Todoist is a lightweight task management app best for individuals and small teams who need simple, fast task tracking, while Asana is an enterprise-grade project management platform designed for complex workflows, multiple teams, and detailed project visualization. Todoist costs $4/month for premium features; Asana starts at $10.99/month but offers more advanced collaboration tools.
Todoist vs Asana — Side-by-side comparison on A Versus B
Lightweight task management app with AI-powered natural language input and GTD focus.
Intuitive project management platform for teams across all departments
Primary Use Case. Learning Curve. Team Size Sweet Spot. Monthly Cost (Base Premium). Project Visualization Options. Native Mobile Apps. AI Features
Choose Todoist if you're an individual, freelancer, or small team (under 10 people) prioritizing speed, simplicity, and cost-effectiveness—it excels at personal productivity and basic team coordination. Choose Asana if you manage complex projects, coordinate multiple teams, need Gantt charts and advanced reporting, or require enterprise-grade security—it's built for organizations that need detailed visibility into interconnected workflows. Todoist wins on ease of use and price; Asana wins on scalability and project complexity management.
Todoist: No (requires integration) | Asana: N/A
Todoist: Advanced (shared projects, comments, assignments) | Asana: N/A
Todoist: Minimal and focused | Asana: N/A
Todoist: $4/month (flat rate) | Asana: N/A
Todoist: Full AI parsing with smart scheduling | Asana: N/A
Todoist: Webhook-based (limited) | Asana: N/A
Todoist: Basic projects only | Asana: N/A
Todoist: iOS and Android native apps | Asana: N/A
Todoist: None (task lists only) | Asana: N/A
Todoist: 100+ via Zapier + native | Asana: 200+
Todoist: Full offline support (mobile & web) | Asana: N/A
Todoist: Unlimited teams with shared projects | Asana: N/A
Todoist: Smart Scheduler, task generation, AI summaries | Asana: N/A
Todoist: Advanced (every N weeks, specific weekdays, month patterns) | Asana: N/A
Todoist: Multiple UI awards for functionality | Asana: N/A
Todoist: Cloud (Todoist servers) | Asana: N/A
Starting Monthly Price (Per User/Workspace)
Todoist: Not available | Asana: Business+ plan ($24.99/user/month)
iOS & Android App Quality Rating (App Store/Google Play)
Todoist: $0 (Free tier) / $4 (Pro) | Asana: N/A
Todoist: $4 Pro / $6 Business | Asana: N/A
Todoist: 4.6 stars | Asana: 4.7 stars (87,000+ reviews)
Todoist: Free tier available | Asana: N/A
Todoist: $6/month (Pro plan) | Asana: N/A
Todoist: 4.8/5 (180K reviews) | Asana: N/A
Todoist: No (requires third-party tools) | Asana: N/A
Todoist: 2 hours to productivity | Asana: N/A
Todoist: Unlimited tasks | Asana: Unlimited tasks
Todoist: Limited offline sync | Asana: N/A
Todoist: $4 (Pro) / $6 (Business) | Asana: N/A
Todoist: 200+ via Zapier, IFTTT, webhooks | Asana: N/A
Todoist: Advanced (every Nth day/week/month with natural language) | Asana: N/A
Todoist: Basic sync via calendar view | Asana: N/A
Todoist: $4.99/month or $28.99/year | Asana: N/A
Todoist: Gmail forward (Premium only) | Asana: N/A
Todoist: Web, iOS, Android, Windows, macOS | Asana: N/A
Todoist: 50+ templates (Premium) | Asana: N/A
Todoist: $40.00 (or lifetime $99) | Asana: $107.88
Todoist: 3 views (List, Board, Calendar) | Asana: 5 views (List, Board, Timeline, Calendar, Table)
Todoist: iOS, Android (full feature parity) | Asana: iOS, Android (limited features)
Todoist: Basic project stats only | Asana: Custom dashboards, workload analytics, portfolio-level reporting
Todoist: No | Asana: Yes (Advanced Timeline view)
Starting Monthly Price (Lowest Paid Plan)
Todoist: $4/month (Premium) | Asana: N/A
Todoist: 5 types (Text, Number, Label, Date, Checkbox) | Asana: N/A
Todoist: 2-3 seconds (natural language) | Asana: N/A
Todoist: Comments, task sharing, team workspaces (3 core features) | Asana: N/A
Todoist: No (requires Toggl, Harvest integration) | Asana: Via Everhour (#3 marketplace app)
Todoist: 2 - Very intuitive | Asana: N/A
Todoist: 15-20 basic automations | Asana: N/A
Starting Monthly Cost (per user, annual)
Todoist: N/A | Asana: Native with timeline view, dependencies, and milestones
Todoist: N/A | Asana: AI Teammates, AI Studio
Todoist: N/A | Asana: Yes (2026 upgrade)
Todoist: N/A | Asana: Yes, basic timeline
Base Monthly Price (Individual/Starter Plan)
Todoist: N/A | Asana: Included (no add-on)
Todoist: N/A | Asana: 4 stars (AI Studio, smart projects, rules, summaries)
Todoist: N/A | Asana: Zapier integrations (third-party dependent)
Todoist: N/A | Asana: Gentle (intuitive, optimized for ease)
Todoist: N/A | Asana: No (requires separate tool or integration)
Todoist: N/A | Asana: Yes (enhanced Jan 2026 update)
Annual Cost for Full Stack (Single User with AI)
Todoist: N/A | Asana: $131.88 (base only, AI included)
Todoist: N/A | Asana: Dedicated Project Management
Todoist: N/A | Asana: Basic task tracking
Todoist: N/A | Asana: Limited native integrations
Todoist: N/A | Asana: $24.99/user/month (Advanced)
Todoist: N/A | Asana: $14,994 (Advanced plan)
Todoist: N/A | Asana: Yes, native Goals feature
Todoist: N/A | Asana: Standard views (limited color coding)
Todoist: N/A | Asana: Project management platform
Todoist: N/A | Asana: Limited, requires integration
Todoist: N/A | Asana: AI Teammates, AI Studio, native automation (2026)
Todoist: N/A | Asana: Optimal for 50+ users
Todoist: N/A | Asana: 4+ (List, Board, Timeline, Calendar, Kanban)
Todoist: N/A | Asana: Advanced role-based controls (2026 upgrade)
Todoist: N/A | Asana: $10.99 (Teams plan minimum)
Todoist: N/A | Asana: Advanced (blocks, predecessors, critical path)
Todoist: N/A | Asana: Limited (basic notes, no wiki)
Todoist: N/A | Asana: Yes (automatic scheduling, drag-and-drop)
Todoist: N/A | Asana: Moderate (template-based, limited customization)
Todoist: N/A | Asana: 15 (free tier limit)
Todoist: N/A | Asana: Built-in (shows team utilization and resource allocation)
Todoist: N/A | Asana: Unlimited custom fields and automations
Todoist: N/A | Asana: 40+ multi-functional team
Todoist: N/A | Asana: 70-75% in tech teams
Todoist: N/A | Asana: $10.99 (annual billing)
Todoist: N/A | Asana: 100 requests/second (enterprise)
Todoist: N/A | Asana: Free plan; Paid from $10.99
Todoist: N/A | Asana: Unlimited for up to 15 team members
Todoist: N/A | Asana: Full native support with dependencies
Todoist: N/A | Asana: Limited custom field options
Todoist: N/A | Asana: 100 requests per minute
Todoist: N/A | Asana: Native rules engine with 50+ trigger/action combinations
Todoist: N/A | Asana: 200+ official templates
Todoist: N/A | Asana: Dedicated portfolio module with budget tracking
Todoist: N/A | Asana: Yes, with dependencies
Todoist: N/A | Asana: Yes, with custom reports
Todoist: N/A | Asana: Yes, dedicated workload view
Todoist: N/A | Asana: All plans included
Todoist: N/A | Asana: Add-on cost: $10+/user/month
Todoist: N/A | Asana: $13.49 (Asana Essentials, annual)
Todoist: N/A | Asana: $36.49 (Asana Premium, annual)
Todoist: N/A | Asana: 70+ advanced automation rules
Todoist: N/A | Asana: 8 hours for core features
Todoist: N/A | Asana: Advanced Gantt with dependencies, critical path, resource leveling
Todoist: N/A | Asana: Predefined field types; limited relational database functionality
Todoist: N/A | Asana: 1,000+ total, 100+ native (Slack, Teams, GitHub, Jira)
Todoist: N/A | Asana: Unlimited for tasks; attachment limits per file type
Base Monthly Cost Per User (Annual Billing)
Todoist: N/A | Asana: Built-in workload view shows team capacity and allocations
Todoist: N/A | Asana: Not available - limited to predefined structures
Todoist: N/A | Asana: Advanced rules: auto-assignments, status changes, notifications
Todoist: N/A | Asana: Unlimited custom fields
Time to First Productivity (Learning Curve)
Todoist: N/A | Asana: $10.99 (Starter Plan)
Todoist: N/A | Asana: 95% - Native, dependency mapping, milestones
Todoist: N/A | Asana: 30% - Basic custom fields, limited relations
Todoist: N/A | Asana: 3-5 days for core features
Todoist: N/A | Asana: 5 views (List, Board, Timeline, Calendar, Dashboard)
Todoist: N/A | Asana: Up to 15 team members, limited views
Todoist: N/A | Asana: Native automation + 500+ integrations
Todoist vs Asana — Structured Comparison Data
Machine-readable comparison dataset for Todoist vs Asana. Contains 242 attribute comparisons, 5 FAQ pairs.
Todoist vs Asana — Attribute Category Vocabulary
Taxonomy of attribute categories used to classify comparison data for Todoist vs Asana.
Should I use Todoist or Asana for a 5-person startup?
Todoist is the better choice for a 5-person startup. It costs $20/month for the team (5 × $4), is learned in under an hour, and handles basic project tracking well. Switch to Asana once you exceed 10 people or need Gantt charts for sequential project dependencies. Many startups use Todoist initially and migrate to Asana as they scale past 20+ employees.
Can I use Todoist for client project management?
Todoist works for small client projects but has limitations. You cannot share project templates, lack timeline/Gantt views for client deliverables, and cannot create custom client-facing reports. For client-facing work with multiple projects, Asana's Portfolio feature and Timeline view are more professional and scalable.
Which tool integrates better with other apps?
Todoist has stronger native integrations (direct Gmail, Slack, Google Calendar, Microsoft Teams connections) and integrates with 100+ apps via Zapier. Asana also supports 100+ integrations through Zapier plus native connections to Slack, Microsoft Teams, and Salesforce. For most teams, both are roughly equivalent; choose based on which apps your team already uses most.
How do Todoist and Asana handle task dependencies?
Todoist has basic dependencies (one task blocks another) but no visual timeline. Asana features advanced dependencies with visual Gantt timelines, critical path analysis, and automatic schedule adjustments when dates change. If your projects have 10+ interdependent tasks, Asana's Timeline view saves significant planning time.
Can I import my tasks from Todoist to Asana?
Direct import is not officially supported, but you can export Todoist data as CSV and use third-party tools like Zapier or manual upload. Many users manually recreate critical projects in Asana rather than bulk import. If you're switching from Todoist, plan 2-4 hours to set up your project structure in Asana.
Primary Use Case: Todoist has Personal task management & simple to-do lists, while Asana has Complex project management & team workflows.
Learning Curve: Todoist has Minimal - intuitive interface, ~5 minutes to master, while Asana has Steep - 2-3 hours needed to understand full features.
Team Size Sweet Spot: Todoist has 1-10 people, while Asana has 5-500+ people.
Monthly Cost (Base Premium): Todoist has $4.00 USD, while Asana has $10.99 USD.
Project Visualization Options: Todoist has List, Board (Kanban), Calendar, while Asana has List, Board, Timeline (Gantt), Calendar, Table.
Native Mobile Apps: Todoist has iOS, Android with full feature parity, while Asana has iOS, Android with limited advanced features.
AI Features: Todoist has Smart scheduling, natural language parsing, while Asana has AI-powered task dependencies, status updates, insights.