Todoist is a specialized task management tool with superior automation and recurring task handling, while Notion is a versatile all-in-one workspace that combines tasks, databases, wikis, and documents in a single platform. Todoist excels at productivity workflows, while Notion offers broader organizational flexibility at the cost of steeper complexity.
Todoist vs Notion — Side-by-side comparison on A Versus B
Choose Todoist if you prioritize task management efficiency, need robust automation, or want the quickest onboarding for a productivity tool. Choose Notion if you need a unified workspace to manage tasks alongside documentation, databases, wikis, and team knowledge—and have time to invest in setup.
Purpose-built task management and productivity app with powerful automation.
All-in-one workspace platform combining notes, databases, wikis, and project management
Structured comparison data for Todoist vs Notion with 416 attributes.
Starting Monthly Price (Per User/Workspace)
iOS & Android App Quality Rating (App Store/Google Play)
Free Tier Monthly Recording/Creation Limit
Monthly Subscription Cost (Personal Plan)
Maximum Database Rows (optimal performance)
Real-time Simultaneous Collaborators (unlimited tier)
Native Data Visualization (charts, pivots)
Max Database Items Before Performance Degradation
Starting Price per User/Month (Annual Billing)
Base Monthly Cost Per User (Annual Billing)
Todoist vs Notion — Attribute Category Vocabulary
Taxonomy of attribute categories used to classify comparison data for Todoist vs Notion.
Which is better for simple daily task management?
Todoist is significantly better for simple task management. It has a 15-30 minute setup time, natural language parsing for quick task creation, and built-in recurring task patterns. Notion requires 2-4 hours to set up even basic task workflows, making it overkill for straightforward to-do lists.
Can I use Notion as a replacement for Todoist?
Notion can function as a task manager, but it lacks Todoist's automation features and natural language parsing. Notion excels when you need tasks integrated with databases, wikis, and documents. For pure task management speed and automation, Todoist remains superior. Many power users use both: Todoist for tasks, Notion for documentation.
Both have strong mobile apps. Todoist's mobile experience is slightly faster and more intuitive for quick task entry. Notion's mobile app offers full offline access with automatic sync, while Todoist has limited offline functionality. Choose Notion if offline access is critical; choose Todoist for speed.
Both support 50+ native integrations. Todoist integrates slightly more smoothly with productivity tools (Slack, Google Calendar, Microsoft Teams). Notion integrates better with databases and business intelligence tools. Both support Zapier for 1000+ additional integrations, so integration capability is roughly equal.
Todoist is cheaper: $4/user/month for Pro. Notion costs $10/month for individuals and $15-20/month for team plans. Todoist's pricing scales linearly per user, while Notion charges per workspace. For a 5-person team, Todoist would cost $20/month vs. Notion's $50-100/month (depending on tier and customization needs).