Todoist is a specialized task management tool with superior automation and recurring task handling, while Notion is a versatile all-in-one workspace that combines tasks, databases, wikis, and documents in a single platform. Todoist excels at productivity workflows, while Notion offers broader organizational flexibility at the cost of steeper complexity.
Todoist vs Notion — Side-by-side comparison on A Versus B
Purpose-built task management and productivity app with powerful automation.
All-in-one workspace platform combining notes, databases, wikis, and project management
Primary Purpose. Learning Curve. Recurring Task Automation. Knowledge Base & Wiki Features. Integration Ecosystem. Offline Functionality. Database & Relational Data
Choose Todoist if you prioritize task management efficiency, need robust automation, or want the quickest onboarding for a productivity tool. Choose Notion if you need a unified workspace to manage tasks alongside documentation, databases, wikis, and team knowledge—and have time to invest in setup.
Todoist: No (requires integration) | Notion: N/A
Todoist: Advanced (shared projects, comments, assignments) | Notion: N/A
Todoist: Minimal and focused | Notion: N/A
Todoist: $4/month (flat rate) | Notion: N/A
Todoist: Full AI parsing with smart scheduling | Notion: N/A
Todoist: Webhook-based (limited) | Notion: N/A
Todoist: Basic projects only | Notion: N/A
Todoist: iOS and Android native apps | Notion: N/A
Todoist: $4/month | Notion: Free (or $10/month for AI)
Todoist: 2-3 seconds | Notion: 5-8 seconds
Todoist: 0.5 seconds | Notion: 2-3 seconds
Todoist: 20+ patterns | Notion: 5 basic options
Todoist: None (task lists only) | Notion: Full relational databases with filters, sorts, relations
Todoist: 1,000+ (via IFTTT + native) | Notion: 50+
Todoist: Full offline support (mobile & web) | Notion: Limited offline; web-first platform
Todoist: 6 platforms (Web, iOS, Android, macOS, Windows, Linux) | Notion: N/A
Todoist: Unlimited teams with shared projects | Notion: N/A
Todoist: Smart Scheduler, task generation, AI summaries | Notion: AI-powered search, Q&A, writing assistance (add-on)
Todoist: Advanced (every N weeks, specific weekdays, month patterns) | Notion: N/A
Todoist: Multiple UI awards for functionality | Notion: N/A
Todoist: Cloud (Todoist servers) | Notion: N/A
Starting Monthly Price (Per User/Workspace)
iOS & Android App Quality Rating (App Store/Google Play)
Todoist: $0 (Free tier) / $4 (Pro) | Notion: N/A
Todoist: $4 Pro / $6 Business | Notion: N/A
Todoist: Premium only | Notion: Full offline mode (desktop app)
Todoist: Free tier available | Notion: N/A
Todoist: $6/month (Pro plan) | Notion: N/A
Todoist: 4.8/5 (180K reviews) | Notion: N/A
Todoist: No (requires third-party tools) | Notion: N/A
Todoist: 2 hours to productivity | Notion: N/A
Todoist: None | Notion: Full relational with rollups, formulas, aggregations
Todoist: 15+ | Notion: Limited (formula-based)
Todoist: Limited offline sync | Notion: Full offline mode
Todoist: No | Notion: Yes, real-time collaboration
Todoist: N/A | Notion: Notion's cloud servers
Todoist: N/A | Notion: Free / $8-15 per user
Todoist: N/A | Notion: Customizable approach
Todoist: N/A | Notion: Real-time co-editing, permissions, comments, activity tracking
Todoist: N/A | Notion: Full (relational databases, rollups, formulas)
Todoist: N/A | Notion: Cloud-hosted (Notion controls servers)
Todoist: N/A | Notion: Yes (built-in AI assistant)
Todoist: N/A | Notion: High availability (no published SLA)
Todoist: N/A | Notion: 9/10 (blocks, databases, relations)
Todoist: N/A | Notion: 5/10 (basic automations only)
Todoist: N/A | Notion: 2-50 users (flexible scale)
Todoist: N/A | Notion: 7-14 days (custom setup required)
Todoist: N/A | Notion: $20 (Business tier)
Todoist: N/A | Notion: $24+ (Enterprise, custom)
Todoist: N/A | Notion: Limited task/project features
Todoist: N/A | Notion: 9/10 - Highly customizable
Todoist: N/A | Notion: 8/10 - Steep learning curve
Todoist: N/A | Notion: 9/10 - Native docs & databases
Todoist: N/A | Notion: Basic (manual linking only)
Todoist: N/A | Notion: Comprehensive (wiki, docs, databases, linked records)
Todoist: N/A | Notion: No (requires manual setup with databases)
Todoist: N/A | Notion: Very High (fully customizable databases and properties)
Todoist: N/A | Notion: 10 (free plan with guests)
Todoist: N/A | Notion: Not available (must track manually)
Todoist: N/A | Notion: $8/month (Team tier)
Todoist: N/A | Notion: Excellent for non-technical users - intuitive linked properties
Todoist: N/A | Notion: Limited native two-way sync capability
Todoist: N/A | Notion: Built-in AI assistant with limited agent connections
Todoist: N/A | Notion: Steep learning curve with flexible drag-and-drop
Todoist: N/A | Notion: Exceptional - optimized for feature roadmaps and linked data
Todoist: N/A | Notion: Basic (via integrations only)
Todoist: N/A | Notion: Limited tier system
Todoist: N/A | Notion: Full editor (formatting, blocks, collaboration)
Todoist: N/A | Notion: 100+ templates and integrations
Todoist: N/A | Notion: Unlimited with role-based permissions
Todoist: N/A | Notion: Flexible block-based editor with databases
Todoist: N/A | Notion: Teams, project managers, content creators
Todoist: N/A | Notion: Views API, Markdown support, automatic retries (2026)
Todoist: N/A | Notion: Unlimited blocks and pages
Todoist: N/A | Notion: Full relational database support
Todoist: N/A | Notion: Limited offline capabilities
Todoist: N/A | Notion: Table, Board, Timeline, Calendar, Gallery, List
Todoist: N/A | Notion: REST API and official SDK
Todoist: N/A | Notion: Comments, mentions, real-time editing, threads
Todoist: N/A | Notion: $0 (free tier exists)
Todoist: N/A | Notion: Basic linked mentions; manual linking required
Todoist: N/A | Notion: 400+ (official integrations)
Todoist: N/A | Notion: 100+ million across all sectors
Todoist: N/A | Notion: Free (Plus $10/user)
Todoist: N/A | Notion: Moderate (2-3 seconds with complex databases)
Todoist: N/A | Notion: 1000+ through Zapier and native
Todoist: N/A | Notion: All-in-one workspace & documentation
Todoist: N/A | Notion: 3-7 days depending on customization
Todoist: N/A | Notion: Native iOS/Android, good but slower
Todoist: N/A | Notion: SSO, AI features, advanced permissions, audit logs
Todoist: N/A | Notion: 30-60 (database learning curve)
Todoist: N/A | Notion: 8 (iOS/Android, full sync)
Todoist: N/A | Notion: PDF/CSV (some lock-in)
Todoist: N/A | Notion: 10+ million active users
Todoist: N/A | Notion: Yes, basic timeline view only
Todoist: N/A | Notion: 3 requests per second (~180/min)
Todoist: N/A | Notion: Limited (manual + integrations)
Todoist: N/A | Notion: 50,000+ community templates
Todoist: N/A | Notion: Proprietary blocks
Todoist: N/A | Notion: CSV / Markdown export
Todoist: N/A | Notion: Limited (limited API)
Todoist: N/A | Notion: Notion AI (bundled in Business/Enterprise; trial on Free/Plus)
Free Tier Monthly Recording/Creation Limit
Todoist: N/A | Notion: Centralized knowledge/PM workspace
Todoist: N/A | Notion: $100 (10 users @ $10)
Todoist: N/A | Notion: $10 (Unlimited plan)
Todoist: N/A | Notion: Read-only offline (web); requires app for editing
Todoist: N/A | Notion: Full relational databases with 10+ view types
Todoist: N/A | Notion: 5-10 hours for proficiency
Todoist: N/A | Notion: Public API with Zapier/webhook support
Todoist: N/A | Notion: $10/month (Plus) or $20/month (Business)
Todoist: N/A | Notion: 3 (full page, bookmark, simple)
Todoist: N/A | Notion: Basic (AI blocks limited to Pro/Team plans)
Todoist: N/A | Notion: 0 (no native integration)
Todoist: N/A | Notion: 500+ via Zapier, native integrations, and API
Todoist: N/A | Notion: 1000+ community and official templates
Todoist: N/A | Notion: Limited (requires sync after reconnect)
Todoist: N/A | Notion: 30 minutes (learning curve for full features)
Monthly Subscription Cost (Personal Plan)
Todoist: N/A | Notion: Unlimited workspace content; 5GB file attachments
Todoist: N/A | Notion: Yes - relations, filters, sorts, multiple views
Todoist: N/A | Notion: 60+ (steep learning curve)
Todoist: N/A | Notion: Basic (simple triggers and actions)
Todoist: N/A | Notion: Yes - unlimited pages and sharing
Todoist: N/A | Notion: Yes (native relations, rollups, and rollup filters)
Todoist: N/A | Notion: 6 (Table, Calendar, Timeline, Gallery, Board, List)
Todoist: N/A | Notion: 10,000 (performance degrades noticeably after 5,000)
Todoist: N/A | Notion: 1,500+ (Zapier, Slack, webhooks, and native integrations)
Todoist: N/A | Notion: Comments, mentions, reminders only
Todoist: N/A | Notion: $120/year (Plus plan)
Todoist: N/A | Notion: 6 platforms (Web, Windows, Mac, iOS, Android, Linux)
Todoist: N/A | Notion: Advanced relational databases with filtering and sorting
Todoist: N/A | Notion: Full real-time collaboration with comments and permissions
Todoist: N/A | Notion: Partial offline (web requires internet, mobile has limited offline mode)
Todoist: N/A | Notion: Proprietary Notion format (limited standard export)
Todoist: N/A | Notion: 30-60 minutes to understand core features
Todoist: N/A | Notion: Robust public API with extensive integration ecosystem
Todoist: N/A | Notion: Unlimited (Plus plan)
Todoist: N/A | Notion: Not FedRAMP authorized
Todoist: N/A | Notion: $0 (limited to 1M blocks/month)
Todoist: N/A | Notion: Unlimited (team plan dependent)
Todoist: N/A | Notion: 1-to-1, Many-to-1, Many-to-Many
Todoist: N/A | Notion: 12+ (Table, Board, Calendar, Timeline, Gallery, etc.)
Todoist: N/A | Notion: 6+ (complex feature set requires training)
Todoist: N/A | Notion: 8+ (PDF, HTML, Markdown, CSV, etc.)
Todoist: N/A | Notion: Yes - unlimited blocks and databases
Todoist: N/A | Notion: 75+ million registered users (as of 2024)
Todoist: N/A | Notion: $120 per year (Plus plan, no AI)
Todoist: N/A | Notion: Unlimited in Team plan
Todoist: N/A | Notion: Unlimited (per subscription)
Todoist: N/A | Notion: No (third-party integrations only)
Todoist: N/A | Notion: No (web-based only)
Todoist: N/A | Notion: Notion AI included in Pro/Team plans
Todoist: N/A | Notion: Linear page-based structure
Todoist: N/A | Notion: Unlimited (paid plans)
Todoist: N/A | Notion: 10000+ community templates
Todoist: N/A | Notion: Full offline capability with sync
Todoist: N/A | Notion: Unlimited blocks + 10 GB files
Todoist: N/A | Notion: $10 (unlimited access)
Todoist: N/A | Notion: 50+ integrated features
Todoist: N/A | Notion: Limited (requires extension)
Todoist: N/A | Notion: $0 (Pro: $120/year)
Todoist: N/A | Notion: 20+ workspace templates
Todoist: N/A | Notion: Timeline view available; no dependency or critical path analysis
Todoist: N/A | Notion: Manual tracking only; no native capacity features
Todoist: N/A | Notion: 10,000 rows (performance degrades)
Todoist: N/A | Notion: Limited cross-database visibility
Todoist: N/A | Notion: 5-10 MB per block
Todoist: N/A | Notion: 5+ (Table, Gallery, Kanban, Calendar, Timeline)
Todoist: N/A | Notion: $12 (Notion Team plan)
Todoist: N/A | Notion: $0 (personal), $120/year (Pro single-user)
Todoist: N/A | Notion: 5 GB (Notion personal, expandable)
Todoist: N/A | Notion: 50+ (SUM, IF, COUNT, ROLLUP, etc.)
Todoist: N/A | Notion: 8-15 hours for competent database design
Maximum Database Rows (optimal performance)
Todoist: N/A | Notion: 10,000 rows before noticeable slowdown
Real-time Simultaneous Collaborators (unlimited tier)
Todoist: N/A | Notion: Limited by workspace plan (typically 10-50 concurrent editors)
Todoist: N/A | Notion: Excellent; optimized for mobile-first reading and editing
Native Data Visualization (charts, pivots)
Todoist: N/A | Notion: No; requires third-party tools or manual workarounds
Todoist: N/A | Notion: Up to 10 databases/pages
Todoist: N/A | Notion: 6 views (table, kanban, calendar, timeline, gallery, list)
Todoist: N/A | Notion: Unlimited relations, rollups, formulas, and filters
Todoist: N/A | Notion: View-only for complex databases; limited editing
Todoist: N/A | Notion: 120-240 minutes (requires template setup)
Todoist: N/A | Notion: Yes - rich-text with synced blocks and templates
Max Database Items Before Performance Degradation
Todoist: N/A | Notion: No (Zapier workaround only)
Todoist: N/A | Notion: 1-2 seconds (1000-2000ms)
Todoist: N/A | Notion: 10+ (stable with minor lag)
Todoist: N/A | Notion: No native email; third-party only
Todoist: N/A | Notion: 100+ REST API endpoints
Todoist: N/A | Notion: Read-only mode offline
Todoist: N/A | Notion: 1000+ community templates + Zapier/Make
Todoist: N/A | Notion: iOS + Android official apps
Todoist: N/A | Notion: 800+ official templates
Todoist: N/A | Notion: Notion API + CSV/Markdown exports
Todoist: N/A | Notion: $14 (Pro plan, annual)
Todoist: N/A | Notion: $32 (Team plan, annual)
Todoist: N/A | Notion: 12 basic automation triggers
Todoist: N/A | Notion: 30 hours for proficiency
Todoist: N/A | Notion: Basic calendar view (limited critical path analysis)
Todoist: N/A | Notion: Unlimited custom fields, relations, formulas, rollups, and linked databases
Todoist: N/A | Notion: 500+ via Zapier, 50+ native
Todoist: N/A | Notion: $10 (billed annually)
Todoist: N/A | Notion: ~10,000+ templates
Todoist: N/A | Notion: Optimized up to 10,000 items per view
Todoist: N/A | Notion: Database automations, API integrations, Zapier/Make support
Todoist: N/A | Notion: $120/month (Pro plan, capped usage)
Todoist: N/A | Notion: $120/month (unlimited members, Pro)
Todoist: N/A | Notion: 0 native (requires third-party integration)
Todoist: N/A | Notion: Full rich-text editor with embeds
Todoist: N/A | Notion: Advanced, with rollups and filters
Todoist: N/A | Notion: Limited offline; requires internet for most features
Todoist: N/A | Notion: 10-14 days for average user
Todoist: N/A | Notion: Sync requires active internet connection
Starting Price per User/Month (Annual Billing)
Todoist: N/A | Notion: $10/user (free tier available)
Todoist: N/A | Notion: Unlimited users, unlimited workspaces
Todoist: N/A | Notion: Third-party only (Zapier)
Todoist: N/A | Notion: Advanced (rollups, lookups, formulas)
Todoist: N/A | Notion: 3 requests/second (180/min)
Todoist: N/A | Notion: 1.4s (typical page/database view)
Todoist: N/A | Notion: 300+ integrations via Zapier/native
Todoist: N/A | Notion: $0 (Unlimited free tier)
Todoist: N/A | Notion: No (requires integration)
Todoist: N/A | Notion: 5 views (Table, Board, Calendar, Timeline, Gallery)
Todoist: N/A | Notion: 30+ automation options
Todoist: N/A | Notion: 10+ types (includes relations, rollups, formulas, templates)
Todoist: N/A | Notion: 2-4 hours to start productive work
Todoist: N/A | Notion: Limited (basic role options, no granular permissions)
Todoist: N/A | Notion: $150/month (15 members × $10)
Todoist: N/A | Notion: $500/month (50 members × $10)
Todoist: N/A | Notion: 1 (comments only)
Todoist: N/A | Notion: 8 (relational, formulas, rollups, filters, sorts, synced blocks, templates)
Todoist: N/A | Notion: Unlimited free tier available
Todoist: N/A | Notion: 40% of desktop features
Base Monthly Cost Per User (Annual Billing)
Todoist: N/A | Notion: $10.00 (Team plan)
Todoist: N/A | Notion: Not native - timeline view available via database relations
Todoist: N/A | Notion: Manual tracking via database properties
Todoist: N/A | Notion: Full support with many-to-many relations and rollups
Todoist: N/A | Notion: Basic - templates and button automations, limited conditional logic
Todoist: N/A | Notion: 150+ integrations via Zapier, Make, and native connectors
Todoist: N/A | Notion: Unlimited pages (feature-limited)
Todoist: N/A | Notion: 8 (basic actions only)
Todoist: N/A | Notion: Full rich-text editor with synced blocks
Todoist: N/A | Notion: Linked databases with basic relations
Todoist: N/A | Notion: 3 (Table, Board, Gallery)
Todoist: N/A | Notion: $10 (Personal Pro with AI)
Todoist: N/A | Notion: 30-60 minutes to configure workspace
Todoist: N/A | Notion: Advanced with filtering, sorting, and relations
Todoist: N/A | Notion: Unlimited simultaneous editors
Todoist: N/A | Notion: $10 (Plus plan, free tier available with limits)
Todoist: N/A | Notion: $120/year ($600 over 5 years)
Todoist: N/A | Notion: 2000-4000ms (dependent on internet)
Todoist: N/A | Notion: Full (one-to-many, many-to-many, rollups, formulas)
Todoist: N/A | Notion: 200+ (primarily cosmetic and integration)
Todoist: N/A | Notion: Manual creation (no AI)
Todoist: N/A | Notion: 20+ interface languages
Todoist: N/A | Notion: 0 without AI add-on
Todoist: N/A | Notion: 0% (no AI acceleration)
Todoist: N/A | Notion: Yes - unlimited notes with basic features
Todoist: N/A | Notion: 6 platforms (Web, macOS, Windows, iOS, Android, Linux via web)
Todoist: N/A | Notion: Unlimited blocks (tested with 1M+ blocks)
Todoist: N/A | Notion: Up to 100+ simultaneous editors per workspace
Todoist: N/A | Notion: 80+ native integrations + Zapier support
Todoist: N/A | Notion: Markdown support with limited native formatting
Todoist: N/A | Notion: 8 view types (table, gallery, kanban, calendar, timeline, list, board, scatter)
How to choose between Todoist and Notion
Todoist vs Notion — Structured Comparison Data
Machine-readable comparison dataset for Todoist vs Notion. Contains 416 attribute comparisons, 5 FAQ pairs.
Todoist vs Notion — Attribute Category Vocabulary
Taxonomy of attribute categories used to classify comparison data for Todoist vs Notion.
Which is better for simple daily task management?
Todoist is significantly better for simple task management. It has a 15-30 minute setup time, natural language parsing for quick task creation, and built-in recurring task patterns. Notion requires 2-4 hours to set up even basic task workflows, making it overkill for straightforward to-do lists.
Can I use Notion as a replacement for Todoist?
Notion can function as a task manager, but it lacks Todoist's automation features and natural language parsing. Notion excels when you need tasks integrated with databases, wikis, and documents. For pure task management speed and automation, Todoist remains superior. Many power users use both: Todoist for tasks, Notion for documentation.
Both have strong mobile apps. Todoist's mobile experience is slightly faster and more intuitive for quick task entry. Notion's mobile app offers full offline access with automatic sync, while Todoist has limited offline functionality. Choose Notion if offline access is critical; choose Todoist for speed.
Both support 50+ native integrations. Todoist integrates slightly more smoothly with productivity tools (Slack, Google Calendar, Microsoft Teams). Notion integrates better with databases and business intelligence tools. Both support Zapier for 1000+ additional integrations, so integration capability is roughly equal.
Todoist is cheaper: $4/user/month for Pro. Notion costs $10/month for individuals and $15-20/month for team plans. Todoist's pricing scales linearly per user, while Notion charges per workspace. For a 5-person team, Todoist would cost $20/month vs. Notion's $50-100/month (depending on tier and customization needs).
How to Choose Between Todoist and Notion
Primary Purpose: Todoist has Dedicated task & to-do list manager, while Notion has All-in-one workspace with tasks as one feature.
Learning Curve: Todoist has Intuitive within 30 minutes, while Notion has Requires 2-4 hours to master basics.
Recurring Task Automation: Todoist has Native support with 15+ recurrence patterns, while Notion has Limited; requires database formulas.
Consider: Knowledge Base & Wiki Features
Knowledge Base & Wiki Features: Todoist has Not available, while Notion has Full wiki-style pages with linked databases.
Integration Ecosystem: Todoist has 100+ integrations via Zapier + native integrations, while Notion has 50+ native integrations + Zapier support.
Offline Functionality: Todoist has Limited offline access, while Notion has Full offline mode with sync on reconnect.
Database & Relational Data: Todoist has Single-view task lists only, while Notion has Advanced relational databases with rollups & relations.