Calendly is a specialized scheduling tool focused solely on appointment booking and calendar management, while HubSpot is a comprehensive CRM platform that includes scheduling as one of many features within a broader sales, marketing, and customer service ecosystem. Calendly excels at scheduling simplicity and affordability, while HubSpot provides deeper integration with sales workflows and customer data.
Calendly vs HubSpot — Side-by-side comparison on A Versus B
Choose Calendly if you're a freelancer, consultant, or small business owner who needs a lightweight, affordable scheduling solution that integrates with your existing tools. Choose HubSpot if you're a growing sales team or business that needs scheduling integrated with broader CRM, sales automation, and customer management capabilities—and you're willing to invest in a more complex platform.
Lightweight appointment scheduling and calendar management tool for professionals.
All-in-one CRM platform combining sales, marketing, service, and scheduling tools.
Structured comparison data for Calendly vs HubSpot with 227 attributes.
Monthly Cost (50-person team, full suite)
Starting Price (per user/month, billed annually)
Professional Tier Price (per user/month)
Contact List Size Limit (Standard Pricing)
Professional/Standard Plan Monthly Price
CRM Contact Storage Limit (Free/Entry Tier)
AI Sentiment Analysis / Social Listening
Team Members Supported (Free/Standard Tier)
Calendly vs HubSpot — Attribute Category Vocabulary
Taxonomy of attribute categories used to classify comparison data for Calendly vs HubSpot.
Can I use Calendly without a CRM, or do I need HubSpot?
Calendly works perfectly as a standalone scheduling tool and doesn't require a CRM. Most freelancers, consultants, and small service businesses use only Calendly. However, if you're running a sales operation with multiple team members and need to track leads, manage pipelines, and automate follow-ups, integrating Calendly with a CRM like HubSpot or Salesforce becomes valuable.
Is HubSpot's scheduling tool (Meetings) as good as Calendly?
HubSpot's Meetings scheduling tool is functional but less sophisticated than Calendly's. Calendly offers more customization options, intelligent scheduling logic, and a lighter user experience. HubSpot's strength is integration with CRM data—when you schedule with a contact in HubSpot, it automatically logs the meeting and updates their timeline, something Calendly doesn't do natively.
Yes. Calendly has a native HubSpot integration that syncs scheduled meetings with contacts and activities. This allows you to keep using Calendly for scheduling while leveraging HubSpot's CRM capabilities to track interactions. This is a popular choice for sales teams wanting Calendly's simplicity combined with HubSpot's customer data organization.
Which is better for a sales team of 5-10 people?
For a small sales team, it depends on priorities. If your primary need is scheduling and you already use email/CRM tools, Calendly is faster, cheaper, and easier to manage. If you need centralized lead tracking, pipeline management, and deal automation alongside scheduling, HubSpot's all-in-one approach saves time despite higher complexity and cost.
What are the hidden costs of each platform?
Calendly's paid tiers ($12-$20/month) are straightforward with no hidden fees. HubSpot's Starter tier ($50/month) includes basic features, but advanced sales automation, custom reporting, and higher contact limits push costs to $120-$3,200+/month depending on use case. Factor in implementation time and training when budgeting for HubSpot.