software
Confluence vs Notion 2026: Pricing, Features, Security
Confluence is a dedicated wiki and documentation tool optimized for enterprise teams with strong version control and permission management, while Notion is a flexible all-in-one workspace combining databases, wikis, and task management in one unified interface. Confluence excels at structured documentation workflows, whereas Notion offers superior customization and lower costs for smaller teams.
Confluence
Enterprise wiki and team documentation platform by Atlassian for structured knowledge management.
Large enterprises, regulated industries, and teams deeply integrated with Jira development workflows
Score63%
VS
N
Notion
Cloud-based all-in-one workspace with databases, documents, wikis, and real-time collaboration.
Growing startups, small-to-medium teams, and organizations wanting to consolidate multiple tools into one workspace
Score63%
Quick Answer
AI SummaryConfluence is a dedicated wiki and documentation tool optimized for enterprise teams with strong version control and permission management, while Notion is a flexible all-in-one workspace combining databases, wikis, and task management in one unified interface. Confluence excels at structured documentation workflows, whereas Notion offers superior customization and lower costs for smaller teams.
Our Verdict
AI-assistedChoose Confluence if you're an enterprise team (50+ users) needing robust documentation, strong permission hierarchies, and compliance features with professional support. Choose Notion if you're a growing team (2-50 people) wanting a flexible workspace to consolidate docs, databases, and projects at lower cost with maximum customization.
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Confluence
7.6/10
Notion
7.4/10
N
Choose Confluence if
Best pickLarge enterprises, regulated industries, and teams deeply integrated with Jira development workflows
N
Choose Notion if
Growing startups, small-to-medium teams, and organizations wanting to consolidate multiple tools into one workspace
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Key Differences at a Glance
- Pricing Model:✓ Notion wins($10 per seat/month or $200 per workspace/month unlimited users vs $5.50-$13.50 per user/month (annual billing))
- Primary Use Case:Enterprise documentation and knowledge management vs All-in-one workspace (docs, databases, tasks, CRM)
- Learning Curve:✓ Confluence wins(Moderate - wiki-focused interface familiar to most vs Steep - extensive customization requires time investment)
Key Facts & Figures
264 numeric metrics compared
| Metric | Confluence | Notion | Ratio |
|---|---|---|---|
| Starter Plan Price(USD/month) | $10.44 (Standard tier) | $10 (Plus tier) | |
| Premium Plan Price(USD/month) | $22.50+ (Premium tier) | $20 (Business tier) | |
| Enterprise Plan Price(USD/user/month) | $54,000+ (Data Center, 1,000 users) | $24+ (Enterprise, custom) | |
| Enterprise Governance(1-10 scale) | 9/10 (advanced) | 5/10 (limited) | |
| Jira Integration(1-10 scale) | 10/10 (native) | 6/10 (basic) | |
| Integrations(count) | 150+ native integrations | — | — |
| Free Tier Document Limit(documents) | Limited (outdated free tier) | — | — |
| Enterprise Compliance Certifications(count) | SOC 2, ISO 27001, HIPAA, GDPR | — | — |
| Starting Price (monthly per user)(USD) | $5.50 | $0 (Unlimited free tier) | |
| Permission Control Depth(levels) | 3 levels (space, page, content) | — | — |
| Active Whiteboard Support(concurrent boards) | 10+ (Standard plan 2026) | — | — |
| Atlassian Ecosystem Integration(integrations) | 20+ (Jira, Bitbucket, Confluence Cloud) | — | — |
| Learning Curve (1-5 scale, lower is better)(difficulty level) | 4 (steep, complex UI) | — | — |
| Minimum Recommended Team Size(users) | Any size (1+) | — | — |
| Starting Price (Per User/Month)(USD) | $5 | — | — |
| Storage Included(GB) | 250GB base | — | — |
| Marketplace Apps/Extensions(Count) | 1000+ | — | — |
| Implementation Time (Typical)(Weeks) | 2-4 | — | — |
| User Adoption Rate(Percentage) | 65-75% | — | — |
| Starting Price (Monthly)(USD) | $5.75/user/month | $10/user | |
| Cost for 50-Person Team (Annual)(USD) | $17,250 (at $5.75/user) | — | — |
| Native Integrations(count) | 1,000+ (Atlassian Marketplace) | 100+ | |
| Implementation Timeline(weeks) | 4-8 weeks for enterprise | — | — |
| Maximum File Upload Size(GB) | 250 MB per file (Cloud) | — | — |
| Free Trial Period(days) | 30 days cloud (unlimited self-hosted) | — | — |
| Starting Price (Monthly/USD)(USD) | $10 | — | — |
| Implementation Time to Live(days) | 14-21 days | — | — |
| Built-in Templates(count) | 200+ | 20+ workspace templates | |
| API Complexity Rating(endpoints (core)) | 150+ REST endpoints | — | — |
| Starting Price (Per User/Month)(USD) | $5.50 | $10 | |
| Available Integrations/Packs(count) | 1000+ add-ons | — | — |
| Template Library Size(templates) | 200+ | 1,000+ | |
| Free Plan Seats(users) | Up to 10 users | — | — |
| Starting Price per User/Month (Annual Billing)(USD) | $5.75/user | $10/user (free tier available) | |
| Free Tier Limit(users) | 10 users for 1 space | Unlimited users, unlimited workspaces | — |
| API Rate Limit (Requests/Minute)(requests) | Unlimited for Cloud, varies for Server | 3 requests/second (180/min) | — |
| Page Load Time (Average)(seconds) | 2.1s (typical page with macros) | 1.4s (typical page/database view) | |
| Marketplace Extensions/Integrations(count) | 1000+ apps (Atlassian Marketplace) | 300+ integrations via Zapier/native | |
| Monthly Cost Per User (Annual Billing)(USD/user/month) | $5.75 (Standard tier) | — | — |
| Free Plan User Limit(users) | 10 users | Unlimited users | |
| Onboarding Time for Teams(weeks) | 4-6 weeks | — | — |
| Third-Party Integrations Available(count) | 600+ via Marketplace + native | 800+ Zapier integrations | |
| Price Per User (Monthly)(USD) | $5.50 (Standard plan, annual billing) | $10 (Team plan per seat, or $200/month unlimited) | |
| Total Cost of Ownership (50 Users, Annual)(USD) | $3,300 (50 × $5.50 × 12) | $2,400 (workspace plan $200 × 12) | |
| Permission Hierarchy Depth(levels) | 5 levels (Space, Page, Block-level controls) | 3 levels (Workspace, Page, Database controls) | |
| Active Users(millions) | 30M+ | 30M+ | |
| User Satisfaction - Value for Money(% positive reviews) | 68% | 68% | |
| Ease of Use Rating(1-5 scale) | 75% | 75% | |
| Monthly Cost (Individual)(USD) | $10 | $10 | |
| Offline Capability(functionality) | Limited (~30%) | Limited (~30%) | |
| Learning Curve (Ease Score)(1-10 scale) | 5/10 (steep) | 5/10 (steep) | |
| Customization Score(1-10 scale) | 9/10 (blocks, databases, relations) | 9/10 (blocks, databases, relations) | |
| Automation Sophistication(1-10 scale) | 5/10 (basic automations only) | 5/10 (basic automations only) | |
| Setup Time (Average)(minutes) | 7-14 days (custom setup required) | 7-14 days (custom setup required) | |
| Managed Templates Max Instances(templates) | Not available | Not available | |
| Starting Price (Paid Tier)(USD per user per month) | $10 | $10 | |
| Business Tier Price(USD per user per month) | $20 | $20 | |
| Guest Account Cost(USD per month) | $0 - Free | $0 - Free | |
| Document Management Capability(Feature Strength 1-10) | 9/10 - Native docs & databases | 9/10 - Native docs & databases | |
| Maximum Team Size (Free/Trial)(users) | 10 (free plan with guests) | 10 (free plan with guests) | |
| Monthly Cost Per User(USD) | $8/month (Team tier) | $8/month (Team tier) | |
| Cost Difference(percent) | 30% cheaper | 30% cheaper | |
| Starting Price(USD) | $10 per user | $10 per user | |
| Pro Plan Cost(USD/month per user/base) | $18 per user | $18 per user | |
| Native Automation Features(count) | Basic (via integrations only) | Basic (via integrations only) | |
| API Rate Limit(requests per second) | Limited tier system | Limited tier system | |
| User Base (2026)(millions) | 10+ million | 10+ million | |
| Field Types Available(count) | 70+ | 70+ | |
| Starting Price(USD/month) | Free | Free | |
| User Rating(stars out of 5) | 9.2/10 | 9.2/10 | |
| Native Tools/Integrations(count) | 100+ templates and integrations | 100+ templates and integrations | |
| Integration Partners(count) | 600+ via Zapier | 600+ via Zapier | |
| Active Users (Millions)(millions) | 35+ million | 35+ million | |
| Number of View Types(views) | Table, Board, Timeline, Calendar, Gallery, List | Table, Board, Timeline, Calendar, Gallery, List | |
| Starting Paid Price (Monthly)(USD) | $8 | $8 | |
| Monthly Cost (Individual Premium)(USD) | Free (or $10/month for AI) | Free (or $10/month for AI) | |
| Task Entry Speed(seconds) | 5-8 seconds | 5-8 seconds | |
| Page Load Time(seconds) | 2-3 seconds | 2-3 seconds | |
| Recurrence Pattern Options(count) | 5 basic options | 5 basic options | |
| Third-party Integrations(count) | 100+ | 100+ | |
| One-Time / Lifetime Cost(USD) | $0 (free tier exists) | $0 (free tier exists) | |
| Monthly Team Subscription (5 users)(USD) | $100-160/month | $100-160/month | |
| Real-Time Collaboration | Unlimited | Unlimited | |
| Plugin Ecosystem Size(available plugins) | 400+ (official integrations) | 400+ (official integrations) | |
| User Base Size(millions) | 100+ million across all sectors | 100+ million across all sectors | |
| Basic Plan Cost(USD/month) | Free (Plus $10/user) | Free (Plus $10/user) | |
| Available Integrations(integrations) | 1000+ through Zapier and native | 1000+ through Zapier and native | |
| Setup Time (Days)(days) | 3-7 days depending on customization | 3-7 days depending on customization | |
| Setup Time (minutes to usable state)(minutes) | 30-60 (database learning curve) | 30-60 (database learning curve) | |
| Active User Base (approximate)(millions) | 10+ million active users | 10+ million active users | |
| Learning Curve (Typical Onboarding)(hours) | 8-12 hours | 8-12 hours | |
| API Rate Limit (Enterprise)(requests per second) | 3 requests per second (~180/min) | 3 requests per second (~180/min) | |
| Template Gallery Size(templates) | 50,000+ community templates | 50,000+ community templates | |
| Pro Plan Cost Per User(USD/month) | $10 | $10 | |
| Time to First Use(minutes) | 30-120 minutes | 30-120 minutes | |
| Team Plan Minimum Cost(USD/month) | $100 (10 users @ $10) | $100 (10 users @ $10) | |
| Monthly Subscription Cost (Personal)(USD) | $10 (Unlimited plan) | $10 (Unlimited plan) | |
| User Adoption Time (Typical)(hours) | 5-10 hours for proficiency | 5-10 hours for proficiency | |
| Monthly Subscription Cost(USD) | $10/month (Plus) or $20/month (Business) | $10/month (Plus) or $20/month (Business) | |
| Web Clipper Capture Options(count) | 3 (full page, bookmark, simple) | 3 (full page, bookmark, simple) | |
| Base Monthly Cost(USD) | $0 (free tier) / $10 (Plus) | $0 (free tier) / $10 (Plus) | |
| Third-party Integration Options(integrations) | 500+ via Zapier, native integrations, and API | 500+ via Zapier, native integrations, and API | |
| Customizable Templates Available(Template Count) | 1000+ community and official templates | 1000+ community and official templates | |
| User Base Size(millions) | 10+ million active users | 10+ million active users | |
| Setup Time for New User(minutes) | 30 minutes (learning curve for full features) | 30 minutes (learning curve for full features) | |
| Monthly Subscription Cost (Personal Plan)(USD) | $10 | $10 | |
| Free Plan Storage Limit(GB) | Unlimited workspace content; 5GB file attachments | Unlimited workspace content; 5GB file attachments | |
| Web Clipper Quality Rating(out of 10) | 5 | 5 | |
| Third-Party Integrations (Zapier)(available integrations) | 1,500+ | 1,500+ | |
| Setup Time for New Users(minutes) | 60+ (steep learning curve) | 60+ (steep learning curve) | |
| Cost for 10-Person Team(USD/month) | $100 | $100 | |
| Max Database Size (Recommended)(records) | 50,000 | 50,000 | |
| Formula Calculation Speed (10K cells)(seconds) | 8-12 seconds | 8-12 seconds | |
| Real-time Edit Sync Latency(milliseconds) | 500-1500ms | 500-1500ms | |
| Number of View Types(count) | 6 (Table, Calendar, Timeline, Gallery, Board, List) | 6 (Table, Calendar, Timeline, Gallery, Board, List) | |
| Maximum Rows per Sheet (recommended)(rows) | 10,000 (performance degrades noticeably after 5,000) | 10,000 (performance degrades noticeably after 5,000) | |
| Number of Native Integrations(integrations) | 1,500+ (Zapier, Slack, webhooks, and native integrations) | 1,500+ (Zapier, Slack, webhooks, and native integrations) | |
| Monthly Cost (20-Person Team)(USD) | $200-500 | $200-500 | |
| Setup Time for New Team(hours) | 2-8 hours | 2-8 hours | |
| User Adoption Rate (4 weeks)(%) | 45% | 45% | |
| Database Field Types Available(count) | 50+ | 50+ | |
| Annual Subscription Cost(USD) | $120/year (Plus plan) | $120/year (Plus plan) | |
| Number of Supported Platforms(platforms) | 6 platforms (Web, Windows, Mac, iOS, Android, Linux) | 6 platforms (Web, Windows, Mac, iOS, Android, Linux) | |
| Typical Setup Time for New Users(minutes) | 30-60 minutes to understand core features | 30-60 minutes to understand core features | |
| Free Tier Pricing(USD/month) | $0 (limited to 1M blocks/month) | $0 (limited to 1M blocks/month) | |
| Paid Plan Entry Price(USD per user/month) | $8 | $8 | |
| Database Relation Types Supported(types) | 1-to-1, Many-to-1, Many-to-Many | 1-to-1, Many-to-1, Many-to-Many | |
| Available View Types(count) | 12+ (Table, Board, Calendar, Timeline, Gallery, etc.) | 12+ (Table, Board, Calendar, Timeline, Gallery, etc.) | |
| Native Integration Count(integrations) | 50+ | 50+ | |
| Average User Onboarding Time(hours) | 6+ (complex feature set requires training) | 6+ (complex feature set requires training) | |
| Maximum File Export Formats(formats) | 8+ (PDF, HTML, Markdown, CSV, etc.) | 8+ (PDF, HTML, Markdown, CSV, etc.) | |
| Monthly Cost (Single User Base Plan)(USD) | $10 (Plus plan) | $10 (Plus plan) | |
| Database Property Types(types) | 65+ | 65+ | |
| Registered User Base(millions) | 75+ million registered users (as of 2024) | 75+ million registered users (as of 2024) | |
| Annual Cost (Plus Plan + AI)(USD) | $120 per year (Plus plan, no AI) | $120 per year (Plus plan, no AI) | |
| Paid Plan Starting Price(USD/month) | $10 (Plus plan) | $10 (Plus plan) | |
| Pre-Built Templates(count) | 2000+ community templates | 2000+ community templates | |
| Learning Curve (Time to Proficiency)(days) | 7-14 days to use advanced features | 7-14 days to use advanced features | |
| Team Plan Cost Per User(USD/month) | $10 (unlimited access) | $10 (unlimited access) | |
| Real-time Sync Latency(milliseconds) | 200-500ms | 200-500ms | |
| Integrated Features Count(features) | 50+ integrated features | 50+ integrated features | |
| Pro Plan Monthly Cost(USD/user/month) | $10/user/month | $10/user/month | |
| Startup Cost (First Year, Single User)(USD) | $0 (Pro: $120/year) | $0 (Pro: $120/year) | |
| Time to First Diagram(minutes) | 10-15 minutes | 10-15 minutes | |
| Starting Monthly Cost per User(USD) | $10 (or Free) | $10 (or Free) | |
| Average Time to Productivity(weeks) | 1-2 weeks | 1-2 weeks | |
| Database Row Performance Threshold(rows) | 10,000 rows (performance degrades) | 10,000 rows (performance degrades) | |
| Free Tier Storage Capacity(GB) | 5-10 MB per block | 5-10 MB per block | |
| Real-Time Collaboration Latency(milliseconds) | 200-500ms | 200-500ms | |
| Time to Proficiency(hours) | 4-8 hours | 4-8 hours | |
| Database View Types Supported(count) | 5+ (Table, Gallery, Kanban, Calendar, Timeline) | 5+ (Table, Gallery, Kanban, Calendar, Timeline) | |
| Pre-Built Templates Available(count) | 1000+ templates | 1000+ templates | |
| Monthly Active Users (Millions)(millions) | 10+ million | 10+ million | |
| Starting Cost (Monthly)(USD) | Free | Free | |
| Team Plan Cost Per User/Month(USD) | $12 (Notion Team plan) | $12 (Notion Team plan) | |
| Base Price (Annual, per user)(USD) | $0 (personal), $120/year (Pro single-user) | $0 (personal), $120/year (Pro single-user) | |
| Storage Limit (free tier)(GB) | 5 GB (Notion personal, expandable) | 5 GB (Notion personal, expandable) | |
| Number of Formulas Available(formulas) | 50+ (SUM, IF, COUNT, ROLLUP, etc.) | 50+ (SUM, IF, COUNT, ROLLUP, etc.) | |
| Setup Time to Proficiency(hours) | 8-15 hours for competent database design | 8-15 hours for competent database design | |
| Maximum Database Rows (optimal performance)(rows) | 10,000 rows before noticeable slowdown | 10,000 rows before noticeable slowdown | |
| Real-time Simultaneous Collaborators (unlimited tier)(users) | Limited by workspace plan (typically 10-50 concurrent editors) | Limited by workspace plan (typically 10-50 concurrent editors) | |
| Monthly Subscription Cost (Pro/Premium)(USD) | $10 | $10 | |
| Time to Set Up Basic Task System(minutes) | 120-240 | 120-240 | |
| Native Integrations Available(integrations) | 50+ | 50+ | |
| Recurring Task Automation Patterns(patterns) | Limited (formula-based) | Limited (formula-based) | |
| Monthly Pro Plan Cost(USD) | $10 | $10 | |
| Global Active Users(millions) | 10+ million | 10+ million | |
| Formula Language Functions(count) | 45 functions | 45 functions | |
| API Rate Limit(calls/minute) | 3 | 3 | |
| Pricing (Per User/Month)(USD) | $10 (Pro plan) | $10 (Pro plan) | |
| Native View Types(count) | 6 views (table, kanban, calendar, timeline, gallery, list) | 6 views (table, kanban, calendar, timeline, gallery, list) | |
| Onboarding Time to Productivity(minutes) | 120-240 minutes (requires template setup) | 120-240 minutes (requires template setup) | |
| Uptime SLA(percent) | 99.9% | 99.9% | |
| Average Page Load Time(milliseconds) | ~1000ms | ~1000ms | |
| Cost Per User (Monthly)(USD) | $8 | $8 | |
| Learning Curve Duration(weeks) | 5-7 days | 5-7 days | |
| Available Integrations(count) | 500+ | 500+ | |
| Max Database Items Before Performance Degradation(items) | 5,000 | 5,000 | |
| Keyboard Shortcut Coverage(% of common actions) | 45% | 45% | |
| Real-time Collaboration Sync Speed(milliseconds) | 1-2 seconds (1000-2000ms) | 1-2 seconds (1000-2000ms) | |
| Maximum Simultaneous Editors(users) | 10+ (stable with minor lag) | 10+ (stable with minor lag) | |
| API Endpoints(count) | 100+ REST API endpoints | 100+ REST API endpoints | |
| Third-Party App Integrations(integrations) | 1000+ community templates + Zapier/Make | 1000+ community templates + Zapier/Make | |
| Public Template Gallery Size(templates) | 800+ official templates | 800+ official templates | |
| Estimated Learning Time to Proficiency(hours) | 8-12 hours | 8-12 hours | |
| API & Export Options(format count) | Notion API + CSV/Markdown exports | Notion API + CSV/Markdown exports | |
| Base Monthly Price Per User(USD) | $14 (Pro plan, annual) | $14 (Pro plan, annual) | |
| Premium Plan Monthly Cost Per User(USD) | $32 (Team plan, annual) | $32 (Team plan, annual) | |
| Automation Rules Available(count) | 12 basic automation triggers | 12 basic automation triggers | |
| Typical Learning Time(hours) | 30 hours for proficiency | 30 hours for proficiency | |
| Native Integrations Count(integrations) | 500+ via Zapier, 50+ native | 500+ via Zapier, 50+ native | |
| Free Plan Cost(USD/month) | $0 | $0 | |
| Pro Plan Cost(USD/month) | $10 (billed annually) | $10 (billed annually) | |
| Available Templates(count) | ~10,000+ templates | ~10,000+ templates | |
| Maximum Database Size(items supported) | Optimized up to 10,000 items per view | Optimized up to 10,000 items per view | |
| Monthly Premium Cost(USD) | $10.00 (or free) | $10.00 (or free) | |
| OCR Text Recognition Accuracy(percent) | 75% | 75% | |
| Web Clipper Save Time(seconds) | 5-7 seconds | 5-7 seconds | |
| Starting Monthly Cost (Team of 5)(USD) | $120/month (Pro plan, capped usage) | $120/month (Pro plan, capped usage) | |
| Cost for Team of 20(USD) | $120/month (unlimited members, Pro) | $120/month (unlimited members, Pro) | |
| Built-in Automation Recipes(count) | 0 native (requires third-party integration) | 0 native (requires third-party integration) | |
| Learning Time to Proficiency(hours) | 10-14 days for average user | 10-14 days for average user | |
| View Types Available(count) | 8+ views (Table, Board, Timeline, Calendar, Gallery, Kanban, Database) | 8+ views (Table, Board, Timeline, Calendar, Gallery, Kanban, Database) | |
| Free Plan Storage(GB) | 10 GB | 10 GB | |
| Automated Workflows Available(count) | 30+ automation options | 30+ automation options | |
| Database Relation Types(count) | 10+ types (includes relations, rollups, formulas, templates) | 10+ types (includes relations, rollups, formulas, templates) | |
| User Onboarding Time (Average)(hours) | 2-4 hours to start productive work | 2-4 hours to start productive work | |
| Monthly Cost (Small Team - 10 Users)(USD) | $150/month (15 members × $10) | $150/month (15 members × $10) | |
| Monthly Cost (Growing Team - 50 Users)(USD) | $500/month (50 members × $10) | $500/month (50 members × $10) | |
| Built-In Communication Features(count) | 1 (comments only) | 1 (comments only) | |
| Database Customization Options(count) | 8 (relational, formulas, rollups, filters, sorts, synced blocks, templates) | 8 (relational, formulas, rollups, filters, sorts, synced blocks, templates) | |
| Mobile App Feature Parity (%)(percent) | 40% of desktop features | 40% of desktop features | |
| Base Monthly Cost Per User (Annual Billing)(USD) | $10.00 (Team plan) | $10.00 (Team plan) | |
| Integrations Available(native integrations) | 150+ integrations via Zapier, Make, and native connectors | 150+ integrations via Zapier, Make, and native connectors | |
| Typical Setup Time (Small Team)(hours) | 8-20 hours | 8-20 hours | |
| Base Plan Monthly Cost Per User(USD) | $10 | $10 | |
| Automation Action Types Available(count) | 8 (basic actions only) | 8 (basic actions only) | |
| View Types Supported(count) | 3 (Table, Board, Gallery) | 3 (Table, Board, Gallery) | |
| Concurrent Users (Base/Workspace)(users) | 50+ simultaneous | 50+ simultaneous | |
| Monthly Cost (Pro Plan)(USD) | $10 (Personal Pro with AI) | $10 (Personal Pro with AI) | |
| Maximum File Size (Upload)(GB) | 20 MB per file | 20 MB per file | |
| Setup Time (Minutes)(minutes) | 30-60 minutes to configure workspace | 30-60 minutes to configure workspace | |
| Monthly Cost (Personal)(USD) | $10 (Plus plan, free tier available with limits) | $10 (Plus plan, free tier available with limits) | |
| Annual Cost (Personal, 5-year)(USD) | $120/year ($600 over 5 years) | $120/year ($600 over 5 years) | |
| Application Load Time(milliseconds) | 2000-4000ms (dependent on internet) | 2000-4000ms (dependent on internet) | |
| Search Speed (10,000 notes)(milliseconds) | 1000-2000ms | 1000-2000ms | |
| Available Plugins/Extensions(count) | 200+ (primarily cosmetic and integration) | 200+ (primarily cosmetic and integration) | |
| Monthly Cost (Per User)(USD) | $0-$20 base | $0-$20 base | |
| Languages Supported(count) | 20+ interface languages | 20+ interface languages | |
| Time Saved on Content Creation(percent) | 0% (no AI acceleration) | 0% (no AI acceleration) | |
| API Access for Integrations(integrations) | 80+ native integrations + Zapier support | 80+ native integrations + Zapier support | |
| Database View Types(view types) | 8 view types (table, gallery, kanban, calendar, timeline, list, board, scatter) | 8 view types (table, gallery, kanban, calendar, timeline, list, board, scatter) | |
| Monthly Cost (Single User, Basic Plan)(USD) | Free | Free | |
| Annual Cost (Single User, Basic Plan)(USD) | Free | Free | |
| AI Assistant Add-on Cost(USD/month) | $10.00 (Notion AI) | $10.00 (Notion AI) | |
| Database View Types Available(count) | 10+ (Table, Kanban, Gallery, Timeline, Calendar, Board, etc.) | 10+ (Table, Kanban, Gallery, Timeline, Calendar, Board, etc.) | |
| Monthly Cost Per User (Team Plan, Annual Billing)(USD) | $10 | $10 | |
| Free Tier Editable Boards/Pages(count) | Unlimited pages | Unlimited pages | |
| Estimated Time to Master Basics(hours) | 4-6 hours | 4-6 hours | |
| Paid Plan Cost (Per Seat/Month)(USD) | $8 | $8 | |
| Zapier Integration Connections(integrations) | ~1000+ via Zapier + REST API | ~1000+ via Zapier + REST API | |
| Export Formats Supported(formats) | CSV, JSON, Markdown, HTML, PDF | CSV, JSON, Markdown, HTML, PDF | |
| Maximum File Size (Free Tier)(MB) | ~1000 blocks per page (soft limit) | ~1000 blocks per page (soft limit) | |
| Premium Monthly Cost(USD) | $10.00 | $10.00 | |
| Global User Base(customers) | 100+ million | 100+ million | |
| Monthly Cost (Single User, Base)(USD) | $0 (Free tier) | $0 (Free tier) | |
| AI Writing Requests Per Month(requests) | 0 | 0 | |
| AI Tone Presets(presets) | 0 tones | 0 tones | |
| Average Time Savings Per 1000 Words(minutes) | 0 mins | 0 mins | |
| Community Templates Available(templates) | 10,000+ | 10,000+ | |
| Monthly Cost (Standard Plan)(USD) | $8-10/user/month (Pro plan for teams) | $8-10/user/month (Pro plan for teams) | |
| Customizable Database Fields(types) | 40+ field types including relations and rollups | 40+ field types including relations and rollups | |
| Time to Setup & Proficiency(hours) | 5-10 hours for team mastery | 5-10 hours for team mastery | |
| Maximum Database Size (recommended)(records) | 1,000+ records with noticeable performance impact | 1,000+ records with noticeable performance impact | |
| Integration Ecosystem(available integrations) | 100+ integrations + native API | 100+ integrations + native API | |
| Base Price (Monthly, Per User)(USD) | $10 (Team Plan, unlimited users) | $10 (Team Plan, unlimited users) | |
| Gantt Chart Quality(Feature Completeness %) | 45% - Limited timeline view, workarounds needed | 45% - Limited timeline view, workarounds needed | |
| Database Relational Capabilities(Feature Completeness %) | 95% - Multi-level relations, rollups, filters | 95% - Multi-level relations, rollups, filters | |
| Mobile App Rating (iOS App Store)(stars out of 5) | 4.5 stars (64,000+ reviews) | 4.5 stars (64,000+ reviews) | |
| Automation Complexity(Integration Count) | Native + Zapier/Make support + 1000+ integrations | Native + Zapier/Make support + 1000+ integrations | |
| Sync Across Devices(USD/year) | Included in plan | Included in plan | |
| Maximum Users Per Workspace(users) | Unlimited (Business plan) | Unlimited (Business plan) | |
| App Launch Time(milliseconds) | 2000-4000ms (dependent on connection) | 2000-4000ms (dependent on connection) | |
| Community Plugins Available(plugins) | ~50 official integrations | ~50 official integrations |
Sourced from publicly available data ·
Key Differences
7 attributes compared head-to-head
Notion leads1 tie
N
4NotionConfluence
Attribute
Notion
- $5.50-$13.50 per user/month (annual billing)Pricing Model$10 per seat/month or $200 per workspace/month unlimited users(winner)
- Enterprise documentation and knowledge managementPrimary Use CaseAll-in-one workspace (docs, databases, tasks, CRM)
- Moderate - wiki-focused interface familiar to most(winner)Learning CurveSteep - extensive customization requires time investment
- 20+ employees (enterprise focus)Team Size Sweet Spot2-50 person teams (flexible scaling)(winner)
- Limited - basic tables onlyDatabase & Relational FeaturesAdvanced - relational databases with rollups and formulas(winner)
- Full page version history with restore capabilities(winner)Version Control & HistoryBlock-level history, limited restore options
- 100+ integrations via Atlassian marketplaceIntegration Ecosystem200+ integrations with Zapier/API connectivity(winner)
- Pricing Model
Confluence
$5.50-$13.50 per user/month (annual billing)
Notion
$10 per seat/month or $200 per workspace/month unlimited users(winner)
- Primary Use Case
Confluence
Enterprise documentation and knowledge management
Notion
All-in-one workspace (docs, databases, tasks, CRM)
- Learning Curve
Confluence
Moderate - wiki-focused interface familiar to most(winner)
Notion
Steep - extensive customization requires time investment
- Team Size Sweet Spot
Confluence
20+ employees (enterprise focus)
Notion
2-50 person teams (flexible scaling)(winner)
- Database & Relational Features
Confluence
Limited - basic tables only
Notion
Advanced - relational databases with rollups and formulas(winner)
- Version Control & History
Confluence
Full page version history with restore capabilities(winner)
Notion
Block-level history, limited restore options
- Integration Ecosystem
Confluence
100+ integrations via Atlassian marketplace
Notion
200+ integrations with Zapier/API connectivity(winner)
Full Comparison
| Attribute | Confluence | Notion |
|---|---|---|
| Free Plan Availability | Yes, limited free plan | Yes - unlimited features for individuals/small teams |
| Starter Plan Price(USD/month) | $10.44 (Standard tier) | $10 (Plus tier)(winner) |
| Premium Plan Price(USD/month) | $22.50+ (Premium tier) | $20 (Business tier)(winner) |
| Enterprise Plan Price(USD/user/month) | $54,000+ (Data Center, 1,000 users) | $24+ (Enterprise, custom)(winner) |
| Free Tier Document Limit(documents) | Limited (outdated free tier) | — |
Show 80 more attributesStarting Price (monthly per user)(USD) $5.50 $0 (Unlimited free tier) Starting Price (Per User/Month)(USD) $5 — Starting Price (Monthly)(USD) $5.75/user/month $10/user Cost for 50-Person Team (Annual)(USD) $17,250 (at $5.75/user) — Free Trial Period(days) 30 days cloud (unlimited self-hosted) — Starting Price (Monthly/USD)(USD) $10 — Starting Price (Per User/Month)(USD) $5.50 $10 Free Plan Seats(users) Up to 10 users — Starting Price per User/Month (Annual Billing)(USD) $5.75/user $10/user (free tier available) Free Tier Limit(users) 10 users for 1 space Unlimited users, unlimited workspaces Monthly Cost Per User (Annual Billing)(USD/user/month) $5.75 (Standard tier) — Free Plan User Limit(users) 10 users Unlimited users Price Per User (Monthly)(USD) $5.50 (Standard plan, annual billing) $10 (Team plan per seat, or $200/month unlimited) Total Cost of Ownership (50 Users, Annual)(USD) $3,300 (50 × $5.50 × 12) $2,400 (workspace plan $200 × 12) Monthly Cost(USD) Free / $8-15 per user — Monthly Cost (Individual)(USD) $10 — Starting Price (Paid Tier)(USD per user per month) $10 — Business Tier Price(USD per user per month) $20 — Guest Account Cost(USD per month) $0 - Free — Monthly Cost Per User(USD) $8/month (Team tier) — Cost Difference(percent) 30% cheaper — Pro Plan Cost(USD/month per user/base) $18 per user — Starting Price(USD/month) Free — Free Plan Availability Unlimited blocks and pages — Starting Paid Price (Monthly)(USD) $8 — Monthly Cost (Individual Premium)(USD) Free (or $10/month for AI) — One-Time / Lifetime Cost(USD) $0 (free tier exists) — Monthly Team Subscription (5 users)(USD) $100-160/month — Basic Plan Cost(USD/month) Free (Plus $10/user) — Price (personal) Free (10 guests) — Price (sync) Included — Price (team) Plus $10/user/mo — Pro Plan Cost Per User(USD/month) $10 — Monthly Subscription Cost (Personal)(USD) $10 (Unlimited plan) — Free Plan Monthly Note Limit(notes) Unlimited — Base Monthly Cost(USD) $0 (free tier) / $10 (Plus) — Monthly Subscription Cost (Personal Plan)(USD) $10 — Cost for 10-Person Team(USD/month) $100 — Free Tier Availability Yes - unlimited pages and sharing — Monthly Cost (20-Person Team)(USD) $200-500 — Annual Subscription Cost(USD) $120/year (Plus plan) — Paid Plan Entry Price(USD per user/month) $8 — Monthly Cost (Single User Base Plan)(USD) $10 (Plus plan) — Annual Cost (Plus Plan + AI)(USD) $120 per year (Plus plan, no AI) — Paid Plan Starting Price(USD/month) $10 (Plus plan) — Team Plan Cost Per User(USD/month) $10 (unlimited access) — Pro Plan Monthly Cost(USD/user/month) $10/user/month — Starting Monthly Cost per User(USD) $10 (or Free) — Starting Cost (Monthly)(USD) Free — Team Plan Cost Per User/Month(USD) $12 (Notion Team plan) — Base Price (Annual, per user)(USD) $0 (personal), $120/year (Pro single-user) — Monthly Subscription Cost (Pro/Premium)(USD) $10 — Monthly Pro Plan Cost(USD) $10 — Pricing (Per User/Month)(USD) $10 (Pro plan) — Cost Per User (Monthly)(USD) $8 — Base Monthly Price Per User(USD) $14 (Pro plan, annual) — Premium Plan Monthly Cost Per User(USD) $32 (Team plan, annual) — Free Plan Cost(USD/month) $0 — Monthly Premium Cost(USD) $10.00 (or free) — Starting Monthly Cost (Team of 5)(USD) $120/month (Pro plan, capped usage) — Cost for Team of 20(USD) $120/month (unlimited members, Pro) — Monthly Cost (Small Team - 10 Users)(USD) $150/month (15 members × $10) — Monthly Cost (Growing Team - 50 Users)(USD) $500/month (50 members × $10) — Base Monthly Cost Per User (Annual Billing)(USD) $10.00 (Team plan) — Base Plan Monthly Cost Per User(USD) $10 — Monthly Cost (Pro Plan)(USD) $10 (Personal Pro with AI) — Monthly Cost (Personal)(USD) $10 (Plus plan, free tier available with limits) — Annual Cost (Personal, 5-year)(USD) $120/year ($600 over 5 years) — Monthly Cost (Per User)(USD) $0-$20 base — Free Tier Offered Yes - unlimited notes with basic features — Monthly Cost (Single User, Basic Plan)(USD) Free — Annual Cost (Single User, Basic Plan)(USD) Free — Monthly Cost Per User (Team Plan, Annual Billing)(USD) $10 — Paid Plan Cost (Per Seat/Month)(USD) $8 — Premium Monthly Cost(USD) $10.00 — Monthly Cost (Single User, Base)(USD) $0 (Free tier) — Monthly Cost (Standard Plan)(USD) $8-10/user/month (Pro plan for teams) — Base Price (Monthly, Per User)(USD) $10 (Team Plan, unlimited users) — Free Plan Limitations(text) Unlimited users, full feature access — Sync Across Devices(USD/year) Included in plan — | ||
| Customization Flexibility(percentage) | 5/10 (structured) | Very High (fully customizable databases and properties) |
| Enterprise Governance(1-10 scale) | 9/10 (advanced)(winner) | 5/10 (limited) |
| Jira Integration(1-10 scale) | 10/10 (native)(winner) | 6/10 (basic) |
| Approval Workflows | 9/10 (advanced) | 4/10 (minimal) |
| Integrations(count) | 150+ native integrations | — |
Show 101 more attributesPermission Control Depth(levels) 3 levels (space, page, content) — AI Search Capability Add-on (paid extra) — Built-in Templates(count) 200+ 20+ workspace templates Native Spreadsheet Capability No, requires integrations — Automation Capabilities(integrations) Limited automation rules Database automations, API integrations, Zapier/Make support Native Database/Table Support(capability level) Macro-based (added 2023) — Third-Party Integrations Available(count) 600+ via Marketplace + native 800+ Zapier integrations Page Hierarchy Depth(nesting levels) Unlimited (tree structure) — Built-in Task Scheduling Customizable approach — Native AI Features Yes (built-in AI assistant) — Automation Sophistication(1-10 scale) 5/10 (basic automations only) — Mobile App Capability Limited task/project features — Customization Level 9/10 - Highly customizable — Document Management Capability(Feature Strength 1-10) 9/10 - Native docs & databases — Task Dependency Management Basic (manual linking only) — Relational Database Accessibility Excellent for non-technical users - intuitive linked properties — Native Automation Features(count) Basic (via integrations only) — Native Tools/Integrations(count) 100+ templates and integrations — Database Relations Support Full relational database support — Offline Functionality Limited offline capabilities — Number of View Types(views) Table, Board, Timeline, Calendar, Gallery, List — Recurrence Pattern Options(count) 5 basic options — Offline Task Access Limited offline; web-first platform — Enterprise Plan Features(qualitative) SSO, AI features, advanced permissions, audit logs — Native Gantt Chart Support Yes, basic timeline view only — Mobile App Yes — Native Database Capabilities Full relational databases with 10+ view types — Web Clipper Capture Options(count) 3 (full page, bookmark, simple) — Native Database Support Yes - relations, filters, sorts, multiple views — Web Clipper Quality Rating(out of 10) 5 — Offline Functionality(percent) 40% (cached pages only) — Automation Workflows (Native)(sophistication level) Basic (simple triggers and actions) — Native Database Relations Yes (native relations, rollups, and rollup filters) — Number of View Types(count) 6 (Table, Calendar, Timeline, Gallery, Board, List) — Number of Native Integrations(integrations) 1,500+ (Zapier, Slack, webhooks, and native integrations) — Database Field Types Available(count) 50+ — Built-in Communication Channels(types) Comments, mentions, reminders only — Database Support Advanced relational databases with filtering and sorting — Offline Access Quality Partial offline (web requires internet, mobile has limited offline mode) — API Availability for Integrations Robust public API with extensive integration ecosystem — Native Email Included No — Maximum Document Revision History(days) Unlimited (Plus plan) — Database Relation Types Supported(types) 1-to-1, Many-to-1, Many-to-Many — Available View Types(count) 12+ (Table, Board, Calendar, Timeline, Gallery, etc.) — Native Integration Count(integrations) 50+ — Maximum File Export Formats(formats) 8+ (PDF, HTML, Markdown, CSV, etc.) — AI Writing Features Available None — Native Email Functionality(yes/no) No (third-party integrations only) — Built-in AI Features Notion AI included in Pro/Team plans — Database Capabilities Full relational databases with filters, sorts, relations — Pre-Built Templates(count) 2000+ community templates — Integrated Features Count(features) 50+ integrated features — Database View Types Supported(count) 5+ (Table, Gallery, Kanban, Calendar, Timeline) — Pre-Built Templates Available(count) 1000+ templates — Maximum Document Pages (Free Tier)(pages) Unlimited — Number of Formulas Available(formulas) 50+ (SUM, IF, COUNT, ROLLUP, etc.) — Native Data Visualization (charts, pivots) No; requires third-party tools or manual workarounds — Free Plan Task Limit(tasks) Unlimited — Native Integrations Available(integrations) 50+ — Database Relationship Support(capability) Full relational with rollups, formulas, aggregations — Recurring Task Automation Patterns(patterns) Limited (formula-based) — Collaborative Document Editing(capability) Yes, real-time collaboration — Formula Language Functions(count) 45 functions — Free Plan Database Rows Limit(rows) Unlimited — Free Tier Board/Database Limit(count) Up to 10 databases/pages — Native View Types(count) 6 views (table, kanban, calendar, timeline, gallery, list) — Mobile App Functionality(percentage) View-only for complex databases; limited editing — Built-in Document Editor(support level) Yes - rich-text with synced blocks and templates — Native Email Integration(boolean) No native email; third-party only — Native Mobile Apps iOS + Android official apps — Database Customization Capability(flexibility score) Unlimited custom fields, relations, formulas, rollups, and linked databases — OCR Text Recognition Accuracy(percent) 75% — Built-in Automation Recipes(count) 0 native (requires third-party integration) — Document Editing Capabilities Full rich-text editor with embeds — Relational Database Support Advanced, with rollups and filters — Native Time Tracking No (requires integration) — View Types Available(count) 8+ views (Table, Board, Timeline, Calendar, Gallery, Kanban, Database) — Free Plan Storage(GB) 10 GB — Automated Workflows Available(count) 30+ automation options — Database Relation Types(count) 10+ types (includes relations, rollups, formulas, templates) — Built-In Communication Features(count) 1 (comments only) — Database Customization Options(count) 8 (relational, formulas, rollups, filters, sorts, synced blocks, templates) — Native Document Editing(capability) Full rich-text editor with synced blocks — Database Relationships Depth(levels) Linked databases with basic relations — View Types Supported(count) 3 (Table, Board, Gallery) — Database Querying & Relations Advanced with filtering, sorting, and relations — Database Relations Support Full (one-to-many, many-to-many, rollups, formulas) — AI Features Available(count) 0 without AI add-on — Email Inbox Included No (third-party integration only) — Database Customization Level Full relational databases with custom properties — Offline Document Editing Limited to cached data only — Database View Types Available(count) 10+ (Table, Kanban, Gallery, Timeline, Calendar, Board, etc.) — Database Relations & Rollups Full relational DB support with rollups — Export Formats Supported(formats) CSV, JSON, Markdown, HTML, PDF — OCR Accuracy on Handwritten Text(percentage) N/A (no native OCR) — Mobile Offline Access Mobile requires internet — Relational Database Capabilities Advanced with filters, sorts, rollups — Gantt Chart Quality(Feature Completeness %) 45% - Limited timeline view, workarounds needed — Database Relational Capabilities(Feature Completeness %) 95% - Multi-level relations, rollups, filters — Automation Complexity(Integration Count) Native + Zapier/Make support + 1000+ integrations — Free Database Storage Capacity(items) 1000 blocks per free account — | ||
| Native Spreadsheet/Table Capabilities(feature completeness) | Limited (no native support) | — |
| Canvas Type | Linear page-based structure | — |
| Offline Mode | Full offline capability with sync | — |
| Built-in Task Management(features) | No (requires Jira) | — |
| Database Relation Support(levels) | Full (relational databases, rollups, formulas) | — |
| Core Strength | Flexible block-based editor with databases | — |
| Primary Use Case Match(qualitative) | All-in-one workspace & documentation | — |
| Native Offline Mode | Limited (requires extension) | — |
Show 5 more attributesOffline Editing Capability Read-only mode offline — Offline Note Access Limited offline; requires internet for most features — Maximum Note Capacity(notes) Unlimited blocks (tested with 1M+ blocks) — API Access for Integrations(integrations) 80+ native integrations + Zapier support — Customizable Database Fields(types) 40+ field types including relations and rollups — | ||
| Enterprise Compliance Certifications(count) | SOC 2, ISO 27001, HIPAA, GDPR | — |
| Enterprise Compliance Features | Standard (SOC2, GDPR) | — |
| Permission Granularity Levels(levels) | 4 levels (page, space, column, project) | — |
| Enterprise-Grade Permissions | Limited (basic role options, no granular permissions) | — |
| Real-time Collaborative Editing | Supported | — |
| Active Whiteboard Support(concurrent boards) | 10+ (Standard plan 2026) | — |
| Team Collaboration Features(features) | Real-time co-editing, permissions, comments, activity tracking | — |
| Team Collaboration Features | Comments, mentions, real-time editing, threads | — |
| Real-Time Collaboration | Unlimited | — |
Show 15 more attributesReal-time Edit Sync Latency(milliseconds) 500-1500ms — Real-Time Team Collaboration(feature) Full real-time collaboration with comments and permissions — Maximum Concurrent Collaborators(users) Unlimited (team plan dependent) — Real-time Collaborative Editors(users) Unlimited (paid plans) — Real-time Simultaneous Collaborators (unlimited tier)(users) Limited by workspace plan (typically 10-50 concurrent editors) — Maximum Simultaneous Editors(users) 10+ (stable with minor lag) — Concurrent Users (Base/Workspace)(users) 50+ simultaneous — Real-Time Collaboration Limit(concurrent users) Unlimited simultaneous editors — Maximum Team Members(users) Unlimited — Maximum Workspace Users(users) Unlimited — Real-Time Collaboration Users(concurrent users) Up to 100+ simultaneous editors per workspace — Maximum Real-Time Collaborators(users) 50 — Real-time Collaborators (Limit)(participants) Unlimited (async-optimized) — Maximum Users Per Workspace(users) Unlimited (Business plan) — Native Real-Time Collaboration(boolean) Yes (live cursors, comments) — | ||
| Git Integration Level(null) | Plugin-based (limited) | — |
| API Rate Limit (Requests/Minute)(requests) | Unlimited for Cloud, varies for Server | 3 requests/second (180/min) |
| Content Preview Capability(null) | Standard inline preview | — |
| AI Assistance Level(null) | Basic content suggestions | — |
| AI Agent Connectivity (MCP Support) | Built-in AI assistant with limited agent connections | — |
| AI Assistant Add-on Cost(USD/month) | $10.00 (Notion AI) | — |
| AI Writing Requests Per Month(requests) | 0 | — |
| AI Tone Presets(presets) | 0 tones | — |
| Atlassian Ecosystem Integration(integrations) | 20+ (Jira, Bitbucket, Confluence Cloud) | — |
| Available Integrations/Packs(count) | 1000+ add-ons | — |
| Jira Integration Quality(rating) | Native, two-way sync | Third-party only (Zapier) |
| Slack Integration | Available | — |
| Native Two-Way Sync Integrations | Limited native two-way sync capability | — |
Show 3 more attributesThird-party Integrations(count) 100+ — Third-Party Integrations (Zapier)(available integrations) 1,500+ — Third-Party App Integrations(integrations) 1000+ community templates + Zapier/Make — | ||
| Learning Curve (1-5 scale, lower is better)(difficulty level) | 4 (steep, complex UI) | — |
| Onboarding Time for Teams(weeks) | 4-6 weeks | — |
| Ease of Use Rating(1-5 scale) | 75% | — |
| Learning Curve (Ease Score)(1-10 scale) | 5/10 (steep) | — |
| Learning Curve Difficulty | 8/10 - Steep learning curve | — |
Show 18 more attributesUser Interface Onboarding Difficulty Steep learning curve with flexible drag-and-drop — Setup Time (Days)(days) 3-7 days depending on customization — Learning Curve (Typical Onboarding)(hours) 8-12 hours — Setup Time for New Users(minutes) 60+ (steep learning curve) — Typical Setup Time for New Users(minutes) 30-60 minutes to understand core features — Average User Onboarding Time(hours) 6+ (complex feature set requires training) — Learning Curve (Time to Proficiency)(days) 7-14 days to use advanced features — Time to First Diagram(minutes) 10-15 minutes — Average Time to Productivity(weeks) 1-2 weeks — Time to Proficiency(hours) 4-8 hours — Setup Time to Proficiency(hours) 8-15 hours for competent database design — Onboarding Time to Productivity(minutes) 120-240 minutes (requires template setup) — Learning Curve Duration(weeks) 5-7 days — Keyboard Shortcut Coverage(% of common actions) 45% — Typical Learning Time(hours) 30 hours for proficiency — Learning Time to Proficiency(hours) 10-14 days for average user — User Onboarding Time (Average)(hours) 2-4 hours to start productive work — Time to Setup & Proficiency(hours) 5-10 hours for team mastery — | ||
| Primary Function | Documentation & Knowledge Management | — |
| Agile Board Support | Not native (requires Jira integration) | — |
| Native Timeline/Gantt Charts(availability) | No (requires manual setup with databases) | — |
| Workload & Capacity Management(capability level) | Not available (must track manually) | — |
| Gantt Chart / Timeline Capabilities | Timeline view available; no dependency or critical path analysis | — |
| Resource Capacity Planning | Manual tracking only; no native capacity features | — |
Show 2 more attributesPortfolio-Level Visibility Limited cross-database visibility — Native Project Timeline/Gantt(quality score) Basic calendar view (limited critical path analysis) — | ||
| Sprint Planning Capabilities | None | — |
| Documentation & Wiki Features | Comprehensive with flexible page layouts and macros | — |
| Knowledge Base Search | Advanced full-text search across all documentation | — |
| Mobile App Macro Support | Improved inline macro rendering in 2026 update | — |
| Mobile App Offline Access(boolean) | Full offline mode | — |
| Mobile App Offline Sync | Sync requires active internet connection | — |
| Mobile App Feature Parity (%)(percent) | 40% of desktop features | — |
| Native Mobile App Quality(feature parity %) | 60% feature parity, web-responsive only | — |
| Minimum Recommended Team Size(users) | Any size (1+) | — |
| Maximum Users Supported(Unlimited) | Unlimited | — |
| Maximum Team Size(users) | Unlimited | — |
| Team Size Sweet Spot(members) | 2-50 users (flexible scale) | — |
| Maximum Team Size (Free/Trial)(users) | 10 (free plan with guests) | — |
Show 4 more attributesMaximum Rows per Sheet (recommended)(rows) 10,000 (performance degrades noticeably after 5,000) — Maximum Team Size Per Plan(users) Unlimited (per subscription) — Max Database Items Before Performance Degradation(items) 5,000 — Maximum Concurrent Users Per Board/Workspace(users) Unlimited — | ||
| Ecosystem Integration | Seamless bidirectional linking with Jira and Atlassian tools | — |
| Native Office Integration | Limited (via plugins) | — |
| Slack Integration Depth(null) | Bidirectional with app | — |
| API Access(capability) | Views API, Markdown support, automatic retries (2026) | — |
| Native API Availability | REST API and official SDK | — |
Show 5 more attributesMicrosoft 365 Integration Depth(integration level) 0 (no native integration) — API Rate Limit(calls/minute) 3 — Native GitHub Integration No (Zapier workaround only) — API Endpoints(count) 100+ REST API endpoints — API & Export Options(format count) Notion API + CSV/Markdown exports — | ||
| Storage Included(GB) | 250GB base | — |
| Maximum Storage (Premium)(GB) | Unlimited | — |
| Free Plan Storage Limit(GB) | Unlimited workspace content; 5GB file attachments | — |
| Paid Plan Storage Limit(GB per month) | Unlimited | — |
| Paid Plan Storage (Minimum)(GB) | Unlimited (Plus plan) | — |
Show 7 more attributesCloud Storage Included(GB) Unlimited in Team plan — Free Plan Storage Capacity(GB) Unlimited blocks + 10 GB files — Free Storage Capacity(GB) Unlimited — Maximum File Size (Upload)(GB) 20 MB per file — Storage Allocation (Individual Plan)(GB) Unlimited blocks (varies by content type) — Free Plan Monthly Storage Limit(GB) Unlimited blocks — Premium Plan Monthly Storage(GB) Unlimited — | ||
| Marketplace Apps/Extensions(Count) | 1000+ | — |
| Plugin Ecosystem Size(available plugins) | 400+ (official integrations) | — |
| Plugin Ecosystem(count) | Limited (limited API) | — |
| AI integration | Notion AI (bundled in Business/Enterprise; trial on Free/Plus) | — |
| Third-party Integration Options(integrations) | 500+ via Zapier, native integrations, and API | — |
Show 2 more attributesAvailable Plugins/Extensions(count) 200+ (primarily cosmetic and integration) — Integration Ecosystem(available integrations) 100+ integrations + native API — | ||
| Implementation Time (Typical)(Weeks) | 2-4 | — |
| Implementation Timeline(weeks) | 4-8 weeks for enterprise | — |
| Implementation Time to Live(days) | 14-21 days | — |
| User Adoption Rate(Percentage) | 65-75% | — |
| Mobile App Quality | 8 (iOS/Android, full sync) | — |
| Time to First Use(minutes) | 30-120 minutes | — |
| User Adoption Rate (4 weeks)(%) | 45% | — |
| Time to Set Up Basic Task System(minutes) | 120-240 | — |
Show 1 more attributeEstimated Learning Time to Proficiency(hours) 8-12 hours — | ||
| Native Integrations(count) | 1,000+ (Atlassian Marketplace)(winner) | 100+ |
| Maximum File Upload Size(GB) | 250 MB per file (Cloud) | — |
| Maximum File Size (Free Tier)(MB) | ~1000 blocks per page (soft limit) | — |
| API Complexity Rating(endpoints (core)) | 150+ REST endpoints | — |
| Mobile App Support | iOS and Android native | — |
| Template Library Size(templates) | 200+ | 1,000+(winner) |
| Document Editing Capabilities(features) | Full editor (formatting, blocks, collaboration) | — |
| Deployment Options | Cloud, Server, and Data Center | — |
| Customization Score(1-10 scale) | 9/10 (blocks, databases, relations) | — |
| Self-Hosting Available | Yes (Data Center, Server) | No (Cloud-only) |
| Database Relational Features(text) | Basic (limited relations, no rollups) | Advanced (rollups, lookups, formulas) |
| Page Load Time (Average)(seconds) | 2.1s (typical page with macros) | 1.4s (typical page/database view)(winner) |
| Task Entry Speed(seconds) | 5-8 seconds | — |
| Page Load Time(seconds) | 2-3 seconds | — |
| Page Load Speed(milliseconds) | Moderate (2-3 seconds with complex databases) | — |
| Max Database Size (Recommended)(records) | 50,000 | — |
Show 13 more attributesFormula Calculation Speed (10K cells)(seconds) 8-12 seconds — Real-time Sync Latency(milliseconds) 200-500ms — Database Row Performance Threshold(rows) 10,000 rows (performance degrades) — Real-Time Collaboration Latency(milliseconds) 200-500ms — Average Page Load Time(milliseconds) ~1000ms — Real-time Collaboration Sync Speed(milliseconds) 1-2 seconds (1000-2000ms) — Maximum Database Size(items supported) Optimized up to 10,000 items per view — Web Clipper Save Time(seconds) 5-7 seconds — Application Load Time(milliseconds) 2000-4000ms (dependent on internet) — Search Speed (10,000 notes)(milliseconds) 1000-2000ms — AI Writing Speed(seconds) Manual creation (no AI) — Maximum Database Size (recommended)(records) 1,000+ records with noticeable performance impact — App Launch Time(milliseconds) 2000-4000ms (dependent on connection) — | ||
| Marketplace Extensions/Integrations(count) | 1000+ apps (Atlassian Marketplace)(winner) | 300+ integrations via Zapier/native |
| Integration Partners(count) | 600+ via Zapier | — |
| Available Integrations(integrations) | 1000+ through Zapier and native | — |
| Available Integrations(count) | 500+ | — |
| Public Template Gallery Size(templates) | 800+ official templates | — |
Show 1 more attributeIntegrations Available(native integrations) 150+ integrations via Zapier, Make, and native connectors — | ||
| Jira Integration Depth(text) | Deep bi-directional sync | — |
| HIPAA Compliance | Certified | — |
| SOC 2 Type II Certified | Yes, certified | — |
| Permission Hierarchy Depth(levels) | 5 levels (Space, Page, Block-level controls)(winner) | 3 levels (Workspace, Page, Database controls) |
| Storage Location | Notion's cloud servers | — |
| Active Users(millions) | 30M+ | — |
| User Satisfaction - Value for Money(% positive reviews) | 68% | — |
| Best for Task Execution | Moderate support | — |
| Knowledge Management & Documentation | Excellent | — |
| Offline Capability(functionality) | Limited (~30%) | — |
| Offline Access | Limited (requires sync after reconnect) | — |
| Offline Desktop Editing(yes/no) | No (web-based only) | — |
| Mobile App Editing Capability(text) | Excellent; optimized for mobile-first reading and editing | — |
| Free Tier Available | Yes (unlimited pages, limited blocks) | — |
| Data Ownership(text) | Cloud-hosted (Notion controls servers) | — |
| Uptime Guarantee(percent) | High availability (no published SLA) | — |
| Uptime SLA(percent) | 99.9% | — |
| Setup Time (Average)(minutes) | 7-14 days (custom setup required) | — |
| User Adoption Time (Typical)(hours) | 5-10 hours for proficiency | — |
| Setup Time for New Team(hours) | 2-8 hours | — |
| Setup Time (Minutes)(minutes) | 30-60 minutes to configure workspace | — |
| Managed Templates Max Instances(templates) | Not available | — |
| Documentation Features(capability scope) | Comprehensive (wiki, docs, databases, linked records) | — |
| Product Manager Database Use Case Fit | Exceptional - optimized for feature roadmaps and linked data | — |
| Starting Price(USD) | $10 per user | — |
| Free Tier Pricing(USD/month) | $0 (limited to 1M blocks/month) | — |
| API Rate Limit(requests per second) | Limited tier system | — |
| API Availability(text) | Public API with Zapier/webhook support | — |
| User Base (2026)(millions) | 10+ million | — |
| Field Types Available(count) | 70+ | — |
| Database Property Types(types) | 65+ | — |
| User Rating(stars out of 5) | 9.2/10 | — |
| Collaboration Capacity(collaborators) | Unlimited with role-based permissions | — |
| Target User Type | Teams, project managers, content creators | — |
| Active Users (Millions)(millions) | 35+ million | — |
| User Base Size(millions) | 100+ million across all sectors | — |
| Monthly Active Users (Millions)(millions) | 10+ million | — |
| Global User Base(customers) | 100+ million | — |
| Bidirectional Linking Quality(link intelligence level) | Basic linked mentions; manual linking required | — |
| Mobile App Quality | Native iOS/Android, good but slower | — |
| Setup Time (minutes to usable state)(minutes) | 30-60 (database learning curve) | — |
| Free Trial Length(days) | Unlimited free tier available | — |
| Estimated Time to Master Basics(hours) | 4-6 hours | — |
| Data Export / Portability(format support) | PDF/CSV (some lock-in) | — |
| Active User Base (approximate)(millions) | 10+ million active users | — |
| Template Gallery Size(templates) | 50,000+ community templates | — |
| Registered User Base(millions) | 75+ million registered users (as of 2024) | — |
| Free Tier Task Limit(tasks) | Unlimited | — |
| API Rate Limit (Enterprise)(requests per second) | 3 requests per second (~180/min) | — |
| Built-in Automation Rules | Limited (manual + integrations) | — |
| Automation Rules Available(count) | 12 basic automation triggers | — |
| Automation/Rules Engine(actions supported) | Basic - templates and button automations, limited conditional logic | — |
| Automation Action Types Available(count) | 8 (basic actions only) | — |
| Zapier Integration Connections(integrations) | ~1000+ via Zapier + REST API | — |
| Architecture | Cloud-based SaaS | — |
| Note format | Proprietary blocks | — |
| Data Portability(score out of 10) | CSV / Markdown export | — |
| Open-Source | No | — |
| Collaboration | Yes — real-time | — |
| Sync | Cloud (built-in) | — |
| Outliner / block linking | Limited | — |
| Bidirectional links | Yes (basic) | — |
| Graph / network view | No | — |
| Database / table view | Yes — powerful | — |
| Templates | Yes | — |
Show 2 more attributesKanban / tasks Yes (basic) — Spaced repetition No — | ||
| Free Tier Monthly Recording/Creation Limit(minutes or unlimited) | Unlimited pages | — |
| Maximum Free Storage(GB or unlimited) | Unlimited | — |
| Team Plan Minimum Cost(USD/month) | $100 (10 users @ $10) | — |
| Monthly Subscription Cost(USD) | $10/month (Plus) or $20/month (Business) | — |
| AI Features Included | AI-powered search, Q&A, writing assistance (add-on) | — |
| Primary Use Case Strength(category) | Centralized knowledge/PM workspace | — |
| AI Writing & Analysis Capability(Feature Rating) | Basic (AI blocks limited to Pro/Team plans) | — |
| Auto-Summarize Database Content | No | — |
| Email Draft Generation | No | — |
| Customizable Templates Available(Template Count) | 1000+ community and official templates | — |
| Custom Database Relations | Full support with many-to-many relations and rollups | — |
| Community Plugins Available(plugins) | ~50 official integrations | — |
| User Base Size(millions) | 10+ million active users | — |
| Setup Time for New User(minutes) | 30 minutes (learning curve for full features) | — |
| Number of Supported Platforms(platforms) | 6 platforms (Web, Windows, Mac, iOS, Android, Linux) | — |
| Data Export Format | Proprietary Notion format (limited standard export) | — |
| FedRAMP Authorization Level | Not FedRAMP authorized | — |
| HIPAA Compliance Certified | No | — |
| Free Plan Editable Boards/Pages(count) | Unlimited pages | — |
| Free Plan Capacity(projects/pages) | Unlimited pages | — |
| Startup Cost (First Year, Single User)(USD) | $0 (Pro: $120/year) | — |
| Free Tier Storage(million vectors) | Unlimited | — |
| Storage Limit (free tier)(GB) | 5 GB (Notion personal, expandable) | — |
| Maximum Database Rows (optimal performance)(rows) | 10,000 rows before noticeable slowdown | — |
| Free Plan Record Limit(records/blocks) | Unlimited pages (feature-limited) | — |
| Free Tier Storage Capacity(GB) | 5-10 MB per block | — |
| Global Active Users(millions) | 10+ million | — |
| Native Integrations Count(integrations) | 500+ via Zapier, 50+ native | — |
| Pro Plan Cost(USD/month) | $10 (billed annually) | — |
| Available Templates(count) | ~10,000+ templates | — |
| Gantt Chart Support | Not native - timeline view available via database relations | — |
| Resource/Workload Management | Manual tracking via database properties | — |
| Typical Setup Time (Small Team)(hours) | 8-20 hours | — |
| Languages Supported(count) | 20+ interface languages | — |
| Time Saved on Content Creation(percent) | 0% (no AI acceleration) | — |
| Average Time Savings Per 1000 Words(minutes) | 0 mins | — |
| Platform Support(platforms) | 6 platforms (Web, macOS, Windows, iOS, Android, Linux via web) | — |
| Markdown Native Support | Markdown support with limited native formatting | — |
| Database View Types(view types) | 8 view types (table, gallery, kanban, calendar, timeline, list, board, scatter) | — |
| Free Tier Editable Boards/Pages(count) | Unlimited pages | — |
| Community Templates Available(templates) | 10,000+ | — |
| Built-in Team Communication | No - requires Slack, Discord, or Email integration | — |
| Mobile App Rating (iOS App Store)(stars out of 5) | 4.5 stars (64,000+ reviews) | — |
ConfluenceNNotion
Free Plan Availability
Yes, limited free plan
Yes - unlimited features for individuals/small teams
Starter Plan Price(USD/month)
$10.44 (Standard tier)
$10 (Plus tier)
Premium Plan Price(USD/month)
$22.50+ (Premium tier)
$20 (Business tier)
Enterprise Plan Price(USD/user/month)
$54,000+ (Data Center, 1,000 users)
$24+ (Enterprise, custom)
Free Tier Document Limit(documents)
Limited (outdated free tier)
—
Show 80 more attributes
Starting Price (monthly per user)(USD)
$5.50
$0 (Unlimited free tier)
Starting Price (Per User/Month)(USD)
$5
—
Starting Price (Monthly)(USD)
$5.75/user/month
$10/user
Cost for 50-Person Team (Annual)(USD)
$17,250 (at $5.75/user)
—
Free Trial Period(days)
30 days cloud (unlimited self-hosted)
—
Starting Price (Monthly/USD)(USD)
$10
—
Starting Price (Per User/Month)(USD)
$5.50
$10
Free Plan Seats(users)
Up to 10 users
—
Starting Price per User/Month (Annual Billing)(USD)
$5.75/user
$10/user (free tier available)
Free Tier Limit(users)
10 users for 1 space
Unlimited users, unlimited workspaces
Monthly Cost Per User (Annual Billing)(USD/user/month)
$5.75 (Standard tier)
—
Free Plan User Limit(users)
10 users
Unlimited users
Price Per User (Monthly)(USD)
$5.50 (Standard plan, annual billing)
$10 (Team plan per seat, or $200/month unlimited)
Total Cost of Ownership (50 Users, Annual)(USD)
$3,300 (50 × $5.50 × 12)
$2,400 (workspace plan $200 × 12)
Monthly Cost(USD)
Free / $8-15 per user
—
Monthly Cost (Individual)(USD)
$10
—
Starting Price (Paid Tier)(USD per user per month)
$10
—
Business Tier Price(USD per user per month)
$20
—
Guest Account Cost(USD per month)
$0 - Free
—
Monthly Cost Per User(USD)
$8/month (Team tier)
—
Cost Difference(percent)
30% cheaper
—
Pro Plan Cost(USD/month per user/base)
$18 per user
—
Starting Price(USD/month)
Free
—
Free Plan Availability
Unlimited blocks and pages
—
Starting Paid Price (Monthly)(USD)
$8
—
Monthly Cost (Individual Premium)(USD)
Free (or $10/month for AI)
—
One-Time / Lifetime Cost(USD)
$0 (free tier exists)
—
Monthly Team Subscription (5 users)(USD)
$100-160/month
—
Basic Plan Cost(USD/month)
Free (Plus $10/user)
—
Price (personal)
Free (10 guests)
—
Price (sync)
Included
—
Price (team)
Plus $10/user/mo
—
Pro Plan Cost Per User(USD/month)
$10
—
Monthly Subscription Cost (Personal)(USD)
$10 (Unlimited plan)
—
Free Plan Monthly Note Limit(notes)
Unlimited
—
Base Monthly Cost(USD)
$0 (free tier) / $10 (Plus)
—
Monthly Subscription Cost (Personal Plan)(USD)
$10
—
Cost for 10-Person Team(USD/month)
$100
—
Free Tier Availability
Yes - unlimited pages and sharing
—
Monthly Cost (20-Person Team)(USD)
$200-500
—
Annual Subscription Cost(USD)
$120/year (Plus plan)
—
Paid Plan Entry Price(USD per user/month)
$8
—
Monthly Cost (Single User Base Plan)(USD)
$10 (Plus plan)
—
Annual Cost (Plus Plan + AI)(USD)
$120 per year (Plus plan, no AI)
—
Paid Plan Starting Price(USD/month)
$10 (Plus plan)
—
Team Plan Cost Per User(USD/month)
$10 (unlimited access)
—
Pro Plan Monthly Cost(USD/user/month)
$10/user/month
—
Starting Monthly Cost per User(USD)
$10 (or Free)
—
Starting Cost (Monthly)(USD)
Free
—
Team Plan Cost Per User/Month(USD)
$12 (Notion Team plan)
—
Base Price (Annual, per user)(USD)
$0 (personal), $120/year (Pro single-user)
—
Monthly Subscription Cost (Pro/Premium)(USD)
$10
—
Monthly Pro Plan Cost(USD)
$10
—
Pricing (Per User/Month)(USD)
$10 (Pro plan)
—
Cost Per User (Monthly)(USD)
$8
—
Base Monthly Price Per User(USD)
$14 (Pro plan, annual)
—
Premium Plan Monthly Cost Per User(USD)
$32 (Team plan, annual)
—
Free Plan Cost(USD/month)
$0
—
Monthly Premium Cost(USD)
$10.00 (or free)
—
Starting Monthly Cost (Team of 5)(USD)
$120/month (Pro plan, capped usage)
—
Cost for Team of 20(USD)
$120/month (unlimited members, Pro)
—
Monthly Cost (Small Team - 10 Users)(USD)
$150/month (15 members × $10)
—
Monthly Cost (Growing Team - 50 Users)(USD)
$500/month (50 members × $10)
—
Base Monthly Cost Per User (Annual Billing)(USD)
$10.00 (Team plan)
—
Base Plan Monthly Cost Per User(USD)
$10
—
Monthly Cost (Pro Plan)(USD)
$10 (Personal Pro with AI)
—
Monthly Cost (Personal)(USD)
$10 (Plus plan, free tier available with limits)
—
Annual Cost (Personal, 5-year)(USD)
$120/year ($600 over 5 years)
—
Monthly Cost (Per User)(USD)
$0-$20 base
—
Free Tier Offered
Yes - unlimited notes with basic features
—
Monthly Cost (Single User, Basic Plan)(USD)
Free
—
Annual Cost (Single User, Basic Plan)(USD)
Free
—
Monthly Cost Per User (Team Plan, Annual Billing)(USD)
$10
—
Paid Plan Cost (Per Seat/Month)(USD)
$8
—
Premium Monthly Cost(USD)
$10.00
—
Monthly Cost (Single User, Base)(USD)
$0 (Free tier)
—
Monthly Cost (Standard Plan)(USD)
$8-10/user/month (Pro plan for teams)
—
Base Price (Monthly, Per User)(USD)
$10 (Team Plan, unlimited users)
—
Free Plan Limitations(text)
Unlimited users, full feature access
—
Sync Across Devices(USD/year)
Included in plan
—
Customization Flexibility(percentage)
5/10 (structured)
Very High (fully customizable databases and properties)
Enterprise Governance(1-10 scale)
9/10 (advanced)
5/10 (limited)
Jira Integration(1-10 scale)
10/10 (native)
6/10 (basic)
Approval Workflows
9/10 (advanced)
4/10 (minimal)
Integrations(count)
150+ native integrations
—
Show 101 more attributes
Permission Control Depth(levels)
3 levels (space, page, content)
—
AI Search Capability
Add-on (paid extra)
—
Built-in Templates(count)
200+
20+ workspace templates
Native Spreadsheet Capability
No, requires integrations
—
Automation Capabilities(integrations)
Limited automation rules
Database automations, API integrations, Zapier/Make support
Native Database/Table Support(capability level)
Macro-based (added 2023)
—
Third-Party Integrations Available(count)
600+ via Marketplace + native
800+ Zapier integrations
Page Hierarchy Depth(nesting levels)
Unlimited (tree structure)
—
Built-in Task Scheduling
Customizable approach
—
Native AI Features
Yes (built-in AI assistant)
—
Automation Sophistication(1-10 scale)
5/10 (basic automations only)
—
Mobile App Capability
Limited task/project features
—
Customization Level
9/10 - Highly customizable
—
Document Management Capability(Feature Strength 1-10)
9/10 - Native docs & databases
—
Task Dependency Management
Basic (manual linking only)
—
Relational Database Accessibility
Excellent for non-technical users - intuitive linked properties
—
Native Automation Features(count)
Basic (via integrations only)
—
Native Tools/Integrations(count)
100+ templates and integrations
—
Database Relations Support
Full relational database support
—
Offline Functionality
Limited offline capabilities
—
Number of View Types(views)
Table, Board, Timeline, Calendar, Gallery, List
—
Recurrence Pattern Options(count)
5 basic options
—
Offline Task Access
Limited offline; web-first platform
—
Enterprise Plan Features(qualitative)
SSO, AI features, advanced permissions, audit logs
—
Native Gantt Chart Support
Yes, basic timeline view only
—
Mobile App
Yes
—
Native Database Capabilities
Full relational databases with 10+ view types
—
Web Clipper Capture Options(count)
3 (full page, bookmark, simple)
—
Native Database Support
Yes - relations, filters, sorts, multiple views
—
Web Clipper Quality Rating(out of 10)
5
—
Offline Functionality(percent)
40% (cached pages only)
—
Automation Workflows (Native)(sophistication level)
Basic (simple triggers and actions)
—
Native Database Relations
Yes (native relations, rollups, and rollup filters)
—
Number of View Types(count)
6 (Table, Calendar, Timeline, Gallery, Board, List)
—
Number of Native Integrations(integrations)
1,500+ (Zapier, Slack, webhooks, and native integrations)
—
Database Field Types Available(count)
50+
—
Built-in Communication Channels(types)
Comments, mentions, reminders only
—
Database Support
Advanced relational databases with filtering and sorting
—
Offline Access Quality
Partial offline (web requires internet, mobile has limited offline mode)
—
API Availability for Integrations
Robust public API with extensive integration ecosystem
—
Native Email Included
No
—
Maximum Document Revision History(days)
Unlimited (Plus plan)
—
Database Relation Types Supported(types)
1-to-1, Many-to-1, Many-to-Many
—
Available View Types(count)
12+ (Table, Board, Calendar, Timeline, Gallery, etc.)
—
Native Integration Count(integrations)
50+
—
Maximum File Export Formats(formats)
8+ (PDF, HTML, Markdown, CSV, etc.)
—
AI Writing Features Available
None
—
Native Email Functionality(yes/no)
No (third-party integrations only)
—
Built-in AI Features
Notion AI included in Pro/Team plans
—
Database Capabilities
Full relational databases with filters, sorts, relations
—
Pre-Built Templates(count)
2000+ community templates
—
Integrated Features Count(features)
50+ integrated features
—
Database View Types Supported(count)
5+ (Table, Gallery, Kanban, Calendar, Timeline)
—
Pre-Built Templates Available(count)
1000+ templates
—
Maximum Document Pages (Free Tier)(pages)
Unlimited
—
Number of Formulas Available(formulas)
50+ (SUM, IF, COUNT, ROLLUP, etc.)
—
Native Data Visualization (charts, pivots)
No; requires third-party tools or manual workarounds
—
Free Plan Task Limit(tasks)
Unlimited
—
Native Integrations Available(integrations)
50+
—
Database Relationship Support(capability)
Full relational with rollups, formulas, aggregations
—
Recurring Task Automation Patterns(patterns)
Limited (formula-based)
—
Collaborative Document Editing(capability)
Yes, real-time collaboration
—
Formula Language Functions(count)
45 functions
—
Free Plan Database Rows Limit(rows)
Unlimited
—
Free Tier Board/Database Limit(count)
Up to 10 databases/pages
—
Native View Types(count)
6 views (table, kanban, calendar, timeline, gallery, list)
—
Mobile App Functionality(percentage)
View-only for complex databases; limited editing
—
Built-in Document Editor(support level)
Yes - rich-text with synced blocks and templates
—
Native Email Integration(boolean)
No native email; third-party only
—
Native Mobile Apps
iOS + Android official apps
—
Database Customization Capability(flexibility score)
Unlimited custom fields, relations, formulas, rollups, and linked databases
—
OCR Text Recognition Accuracy(percent)
75%
—
Built-in Automation Recipes(count)
0 native (requires third-party integration)
—
Document Editing Capabilities
Full rich-text editor with embeds
—
Relational Database Support
Advanced, with rollups and filters
—
Native Time Tracking
No (requires integration)
—
View Types Available(count)
8+ views (Table, Board, Timeline, Calendar, Gallery, Kanban, Database)
—
Free Plan Storage(GB)
10 GB
—
Automated Workflows Available(count)
30+ automation options
—
Database Relation Types(count)
10+ types (includes relations, rollups, formulas, templates)
—
Built-In Communication Features(count)
1 (comments only)
—
Database Customization Options(count)
8 (relational, formulas, rollups, filters, sorts, synced blocks, templates)
—
Native Document Editing(capability)
Full rich-text editor with synced blocks
—
Database Relationships Depth(levels)
Linked databases with basic relations
—
View Types Supported(count)
3 (Table, Board, Gallery)
—
Database Querying & Relations
Advanced with filtering, sorting, and relations
—
Database Relations Support
Full (one-to-many, many-to-many, rollups, formulas)
—
AI Features Available(count)
0 without AI add-on
—
Email Inbox Included
No (third-party integration only)
—
Database Customization Level
Full relational databases with custom properties
—
Offline Document Editing
Limited to cached data only
—
Database View Types Available(count)
10+ (Table, Kanban, Gallery, Timeline, Calendar, Board, etc.)
—
Database Relations & Rollups
Full relational DB support with rollups
—
Export Formats Supported(formats)
CSV, JSON, Markdown, HTML, PDF
—
OCR Accuracy on Handwritten Text(percentage)
N/A (no native OCR)
—
Mobile Offline Access
Mobile requires internet
—
Relational Database Capabilities
Advanced with filters, sorts, rollups
—
Gantt Chart Quality(Feature Completeness %)
45% - Limited timeline view, workarounds needed
—
Database Relational Capabilities(Feature Completeness %)
95% - Multi-level relations, rollups, filters
—
Automation Complexity(Integration Count)
Native + Zapier/Make support + 1000+ integrations
—
Free Database Storage Capacity(items)
1000 blocks per free account
—
Native Spreadsheet/Table Capabilities(feature completeness)
Limited (no native support)
—
Canvas Type
Linear page-based structure
—
Offline Mode
Full offline capability with sync
—
Built-in Task Management(features)
No (requires Jira)
—
Database Relation Support(levels)
Full (relational databases, rollups, formulas)
—
Core Strength
Flexible block-based editor with databases
—
Primary Use Case Match(qualitative)
All-in-one workspace & documentation
—
Native Offline Mode
Limited (requires extension)
—
Show 5 more attributes
Offline Editing Capability
Read-only mode offline
—
Offline Note Access
Limited offline; requires internet for most features
—
Maximum Note Capacity(notes)
Unlimited blocks (tested with 1M+ blocks)
—
API Access for Integrations(integrations)
80+ native integrations + Zapier support
—
Customizable Database Fields(types)
40+ field types including relations and rollups
—
Enterprise Compliance Certifications(count)
SOC 2, ISO 27001, HIPAA, GDPR
—
Enterprise Compliance Features
Standard (SOC2, GDPR)
—
Permission Granularity Levels(levels)
4 levels (page, space, column, project)
—
Enterprise-Grade Permissions
Limited (basic role options, no granular permissions)
—
Real-time Collaborative Editing
Supported
—
Active Whiteboard Support(concurrent boards)
10+ (Standard plan 2026)
—
Team Collaboration Features(features)
Real-time co-editing, permissions, comments, activity tracking
—
Team Collaboration Features
Comments, mentions, real-time editing, threads
—
Real-Time Collaboration
Unlimited
—
Show 15 more attributes
Real-time Edit Sync Latency(milliseconds)
500-1500ms
—
Real-Time Team Collaboration(feature)
Full real-time collaboration with comments and permissions
—
Maximum Concurrent Collaborators(users)
Unlimited (team plan dependent)
—
Real-time Collaborative Editors(users)
Unlimited (paid plans)
—
Real-time Simultaneous Collaborators (unlimited tier)(users)
Limited by workspace plan (typically 10-50 concurrent editors)
—
Maximum Simultaneous Editors(users)
10+ (stable with minor lag)
—
Concurrent Users (Base/Workspace)(users)
50+ simultaneous
—
Real-Time Collaboration Limit(concurrent users)
Unlimited simultaneous editors
—
Maximum Team Members(users)
Unlimited
—
Maximum Workspace Users(users)
Unlimited
—
Real-Time Collaboration Users(concurrent users)
Up to 100+ simultaneous editors per workspace
—
Maximum Real-Time Collaborators(users)
50
—
Real-time Collaborators (Limit)(participants)
Unlimited (async-optimized)
—
Maximum Users Per Workspace(users)
Unlimited (Business plan)
—
Native Real-Time Collaboration(boolean)
Yes (live cursors, comments)
—
Git Integration Level(null)
Plugin-based (limited)
—
API Rate Limit (Requests/Minute)(requests)
Unlimited for Cloud, varies for Server
3 requests/second (180/min)
Content Preview Capability(null)
Standard inline preview
—
AI Assistance Level(null)
Basic content suggestions
—
AI Agent Connectivity (MCP Support)
Built-in AI assistant with limited agent connections
—
AI Assistant Add-on Cost(USD/month)
$10.00 (Notion AI)
—
AI Writing Requests Per Month(requests)
0
—
AI Tone Presets(presets)
0 tones
—
Atlassian Ecosystem Integration(integrations)
20+ (Jira, Bitbucket, Confluence Cloud)
—
Available Integrations/Packs(count)
1000+ add-ons
—
Jira Integration Quality(rating)
Native, two-way sync
Third-party only (Zapier)
Slack Integration
Available
—
Native Two-Way Sync Integrations
Limited native two-way sync capability
—
Show 3 more attributes
Third-party Integrations(count)
100+
—
Third-Party Integrations (Zapier)(available integrations)
1,500+
—
Third-Party App Integrations(integrations)
1000+ community templates + Zapier/Make
—
Learning Curve (1-5 scale, lower is better)(difficulty level)
4 (steep, complex UI)
—
Onboarding Time for Teams(weeks)
4-6 weeks
—
Ease of Use Rating(1-5 scale)
75%
—
Learning Curve (Ease Score)(1-10 scale)
5/10 (steep)
—
Learning Curve Difficulty
8/10 - Steep learning curve
—
Show 18 more attributes
User Interface Onboarding Difficulty
Steep learning curve with flexible drag-and-drop
—
Setup Time (Days)(days)
3-7 days depending on customization
—
Learning Curve (Typical Onboarding)(hours)
8-12 hours
—
Setup Time for New Users(minutes)
60+ (steep learning curve)
—
Typical Setup Time for New Users(minutes)
30-60 minutes to understand core features
—
Average User Onboarding Time(hours)
6+ (complex feature set requires training)
—
Learning Curve (Time to Proficiency)(days)
7-14 days to use advanced features
—
Time to First Diagram(minutes)
10-15 minutes
—
Average Time to Productivity(weeks)
1-2 weeks
—
Time to Proficiency(hours)
4-8 hours
—
Setup Time to Proficiency(hours)
8-15 hours for competent database design
—
Onboarding Time to Productivity(minutes)
120-240 minutes (requires template setup)
—
Learning Curve Duration(weeks)
5-7 days
—
Keyboard Shortcut Coverage(% of common actions)
45%
—
Typical Learning Time(hours)
30 hours for proficiency
—
Learning Time to Proficiency(hours)
10-14 days for average user
—
User Onboarding Time (Average)(hours)
2-4 hours to start productive work
—
Time to Setup & Proficiency(hours)
5-10 hours for team mastery
—
Primary Function
Documentation & Knowledge Management
—
Agile Board Support
Not native (requires Jira integration)
—
Native Timeline/Gantt Charts(availability)
No (requires manual setup with databases)
—
Workload & Capacity Management(capability level)
Not available (must track manually)
—
Gantt Chart / Timeline Capabilities
Timeline view available; no dependency or critical path analysis
—
Resource Capacity Planning
Manual tracking only; no native capacity features
—
Show 2 more attributes
Portfolio-Level Visibility
Limited cross-database visibility
—
Native Project Timeline/Gantt(quality score)
Basic calendar view (limited critical path analysis)
—
Sprint Planning Capabilities
None
—
Documentation & Wiki Features
Comprehensive with flexible page layouts and macros
—
Knowledge Base Search
Advanced full-text search across all documentation
—
Mobile App Macro Support
Improved inline macro rendering in 2026 update
—
Mobile App Offline Access(boolean)
Full offline mode
—
Mobile App Offline Sync
Sync requires active internet connection
—
Mobile App Feature Parity (%)(percent)
40% of desktop features
—
Native Mobile App Quality(feature parity %)
60% feature parity, web-responsive only
—
Minimum Recommended Team Size(users)
Any size (1+)
—
Maximum Users Supported(Unlimited)
Unlimited
—
Maximum Team Size(users)
Unlimited
—
Team Size Sweet Spot(members)
2-50 users (flexible scale)
—
Maximum Team Size (Free/Trial)(users)
10 (free plan with guests)
—
Show 4 more attributes
Maximum Rows per Sheet (recommended)(rows)
10,000 (performance degrades noticeably after 5,000)
—
Maximum Team Size Per Plan(users)
Unlimited (per subscription)
—
Max Database Items Before Performance Degradation(items)
5,000
—
Maximum Concurrent Users Per Board/Workspace(users)
Unlimited
—
Ecosystem Integration
Seamless bidirectional linking with Jira and Atlassian tools
—
Native Office Integration
Limited (via plugins)
—
Slack Integration Depth(null)
Bidirectional with app
—
API Access(capability)
Views API, Markdown support, automatic retries (2026)
—
Native API Availability
REST API and official SDK
—
Show 5 more attributes
Microsoft 365 Integration Depth(integration level)
0 (no native integration)
—
API Rate Limit(calls/minute)
3
—
Native GitHub Integration
No (Zapier workaround only)
—
API Endpoints(count)
100+ REST API endpoints
—
API & Export Options(format count)
Notion API + CSV/Markdown exports
—
Storage Included(GB)
250GB base
—
Maximum Storage (Premium)(GB)
Unlimited
—
Free Plan Storage Limit(GB)
Unlimited workspace content; 5GB file attachments
—
Paid Plan Storage Limit(GB per month)
Unlimited
—
Paid Plan Storage (Minimum)(GB)
Unlimited (Plus plan)
—
Show 7 more attributes
Cloud Storage Included(GB)
Unlimited in Team plan
—
Free Plan Storage Capacity(GB)
Unlimited blocks + 10 GB files
—
Free Storage Capacity(GB)
Unlimited
—
Maximum File Size (Upload)(GB)
20 MB per file
—
Storage Allocation (Individual Plan)(GB)
Unlimited blocks (varies by content type)
—
Free Plan Monthly Storage Limit(GB)
Unlimited blocks
—
Premium Plan Monthly Storage(GB)
Unlimited
—
Marketplace Apps/Extensions(Count)
1000+
—
Plugin Ecosystem Size(available plugins)
400+ (official integrations)
—
Plugin Ecosystem(count)
Limited (limited API)
—
AI integration
Notion AI (bundled in Business/Enterprise; trial on Free/Plus)
—
Third-party Integration Options(integrations)
500+ via Zapier, native integrations, and API
—
Show 2 more attributes
Available Plugins/Extensions(count)
200+ (primarily cosmetic and integration)
—
Integration Ecosystem(available integrations)
100+ integrations + native API
—
Implementation Time (Typical)(Weeks)
2-4
—
Implementation Timeline(weeks)
4-8 weeks for enterprise
—
Implementation Time to Live(days)
14-21 days
—
User Adoption Rate(Percentage)
65-75%
—
Mobile App Quality
8 (iOS/Android, full sync)
—
Time to First Use(minutes)
30-120 minutes
—
User Adoption Rate (4 weeks)(%)
45%
—
Time to Set Up Basic Task System(minutes)
120-240
—
Show 1 more attribute
Estimated Learning Time to Proficiency(hours)
8-12 hours
—
Native Integrations(count)
1,000+ (Atlassian Marketplace)
100+
Maximum File Upload Size(GB)
250 MB per file (Cloud)
—
Maximum File Size (Free Tier)(MB)
~1000 blocks per page (soft limit)
—
API Complexity Rating(endpoints (core))
150+ REST endpoints
—
Mobile App Support
iOS and Android native
—
Template Library Size(templates)
200+
1,000+
Document Editing Capabilities(features)
Full editor (formatting, blocks, collaboration)
—
Deployment Options
Cloud, Server, and Data Center
—
Customization Score(1-10 scale)
9/10 (blocks, databases, relations)
—
Self-Hosting Available
Yes (Data Center, Server)
No (Cloud-only)
Database Relational Features(text)
Basic (limited relations, no rollups)
Advanced (rollups, lookups, formulas)
Page Load Time (Average)(seconds)
2.1s (typical page with macros)
1.4s (typical page/database view)
Task Entry Speed(seconds)
5-8 seconds
—
Page Load Time(seconds)
2-3 seconds
—
Page Load Speed(milliseconds)
Moderate (2-3 seconds with complex databases)
—
Max Database Size (Recommended)(records)
50,000
—
Show 13 more attributes
Formula Calculation Speed (10K cells)(seconds)
8-12 seconds
—
Real-time Sync Latency(milliseconds)
200-500ms
—
Database Row Performance Threshold(rows)
10,000 rows (performance degrades)
—
Real-Time Collaboration Latency(milliseconds)
200-500ms
—
Average Page Load Time(milliseconds)
~1000ms
—
Real-time Collaboration Sync Speed(milliseconds)
1-2 seconds (1000-2000ms)
—
Maximum Database Size(items supported)
Optimized up to 10,000 items per view
—
Web Clipper Save Time(seconds)
5-7 seconds
—
Application Load Time(milliseconds)
2000-4000ms (dependent on internet)
—
Search Speed (10,000 notes)(milliseconds)
1000-2000ms
—
AI Writing Speed(seconds)
Manual creation (no AI)
—
Maximum Database Size (recommended)(records)
1,000+ records with noticeable performance impact
—
App Launch Time(milliseconds)
2000-4000ms (dependent on connection)
—
Marketplace Extensions/Integrations(count)
1000+ apps (Atlassian Marketplace)
300+ integrations via Zapier/native
Integration Partners(count)
600+ via Zapier
—
Available Integrations(integrations)
1000+ through Zapier and native
—
Available Integrations(count)
500+
—
Public Template Gallery Size(templates)
800+ official templates
—
Show 1 more attribute
Integrations Available(native integrations)
150+ integrations via Zapier, Make, and native connectors
—
Jira Integration Depth(text)
Deep bi-directional sync
—
HIPAA Compliance
Certified
—
SOC 2 Type II Certified
Yes, certified
—
Permission Hierarchy Depth(levels)
5 levels (Space, Page, Block-level controls)
3 levels (Workspace, Page, Database controls)
Storage Location
Notion's cloud servers
—
Active Users(millions)
30M+
—
User Satisfaction - Value for Money(% positive reviews)
68%
—
Best for Task Execution
Moderate support
—
Knowledge Management & Documentation
Excellent
—
Offline Capability(functionality)
Limited (~30%)
—
Offline Access
Limited (requires sync after reconnect)
—
Offline Desktop Editing(yes/no)
No (web-based only)
—
Mobile App Editing Capability(text)
Excellent; optimized for mobile-first reading and editing
—
Free Tier Available
Yes (unlimited pages, limited blocks)
—
Data Ownership(text)
Cloud-hosted (Notion controls servers)
—
Uptime Guarantee(percent)
High availability (no published SLA)
—
Uptime SLA(percent)
99.9%
—
Setup Time (Average)(minutes)
7-14 days (custom setup required)
—
User Adoption Time (Typical)(hours)
5-10 hours for proficiency
—
Setup Time for New Team(hours)
2-8 hours
—
Setup Time (Minutes)(minutes)
30-60 minutes to configure workspace
—
Managed Templates Max Instances(templates)
Not available
—
Documentation Features(capability scope)
Comprehensive (wiki, docs, databases, linked records)
—
Product Manager Database Use Case Fit
Exceptional - optimized for feature roadmaps and linked data
—
Starting Price(USD)
$10 per user
—
Free Tier Pricing(USD/month)
$0 (limited to 1M blocks/month)
—
API Rate Limit(requests per second)
Limited tier system
—
API Availability(text)
Public API with Zapier/webhook support
—
User Base (2026)(millions)
10+ million
—
Field Types Available(count)
70+
—
Database Property Types(types)
65+
—
User Rating(stars out of 5)
9.2/10
—
Collaboration Capacity(collaborators)
Unlimited with role-based permissions
—
Target User Type
Teams, project managers, content creators
—
Active Users (Millions)(millions)
35+ million
—
User Base Size(millions)
100+ million across all sectors
—
Monthly Active Users (Millions)(millions)
10+ million
—
Global User Base(customers)
100+ million
—
Bidirectional Linking Quality(link intelligence level)
Basic linked mentions; manual linking required
—
Mobile App Quality
Native iOS/Android, good but slower
—
Setup Time (minutes to usable state)(minutes)
30-60 (database learning curve)
—
Free Trial Length(days)
Unlimited free tier available
—
Estimated Time to Master Basics(hours)
4-6 hours
—
Data Export / Portability(format support)
PDF/CSV (some lock-in)
—
Active User Base (approximate)(millions)
10+ million active users
—
Template Gallery Size(templates)
50,000+ community templates
—
Registered User Base(millions)
75+ million registered users (as of 2024)
—
Free Tier Task Limit(tasks)
Unlimited
—
API Rate Limit (Enterprise)(requests per second)
3 requests per second (~180/min)
—
Built-in Automation Rules
Limited (manual + integrations)
—
Automation Rules Available(count)
12 basic automation triggers
—
Automation/Rules Engine(actions supported)
Basic - templates and button automations, limited conditional logic
—
Automation Action Types Available(count)
8 (basic actions only)
—
Zapier Integration Connections(integrations)
~1000+ via Zapier + REST API
—
Architecture
Cloud-based SaaS
—
Note format
Proprietary blocks
—
Data Portability(score out of 10)
CSV / Markdown export
—
Open-Source
No
—
Collaboration
Yes — real-time
—
Sync
Cloud (built-in)
—
Outliner / block linking
Limited
—
Bidirectional links
Yes (basic)
—
Graph / network view
No
—
Database / table view
Yes — powerful
—
Templates
Yes
—
Show 2 more attributes
Kanban / tasks
Yes (basic)
—
Spaced repetition
No
—
Free Tier Monthly Recording/Creation Limit(minutes or unlimited)
Unlimited pages
—
Maximum Free Storage(GB or unlimited)
Unlimited
—
Team Plan Minimum Cost(USD/month)
$100 (10 users @ $10)
—
Monthly Subscription Cost(USD)
$10/month (Plus) or $20/month (Business)
—
AI Features Included
AI-powered search, Q&A, writing assistance (add-on)
—
Primary Use Case Strength(category)
Centralized knowledge/PM workspace
—
AI Writing & Analysis Capability(Feature Rating)
Basic (AI blocks limited to Pro/Team plans)
—
Auto-Summarize Database Content
No
—
Email Draft Generation
No
—
Customizable Templates Available(Template Count)
1000+ community and official templates
—
Custom Database Relations
Full support with many-to-many relations and rollups
—
Community Plugins Available(plugins)
~50 official integrations
—
User Base Size(millions)
10+ million active users
—
Setup Time for New User(minutes)
30 minutes (learning curve for full features)
—
Number of Supported Platforms(platforms)
6 platforms (Web, Windows, Mac, iOS, Android, Linux)
—
Data Export Format
Proprietary Notion format (limited standard export)
—
FedRAMP Authorization Level
Not FedRAMP authorized
—
HIPAA Compliance Certified
No
—
Free Plan Editable Boards/Pages(count)
Unlimited pages
—
Free Plan Capacity(projects/pages)
Unlimited pages
—
Startup Cost (First Year, Single User)(USD)
$0 (Pro: $120/year)
—
Free Tier Storage(million vectors)
Unlimited
—
Storage Limit (free tier)(GB)
5 GB (Notion personal, expandable)
—
Maximum Database Rows (optimal performance)(rows)
10,000 rows before noticeable slowdown
—
Free Plan Record Limit(records/blocks)
Unlimited pages (feature-limited)
—
Free Tier Storage Capacity(GB)
5-10 MB per block
—
Global Active Users(millions)
10+ million
—
Native Integrations Count(integrations)
500+ via Zapier, 50+ native
—
Pro Plan Cost(USD/month)
$10 (billed annually)
—
Available Templates(count)
~10,000+ templates
—
Gantt Chart Support
Not native - timeline view available via database relations
—
Resource/Workload Management
Manual tracking via database properties
—
Typical Setup Time (Small Team)(hours)
8-20 hours
—
Languages Supported(count)
20+ interface languages
—
Time Saved on Content Creation(percent)
0% (no AI acceleration)
—
Average Time Savings Per 1000 Words(minutes)
0 mins
—
Platform Support(platforms)
6 platforms (Web, macOS, Windows, iOS, Android, Linux via web)
—
Markdown Native Support
Markdown support with limited native formatting
—
Database View Types(view types)
8 view types (table, gallery, kanban, calendar, timeline, list, board, scatter)
—
Free Tier Editable Boards/Pages(count)
Unlimited pages
—
Community Templates Available(templates)
10,000+
—
Built-in Team Communication
No - requires Slack, Discord, or Email integration
—
Mobile App Rating (iOS App Store)(stars out of 5)
4.5 stars (64,000+ reviews)
—
Pros & Cons
10 pros·6 cons across both
N
Confluence
+5-3
Pros
- Granular page-level and space-level permission controls with 5+ permission tiers
- Full page version history with one-click restore to any previous version
- Native integration with Jira for linked documentation in development workflows
- Advanced security features including SAML, SCIM, and data residency compliance
- Dedicated enterprise support with SLA guarantees
Cons
- Steep per-user costs ($5.50-$13.50/month) make it expensive for large teams
- Limited database and relational data capabilities compared to modern tools
- Steeper learning curve for non-wiki-native features and advanced customizations
N
Notion
+5-3
Pros
- Workspace pricing ($200/month unlimited users) provides exceptional value for 10+ person teams
- Advanced database features including relations, rollups, and formula fields for complex workflows
- Unified interface consolidates docs, databases, tasks, and CRM in single platform
- Extensive customization with templates, synced blocks, and database views
- Superior AI integration (Notion AI) for content generation and summarization
Cons
- Steep learning curve with customization flexibility often overwhelming for new users
- Block-level version history lacks page-level restore; limited rollback capabilities
- Performance can degrade with databases containing 5,000+ items on free/basic plans
Frequently Asked Questions
5 questions
Notion is typically better for startups. Its workspace-based unlimited user pricing ($200/month) remains flat as you hire, while Confluence's per-user model ($5.50-$13.50/user) becomes expensive as team size grows. A 20-person startup pays $2,400/year on Notion versus $1,320-$3,120 on Confluence, but Notion's superior database features and all-in-one approach eliminate need for additional tools.
Resources & Learn More
Curated sources to dive deeper
Where to Buy
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Wikipedia
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