Google Sheets is a dedicated spreadsheet tool optimized for data analysis and calculations with real-time collaboration, while Notion is an all-in-one workspace combining databases, documents, wikis, and task management in one platform. Google Sheets excels at numerical work; Notion excels at organization and knowledge management.
Google Sheets vs Notion — Side-by-side comparison on A Versus B
Choose Google Sheets if you need powerful data analysis, financial modeling, or numerical calculations with straightforward real-time collaboration among unlimited users. Choose Notion if you need a centralized knowledge base, database management, project organization, and custom workflows across documents, tasks, and structured data—and are willing to invest time in setup.
Cloud-based spreadsheet application for data analysis, calculations, and collaborative numerical work.
All-in-one workspace platform combining notes, databases, wikis, and project management
Google Sheets vs Notion — Comparison Data
Structured comparison data for Google Sheets vs Notion with 386 attributes.
Maximum Database Rows (optimal performance)
Real-time Simultaneous Collaborators (unlimited tier)
Native Data Visualization (charts, pivots)
Free Tier Monthly Recording/Creation Limit
Monthly Subscription Cost (Personal Plan)
Max Database Items Before Performance Degradation
Starting Price per User/Month (Annual Billing)
Base Monthly Cost Per User (Annual Billing)
Google Sheets vs Notion — Attribute Category Vocabulary
Taxonomy of attribute categories used to classify comparison data for Google Sheets vs Notion.
Can I use Notion instead of Google Sheets for financial tracking?
Partially. Notion can track expenses and budgets with basic math (SUM, IF), but lacks the 2,000+ formulas Google Sheets offers (VLOOKUP, INDEX-MATCH, QUERY). For complex financial modeling, multi-sheet calculations, or pivot tables, Google Sheets is mandatory. Notion is suitable for simple expense logs or invoice tracking only.
How many people can edit a Google Sheet or Notion doc simultaneously?
Google Sheets supports unlimited simultaneous real-time editors with no performance impact. Notion's limit depends on workspace plan: Personal ($0) allows 1 user, Pro ($120/year) allows unlimited users but with variable real-time sync depending on database size. Google Sheets is superior for large team collaboration.
Notion is better for holistic project management because it combines task tracking, timelines, kanban boards, documentation, and databases in one platform. Google Sheets works for basic timeline tracking and metric dashboards but requires external tools for task assignment and status management. Use Notion if you need unified project organization; use Sheets if you only need metric tracking.
Can I migrate my Google Sheets data to Notion?
Yes, but manually. Download a Google Sheet as CSV and import to Notion's database. However, formulas do not migrate—you must recreate rollups or relations in Notion's database format. One-way migration is feasible; bidirectional sync requires Zapier or custom APIs. Plan for 30-60 minutes per complex sheet.
Which tool integrates better with other apps?
Notion edges ahead with 1,000+ integrations via Zapier, native API, and embed capabilities for custom workflows. Google Sheets has 500+ integrations but excels in Google Workspace ecosystems (Gmail, Calendar, Forms). For standalone use, Notion offers more flexibility; for Google Workspace users, Sheets integrates more seamlessly.