365) | $1.99 (100GB standard) or $6.99 (1TB with M365) | — |
| File Version History(days) | 93 days (standard) | 93 days (standard) | — |
| Maximum Family Members(people) | 6 (via Microsoft 365 Family) | 6 (via Microsoft 365 Family) | — |
| 100GB Plan Monthly Cost(USD/month) | $1.99/month | $1.99/month | — |
| 1TB Plan Cost with Productivity Suite(USD/month) | $6.67/month (Microsoft 365 Personal bundle) | $6.67/month (Microsoft 365 Personal bundle) | — |
| Real-Time Sync Speed(seconds) | 2-5 seconds | 2-5 seconds | — |
| Platform Support Count(platforms) | 5 major platforms (Windows, macOS, iOS, Android, Web) | 5 major platforms (Windows, macOS, iOS, Android, Web) | — |
| Maximum Storage Tier(TB) | 2TB (via Microsoft 365 Family or standalone) | 2TB (via Microsoft 365 Family or standalone) | — |
| Standalone 1TB Plan Monthly Cost(USD) | $9.99 | $9.99 | — |
| Maximum File Size Upload(GB) | 100GB | 100GB | — |
| Business Plan Annual Cost (1 user/1TB)(USD) | $119.88 (OneDrive standalone) or $99.99 (with M365 Basic) | $119.88 (OneDrive standalone) or $99.99 (with M365 Basic) | — |
All figures sourced from publicly available data. Last updated Jun 2026.
Key Differences
Dropbox
2GB
OneDrive
5GB🏆
Dropbox
$11.99
OneDrive
$9.99🏆
Dropbox
180 days (Dropbox Plus)🏆
OneDrive
93 days (standard)
Dropbox
Basic (view/edit online)
OneDrive
Native (Microsoft 365 suite native editing)🏆
Dropbox
Yes (granular folder level)🏆
OneDrive
Yes (but less granular)
Dropbox
Dropbox Sign, Passwords, Vault
OneDrive
Teams integration, SharePoint, OneDrive for Business🏆
Dropbox
Yes (unlimited)🏆
OneDrive
Yes (but limited to business plans)
Full Comparison
| Attribute | Dropbox |  OneDrive |
|---|---|---|
| Lowest Individual Plan Price(USD/month) | $11.99/month | — |
| Business Plan Cost (Per User/Month)(USD) | $24/user/month | — |
| Starting Monthly Price(USD) | $11.99 | — |
| Pro Plan Cost (Annual, 2TB)(USD) | $120/year | — |
| 2TB Monthly Subscription Cost(USD/month) | $11.99 | — |
Show 13 more attributes100GB Plan Annual Cost(USD) $119.88 $23.88 2TB Annual Plan Cost(USD) $199.99 $99.99 Cheapest Paid Plan Cost(USD/month) $11.99 — Monthly Cost (Per User, Annual Commitment)(USD) $11.99/month (Plus plan with 2 TB) — 200GB Plan Annual Cost(USD) $119.88 — Monthly Cost (100GB Plan)(USD) $1.99 — Lifetime 500GB Plan Cost(USD) Not available — Monthly Subscription Cost (Starter Plan)(USD) $1.99 — Lowest Paid Plan Cost(USD/month) $1.99 (100GB standard) or $6.99 (1TB with M365) — 100GB Plan Monthly Cost(USD/month) $1.99/month — 1TB Plan Cost with Productivity Suite(USD/month) $6.67/month (Microsoft 365 Personal bundle) — Standalone 1TB Plan Monthly Cost(USD) $9.99 — Business Plan Annual Cost (1 user/1TB)(USD) $119.88 (OneDrive standalone) or $99.99 (with M365 Basic) — | ||
| Business Plan Storage (Starting)(TB) | 9 TB | — |
| Free Storage Tier(GB) | 2 GB | — |
| Maximum Storage per User(TB) | 3 TB | — |
| Free Storage Capacity(GB) | 2GB | 5GB |
| Free Storage Tier(GB) | 2GB | 5GB |
Show 6 more attributesFree Storage Included(GB) 2 GB — Cheapest Paid Plan Storage(GB) 2000 GB — Free Storage Capacity(GB) 1TB (1000GB) — Storage Capacity (Starter Plan)(GB) 100GB — Maximum Storage Tier(TB) 2TB (via Microsoft 365 Family or standalone) — Maximum File Size Upload(GB) 100GB — | ||
| Maximum File Delivery Size(GB) | 250 GB (Business Plus) | — |
| File Recovery Window(days) | 30-365 days (plan dependent) | — |
| Password-Protected Sharing | Yes, with expiry dates | — |
| Enterprise Compliance Certifications | SOC 2 Type II, ISO 27001, GDPR | — |
| File Encryption Type | In-transit AES-256 + optional client-side encryption | — |
| Encryption Type | Server-side (TLS 1.2+) | Standard encryption (TLS in transit, AES-256 at rest) |
Show 4 more attributesAdmin Controls & Compliance Features(null) Robust (SSO, DLP, HIPAA, SOC 2 Type II, ISO 27001) — Sharing Permission Granularity Advanced (view-only, download blocks, expiring links, password protection) — End-to-End Encryption Standard No — End-to-End Encryption No (standard tier); selective E2E on SharePoint — | ||
| Real-Time Document Collaboration | Basic (file-level comments) | — |
| Maximum Concurrent Real-Time Users(users) | Unlimited | 300 (Office docs) |
| Advanced Collaboration Features | Dropbox Sign, Paper docs, access logs, permission roles | — |
| Maximum Team Size (Free/Trial Plan)(users) | 1 user (free plan, 30-day trial for paid) | — |
| Real-Time Co-Authoring Support | Yes (advanced with Office) | — |
| Third-party Integrations(integrations) | 600+ | — |
| User Adoption Rate in SMBs(Percentage) | 42% | — |
| File Version History(Days) | 180 | — |
| Maximum File Upload Size(GB) | Unlimited | 250 GB |
| Version History Retention(days) | 180 days | 93 days (standard) |
| Real-Time Collaboration Features | Yes—Spaces, @mentions, threaded comments, co-editing | — |
| Photo Auto-Backup Integration | Optional via third-party or manual import | — |
Show 7 more attributesFile Version History Duration(days) 180 days (standard) — Automatic Photo Backup Limit(GB) No automatic photo backup — Collaboration Score(Rating) 8.5/10 — Maximum Single File Upload(GB) 100GB — Free Tier Storage(GB) 5GB — Microsoft Office Native Integration Native editing with Microsoft 365 apps — File Request Feature Availability Limited to Business plans — | ||
| User Satisfaction Score(Out of 10) | 8.7 | — |
| Monthly Cost (2TB Plan)(USD) | $11.99/month | — |
| Lifetime Plan Cost (2TB)(USD) | Not available | — |
| Third-Party Integrations(count) | 2,500+ | — |
| Third-Party App Integrations(integrations) | 1,400+ integrations | — |
| File Version History Retention(days) | 180 days | 30 days |
| Default Encryption Type | Zero-knowledge optional (paid add-on) | — |
| Team Collaboration Workspaces | Yes (Dropbox Spaces, Team Spaces) | — |
| Free Storage(GB) | 2 GB (base) | — |
| Storage (Entry Plan)(GB) | 2 GB (free) | — |
| Mobile App Rating (iOS)(out of 5 stars) | 4.5/5 (2.2M reviews) | — |
| Android Optimization(Level) | Good - universal support | — |
| Active Users(millions) | 700M+ | — |
| Mobile App Downloads(millions) | 500+ million | — |
| Data Center Location(null) | United States | — |
| Data Center Location Options(count) | 2 regions (US, EU for enterprise) | — |
| Daily Files Stored (Peak)(billions) | 2.5 billion | — |
| Microsoft 365 Personal Bundle Storage(GB) | No inclusion | 1000GB (included) |
| Microsoft 365 Integration(Level) | Native - deeply integrated | — |
| Microsoft 365 Integration Level | Native (included) | — |
| Windows 11 Native Integration | Full File Explorer integration with cloud-only pinning | — |
| Uptime Service Level Agreement(%) | 99.99% | 99.9% |
| Platform Reliability(Rating) | 8.8/10 | — |
| Global Data Center Regions(regions) | 4 regions | 14 regions |
| Team/Business Plans Available | Dropbox Business (3TB+ per user, admin console) | — |
| Document Editing Capability(null) | Third-party integration only (Microsoft Office, Google Docs) | — |
| Microsoft 365 Integration | 1TB storage + Office apps included with M365 subscription | — |
| Video Conferencing Built-In(null) | No (integrate Zoom, Google Meet, or Teams) | — |
| File Versioning History(days) | 180 days (on Plus plan) | — |
| Supported Operating Systems | 6 platforms (Windows, macOS, Linux, iOS, Android, Web) | — |
| Platform Support Count(platforms) | 5 major platforms (Windows, macOS, iOS, Android, Web) | — |
| Supported Platforms | Windows, Mac, iOS, Android, Web (5 platforms) | — |
| Team Collaboration Tools | Dropbox Sign, Spaces, Paper, task management | — |
| File Sync Speed(Rating) | 8.9/10 | — |
| Desktop App Sync Speed (relative)(index) | Baseline (1.0x) | — |
| Real-Time Sync Speed(seconds) | 2-5 seconds | — |
| AI Features Count(Features) | 4+ (search, workspace, photo intelligence, security) | — |
| Free Trial Duration(Days) | 30 days | — |
| FedRAMP Authorization | No | — |
| Concurrent Admin Users(users) | Limited by license | — |
| Android Support | Full native app with sync and offline access | — |
| Windows Native Support | Full native app with file sync and Explorer integration | — |
| File Version History(days) | 93 days (standard) | — |
| Maximum Family Members(people) | 6 (via Microsoft 365 Family) | — |
OneDriveShow 13 more attributes
Show 6 more attributes
Show 4 more attributes
Show 7 more attributes
Visual Comparison
Side-by-side comparison of numeric attributes
Pros & Cons
Dropbox
Pros
- 180-day version history on Plus plans (vs 93 days for OneDrive)
- Granular selective sync at folder level to optimize local storage
- Unlimited file requests on all paid plans
- Superior cross-platform consistency (Windows, Mac, Linux, iOS, Android)
- Dropbox Sign built-in for document signing without third-party tools
Cons
- Free tier only offers 2GB storage (half of OneDrive's 5GB)
- Standalone plans cost $11.99/month for 1TB (vs OneDrive's $9.99/month or included with Microsoft 365)
- Weaker native integration with productivity suites compared to Microsoft Office ecosystem
OneDrive
Pros
- Included in Microsoft 365 (1TB per user or 1TB shared for families)
- Native editing of Word, Excel, PowerPoint files directly in browser
- Lowest standalone cost at $9.99/month for 1TB
- Seamless Windows 11 integration with deep OS-level syncing
- SharePoint and Teams integration for enterprise collaboration
Cons
- Only 5GB free storage (but more than Dropbox's 2GB)
- Shorter version history at 93 days standard (requires backup to extend)
- Less granular selective sync options compared to Dropbox
Frequently Asked Questions
OneDrive is significantly better for Microsoft Office users. Office 365 subscribers get 1TB of OneDrive storage included, and files open natively in Word, Excel, and PowerPoint without external tools. Dropbox requires viewing/editing through Office Online, adding an extra step. If you're already paying for Microsoft 365, OneDrive is the clear choice.
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