Smartsheet is a specialized project management and work automation platform built on spreadsheet-like grids with advanced Gantt charts and resource management, while Notion is a versatile all-in-one workspace combining databases, documents, wikis, and task management in a flexible block-based interface. Smartsheet excels for enterprise teams needing detailed project tracking, while Notion is better for cross-functional teams wanting a unified knowledge hub.
Smartsheet vs Notion — Side-by-side comparison on A Versus B
Enterprise work management platform built on grid-based sheets with advanced project tracking and automation.
Flexible all-in-one workspace combining databases, documents, wikis, and task management in an intuitive block-based interface.
Primary Use Case. Gantt Chart Capabilities. Starting Price (Monthly). Learning Curve. Automation Capabilities. Document Editing & Collaboration. Mobile App Functionality
Choose Smartsheet if your team needs enterprise-grade project management with sophisticated Gantt charts, critical path analysis, resource allocation, and workflow automation for complex work coordination. Choose Notion if you want a flexible, affordable workspace for documentation, knowledge management, task tracking, and cross-functional collaboration without requiring advanced project scheduling features.
Starting Monthly Cost (per user, annual)
Smartsheet: 500+ | Notion: 1,500+ (Zapier, Slack, webhooks, and native integrations)
Smartsheet: 1000+ automations | Notion: N/A
Smartsheet: Yes, core feature | Notion: Yes, basic timeline view only
Smartsheet: Advanced allocation, leveling, forecasting | Notion: N/A
Smartsheet: Read-heavy, limited editing | Notion: N/A
Smartsheet: 5 (sheet, Gantt, card, calendar, dashboard) | Notion: N/A
Smartsheet: Advanced (dependencies, resource allocation, critical path) | Notion: N/A
Smartsheet: 300+ | Notion: 2000+ community templates
Smartsheet: 500 GB per workspace | Notion: N/A
Smartsheet: 5 (easier - familiar PM interface) | Notion: N/A
Smartsheet: Native Gantt with dependencies, critical path, resource leveling | Notion: Timeline view available; no dependency or critical path analysis
Smartsheet: Built-in workload and capacity management tools | Notion: Manual tracking only; no native capacity features
Smartsheet: Yes, certified | Notion: Yes, certified
Smartsheet: 4-6 weeks | Notion: 1-2 weeks
Smartsheet: 1000+ via Zapier | Notion: Zapier/Make (indirect, 5,000+ apps)
Smartsheet: 50,000+ rows (tested) | Notion: 5,000 rows before noticeable lag
Smartsheet: Multi-project dashboards and roll-ups | Notion: Limited cross-database visibility
Smartsheet: 450+ | Notion: 100+ official + community integrations
Smartsheet: No | Notion: Yes - unlimited pages and sharing
Smartsheet: 500+ (Enterprise) | Notion: N/A
Smartsheet: $55/month (Business plan, billed annually) | Notion: $10 (or Free)
Smartsheet: 400+ endpoints (REST + Webhooks) | Notion: 100+ REST API endpoints
Smartsheet: 85+ native integrations | Notion: 100+
Smartsheet: 500+ templates | Notion: 1,000+
Average Onboarding Time (Non-Technical User)
Smartsheet: ~24-30 hours to advanced features | Notion: N/A
Smartsheet: No free tier (14-day trial only) | Notion: N/A
Smartsheet: 400+ functions (Excel-compatible) | Notion: N/A
Smartsheet: N/A | Notion: Notion's cloud servers
Smartsheet: N/A | Notion: Free / $8-15 per user
Smartsheet: N/A | Notion: Customizable approach
Smartsheet: N/A | Notion: Moderate support
Smartsheet: N/A | Notion: Real-time co-editing, permissions, comments, activity tracking
Smartsheet: N/A | Notion: Limited (~30%)
Smartsheet: N/A | Notion: Full (relational databases, rollups, formulas)
Smartsheet: N/A | Notion: Cloud-hosted (Notion controls servers)
Smartsheet: N/A | Notion: Yes (built-in AI assistant)
Smartsheet: N/A | Notion: High availability (no published SLA)
Smartsheet: N/A | Notion: 9/10 (blocks, databases, relations)
Smartsheet: N/A | Notion: 5/10 (basic automations only)
Smartsheet: N/A | Notion: 2-50 users (flexible scale)
Smartsheet: N/A | Notion: 7-14 days (custom setup required)
Smartsheet: N/A | Notion: $10 (Plus tier)
Smartsheet: N/A | Notion: $20 (Business tier)
Smartsheet: N/A | Notion: $24+ (Enterprise, custom)
Smartsheet: N/A | Notion: 5/10 (limited)
Smartsheet: N/A | Notion: 4/10 (minimal)
Smartsheet: N/A | Notion: Limited task/project features
Smartsheet: N/A | Notion: 9/10 - Highly customizable
Smartsheet: N/A | Notion: 8/10 - Steep learning curve
Smartsheet: N/A | Notion: 9/10 - Native docs & databases
Smartsheet: N/A | Notion: Basic (manual linking only)
Smartsheet: N/A | Notion: No (requires manual setup with databases)
Smartsheet: N/A | Notion: Very High (fully customizable databases and properties)
Smartsheet: N/A | Notion: 10 (free plan with guests)
Smartsheet: N/A | Notion: Not available (must track manually)
Smartsheet: N/A | Notion: $8/month (Team tier)
Smartsheet: N/A | Notion: Excellent for non-technical users - intuitive linked properties
Smartsheet: N/A | Notion: Limited native two-way sync capability
Smartsheet: N/A | Notion: Built-in AI assistant with limited agent connections
Smartsheet: N/A | Notion: Steep learning curve with flexible drag-and-drop
Smartsheet: N/A | Notion: Exceptional - optimized for feature roadmaps and linked data
Smartsheet: N/A | Notion: Basic (via integrations only)
Smartsheet: N/A | Notion: Limited tier system
Smartsheet: N/A | Notion: Full editor (formatting, blocks, collaboration)
Smartsheet: N/A | Notion: $10 flat monthly (unlimited users)
Smartsheet: N/A | Notion: 100+ templates and integrations
Smartsheet: N/A | Notion: Unlimited with role-based permissions
Smartsheet: N/A | Notion: Flexible block-based editor with databases
Smartsheet: N/A | Notion: Teams, project managers, content creators
Smartsheet: N/A | Notion: Views API, Markdown support, automatic retries (2026)
Smartsheet: N/A | Notion: 600+ via Zapier
Smartsheet: N/A | Notion: Unlimited blocks and pages
Smartsheet: N/A | Notion: Full relational database support
Smartsheet: N/A | Notion: Limited offline capabilities
Smartsheet: N/A | Notion: Table, Board, Timeline, Calendar, Gallery, List
Smartsheet: N/A | Notion: REST API and official SDK
Smartsheet: N/A | Notion: Comments, mentions, real-time editing, threads
Smartsheet: N/A | Notion: Free (or $10/month for AI)
Smartsheet: N/A | Notion: 5 basic options
Smartsheet: N/A | Notion: Limited offline; web-first platform
Smartsheet: N/A | Notion: $0 (free tier exists)
Smartsheet: N/A | Notion: $100-160/month
Smartsheet: N/A | Notion: Basic linked mentions; manual linking required
Smartsheet: N/A | Notion: 400+ (official integrations)
Smartsheet: N/A | Notion: 100+ million across all sectors
Smartsheet: N/A | Notion: Free (Plus $10/user)
Smartsheet: N/A | Notion: Moderate (2-3 seconds with complex databases)
Smartsheet: N/A | Notion: 1000+ through Zapier and native
Smartsheet: N/A | Notion: All-in-one workspace & documentation
Smartsheet: N/A | Notion: 3-7 days depending on customization
Smartsheet: N/A | Notion: Native iOS/Android, good but slower
Smartsheet: N/A | Notion: SSO, AI features, advanced permissions, audit logs
Smartsheet: N/A | Notion: 30-60 (database learning curve)
Smartsheet: N/A | Notion: 8 (iOS/Android, full sync)
Smartsheet: N/A | Notion: PDF/CSV (some lock-in)
Smartsheet: N/A | Notion: 10+ million active users
Smartsheet: N/A | Notion: 3 requests per second (~180/min)
Smartsheet: N/A | Notion: Limited (manual + integrations)
Smartsheet: N/A | Notion: 50,000+ community templates
Smartsheet: N/A | Notion: Cloud-based SaaS
Smartsheet: N/A | Notion: Proprietary blocks
Smartsheet: N/A | Notion: CSV / Markdown export
Smartsheet: N/A | Notion: Yes — real-time
Smartsheet: N/A | Notion: Cloud (built-in)
Smartsheet: N/A | Notion: Yes — powerful
Smartsheet: N/A | Notion: Limited (limited API)
Smartsheet: N/A | Notion: Notion AI (bundled in Business/Enterprise; trial on Free/Plus)
Smartsheet: N/A | Notion: Free (10 guests)
Smartsheet: N/A | Notion: Plus $10/user/mo
Free Tier Monthly Recording/Creation Limit
Smartsheet: N/A | Notion: Unlimited pages
Smartsheet: N/A | Notion: 30-120 minutes
Smartsheet: N/A | Notion: AI-powered search, Q&A, writing assistance (add-on)
Smartsheet: N/A | Notion: Centralized knowledge/PM workspace
Smartsheet: N/A | Notion: $100 (10 users @ $10)
Smartsheet: N/A | Notion: $10 (Unlimited plan)
Smartsheet: N/A | Notion: Full relational databases with 10+ view types
Smartsheet: N/A | Notion: 5-10 hours for proficiency
Smartsheet: N/A | Notion: Public API with Zapier/webhook support
Smartsheet: N/A | Notion: $10/month (Plus) or $20/month (Business)
Smartsheet: N/A | Notion: 3 (full page, bookmark, simple)
Smartsheet: N/A | Notion: $0 (free tier) / $10 (Plus)
Smartsheet: N/A | Notion: Basic (AI blocks limited to Pro/Team plans)
Smartsheet: N/A | Notion: 0 (no native integration)
Smartsheet: N/A | Notion: 500+ via Zapier, native integrations, and API
Smartsheet: N/A | Notion: 1000+ community and official templates
Smartsheet: N/A | Notion: Limited (requires sync after reconnect)
Smartsheet: N/A | Notion: 30 minutes (learning curve for full features)
Monthly Subscription Cost (Personal Plan)
Smartsheet: N/A | Notion: Unlimited workspace content; 5GB file attachments
Smartsheet: N/A | Notion: Yes - relations, filters, sorts, multiple views
Smartsheet: N/A | Notion: 40% (cached pages only)
Smartsheet: N/A | Notion: 60+ (steep learning curve)
Smartsheet: N/A | Notion: Basic (simple triggers and actions)
Smartsheet: N/A | Notion: Yes (native relations, rollups, and rollup filters)
Smartsheet: N/A | Notion: 6 (Table, Calendar, Timeline, Gallery, Board, List)
Smartsheet: N/A | Notion: 10,000 (performance degrades noticeably after 5,000)
Smartsheet: N/A | Notion: Comments, mentions, reminders only
Smartsheet: N/A | Notion: $120/year (Plus plan)
Smartsheet: N/A | Notion: 6 platforms (Web, Windows, Mac, iOS, Android, Linux)
Smartsheet: N/A | Notion: Advanced relational databases with filtering and sorting
Smartsheet: N/A | Notion: Full real-time collaboration with comments and permissions
Smartsheet: N/A | Notion: Partial offline (web requires internet, mobile has limited offline mode)
Smartsheet: N/A | Notion: Proprietary Notion format (limited standard export)
Smartsheet: N/A | Notion: 30-60 minutes to understand core features
Smartsheet: N/A | Notion: Robust public API with extensive integration ecosystem
Smartsheet: N/A | Notion: Unlimited (Plus plan)
Smartsheet: N/A | Notion: Not FedRAMP authorized
Smartsheet: N/A | Notion: $0 (limited to 1M blocks/month)
Smartsheet: N/A | Notion: Unlimited (team plan dependent)
Smartsheet: N/A | Notion: 1-to-1, Many-to-1, Many-to-Many
Smartsheet: N/A | Notion: 12+ (Table, Board, Calendar, Timeline, Gallery, etc.)
Smartsheet: N/A | Notion: 6+ (complex feature set requires training)
Smartsheet: N/A | Notion: 8+ (PDF, HTML, Markdown, CSV, etc.)
Smartsheet: N/A | Notion: $10 (Plus plan)
Smartsheet: N/A | Notion: Yes - unlimited features for individuals/small teams
Smartsheet: N/A | Notion: 75+ million registered users (as of 2024)
Smartsheet: N/A | Notion: $120 per year (Plus plan, no AI)
Smartsheet: N/A | Notion: Unlimited in Team plan
Smartsheet: N/A | Notion: Unlimited (per subscription)
Smartsheet: N/A | Notion: No (third-party integrations only)
Smartsheet: N/A | Notion: No (web-based only)
Smartsheet: N/A | Notion: Notion AI included in Pro/Team plans
Smartsheet: N/A | Notion: Linear page-based structure
Smartsheet: N/A | Notion: Unlimited (paid plans)
Smartsheet: N/A | Notion: Advanced relational databases with formulas, rollups, filters
Smartsheet: N/A | Notion: Full offline capability with sync
Smartsheet: N/A | Notion: Unlimited blocks + 10 GB files
Smartsheet: N/A | Notion: 7-14 days to use advanced features
Smartsheet: N/A | Notion: $10 (unlimited access)
Smartsheet: N/A | Notion: 50+ integrated features
Smartsheet: N/A | Notion: Limited (requires extension)
Smartsheet: N/A | Notion: $10/user/month
Smartsheet: N/A | Notion: $0 (Pro: $120/year)
Smartsheet: N/A | Notion: 20+ workspace templates
Smartsheet: N/A | Notion: 5-10 MB per block
Smartsheet: N/A | Notion: 5+ (Table, Gallery, Kanban, Calendar, Timeline)
Smartsheet: N/A | Notion: 1000+ templates
Smartsheet: N/A | Notion: $12 (Notion Team plan)
Smartsheet: N/A | Notion: $0 (personal), $120/year (Pro single-user)
Smartsheet: N/A | Notion: 5 GB (Notion personal, expandable)
Smartsheet: N/A | Notion: 50+ (SUM, IF, COUNT, ROLLUP, etc.)
Smartsheet: N/A | Notion: 8-15 hours for competent database design
Maximum Database Rows (optimal performance)
Smartsheet: N/A | Notion: 10,000 rows before noticeable slowdown
Real-time Simultaneous Collaborators (unlimited tier)
Smartsheet: N/A | Notion: Limited by workspace plan (typically 10-50 concurrent editors)
Smartsheet: N/A | Notion: Excellent; optimized for mobile-first reading and editing
Native Data Visualization (charts, pivots)
Smartsheet: N/A | Notion: No; requires third-party tools or manual workarounds
Smartsheet: N/A | Notion: Full relational with rollups, formulas, aggregations
Smartsheet: N/A | Notion: Limited (formula-based)
Smartsheet: N/A | Notion: Full offline mode
Smartsheet: N/A | Notion: Yes, real-time collaboration
Smartsheet: N/A | Notion: $10 (Pro plan)
Smartsheet: N/A | Notion: Up to 10 databases/pages
Smartsheet: N/A | Notion: 6 views (table, kanban, calendar, timeline, gallery, list)
Smartsheet: N/A | Notion: View-only for complex databases; limited editing
Smartsheet: N/A | Notion: 120-240 minutes (requires template setup)
Smartsheet: N/A | Notion: Yes - rich-text with synced blocks and templates
Max Database Items Before Performance Degradation
Smartsheet: N/A | Notion: No (Zapier workaround only)
Smartsheet: N/A | Notion: 1-2 seconds (1000-2000ms)
Smartsheet: N/A | Notion: 10+ (stable with minor lag)
Smartsheet: N/A | Notion: No native email; third-party only
Smartsheet: N/A | Notion: Read-only mode offline
Smartsheet: N/A | Notion: 1000+ community templates + Zapier/Make
Smartsheet: N/A | Notion: iOS + Android official apps
Smartsheet: N/A | Notion: 800+ official templates
Smartsheet: N/A | Notion: Notion API + CSV/Markdown exports
Smartsheet: N/A | Notion: $14 (Pro plan, annual)
Smartsheet: N/A | Notion: $32 (Team plan, annual)
Smartsheet: N/A | Notion: 12 basic automation triggers
Smartsheet: N/A | Notion: 30 hours for proficiency
Smartsheet: N/A | Notion: Basic calendar view (limited critical path analysis)
Smartsheet: N/A | Notion: Unlimited custom fields, relations, formulas, rollups, and linked databases
Smartsheet: N/A | Notion: 500+ via Zapier, 50+ native
Smartsheet: N/A | Notion: $10 (billed annually)
Smartsheet: N/A | Notion: ~10,000+ templates
Smartsheet: N/A | Notion: Optimized up to 10,000 items per view
Smartsheet: N/A | Notion: Database automations, API integrations, Zapier/Make support
Smartsheet: N/A | Notion: $10.00 (or free)
Smartsheet: N/A | Notion: $120/month (Pro plan, capped usage)
Smartsheet: N/A | Notion: $120/month (unlimited members, Pro)
Smartsheet: N/A | Notion: 0 native (requires third-party integration)
Smartsheet: N/A | Notion: Full rich-text editor with embeds
Smartsheet: N/A | Notion: Basic (relations, limited rollups)
Smartsheet: N/A | Notion: Limited offline; requires internet for most features
Smartsheet: N/A | Notion: Sync requires active internet connection
Starting Price per User/Month (Annual Billing)
Smartsheet: N/A | Notion: $10/user (free tier available)
Smartsheet: N/A | Notion: Unlimited users, unlimited workspaces
Smartsheet: N/A | Notion: No (Cloud-only)
Smartsheet: N/A | Notion: Third-party only (Zapier)
Smartsheet: N/A | Notion: Advanced (rollups, lookups, formulas)
Smartsheet: N/A | Notion: 3 requests/second (180/min)
Smartsheet: N/A | Notion: 1.4s (typical page/database view)
Smartsheet: N/A | Notion: 300+ integrations via Zapier/native
Smartsheet: N/A | Notion: $0 (Unlimited free tier)
Smartsheet: N/A | Notion: No (requires integration)
Smartsheet: N/A | Notion: 8+ views (Table, Board, Timeline, Calendar, Gallery, Kanban, Database)
Smartsheet: N/A | Notion: 30+ automation options
Smartsheet: N/A | Notion: 10+ types (includes relations, rollups, formulas, templates)
Smartsheet: N/A | Notion: 2-4 hours to start productive work
Smartsheet: N/A | Notion: Limited (basic role options, no granular permissions)
Smartsheet: N/A | Notion: $150/month (15 members × $10)
Smartsheet: N/A | Notion: $500/month (50 members × $10)
Smartsheet: N/A | Notion: 1 (comments only)
Smartsheet: N/A | Notion: 8 (relational, formulas, rollups, filters, sorts, synced blocks, templates)
Smartsheet: N/A | Notion: Unlimited free tier available
Smartsheet: N/A | Notion: 40% of desktop features
Base Monthly Cost Per User (Annual Billing)
Smartsheet: N/A | Notion: $10.00 (Team plan)
Smartsheet: N/A | Notion: Unlimited users
Smartsheet: N/A | Notion: Not native - timeline view available via database relations
Smartsheet: N/A | Notion: Manual tracking via database properties
Smartsheet: N/A | Notion: Full support with many-to-many relations and rollups
Smartsheet: N/A | Notion: Basic - templates and button automations, limited conditional logic
Smartsheet: N/A | Notion: 150+ integrations via Zapier, Make, and native connectors
Smartsheet: N/A | Notion: Unlimited pages (feature-limited)
Smartsheet: N/A | Notion: 8 (basic actions only)
Smartsheet: N/A | Notion: Full rich-text editor with synced blocks
Smartsheet: N/A | Notion: Linked databases with basic relations
Smartsheet: N/A | Notion: 3 (Table, Board, Gallery)
Smartsheet: N/A | Notion: 50+ simultaneous
Smartsheet: N/A | Notion: $10 (Personal Pro with AI)
Smartsheet: N/A | Notion: 20 MB per file
Smartsheet: N/A | Notion: 30-60 minutes to configure workspace
Smartsheet: N/A | Notion: Advanced with filtering, sorting, and relations
Smartsheet: N/A | Notion: Unlimited simultaneous editors
Smartsheet: N/A | Notion: $10 (Plus plan, free tier available with limits)
Smartsheet: N/A | Notion: $120/year ($600 over 5 years)
Smartsheet: N/A | Notion: 2000-4000ms (dependent on internet)
Smartsheet: N/A | Notion: Full (one-to-many, many-to-many, rollups, formulas)
Smartsheet: N/A | Notion: 200+ (primarily cosmetic and integration)
Smartsheet: N/A | Notion: Manual creation (no AI)
Smartsheet: N/A | Notion: 20+ interface languages
Smartsheet: N/A | Notion: 0 without AI add-on
Smartsheet: N/A | Notion: 0% (no AI acceleration)
Smartsheet: N/A | Notion: Yes - unlimited notes with basic features
Smartsheet: N/A | Notion: 6 platforms (Web, macOS, Windows, iOS, Android, Linux via web)
Smartsheet: N/A | Notion: Unlimited blocks (tested with 1M+ blocks)
Smartsheet: N/A | Notion: Up to 100+ simultaneous editors per workspace
Smartsheet: N/A | Notion: 80+ native integrations + Zapier support
Smartsheet: N/A | Notion: Markdown support with limited native formatting
Smartsheet: N/A | Notion: 5 primary views (table, board, gallery, calendar, timeline)
Smartsheet: N/A | Notion: Unlimited blocks (varies by content type)
Smartsheet: N/A | Notion: No (third-party integration only)
Smartsheet: N/A | Notion: Full relational databases with custom properties
Smartsheet: N/A | Notion: Limited to cached data only
Smartsheet: N/A | Notion: $10.00 (Notion AI)
Smartsheet: N/A | Notion: 10+ (Table, Kanban, Gallery, Timeline, Calendar, Board, etc.)
Monthly Cost Per User (Team Plan, Annual Billing)
Maximum Concurrent Users Per Board/Workspace
Smartsheet: N/A | Notion: Yes (unlimited pages, limited blocks)
Smartsheet: N/A | Notion: Unlimited (async-optimized)
Smartsheet: N/A | Notion: Full relational DB support with rollups
Smartsheet: N/A | Notion: ~1000+ via Zapier + REST API
Smartsheet: N/A | Notion: CSV, JSON, Markdown, HTML, PDF
Smartsheet: N/A | Notion: ~1000 blocks per page (soft limit)
Smartsheet: N/A | Notion: Unlimited blocks
Smartsheet: N/A | Notion: N/A (no native OCR)
Smartsheet: N/A | Notion: Mobile requires internet
Smartsheet: N/A | Notion: 800+ Zapier integrations
Smartsheet: N/A | Notion: Advanced with filters, sorts, rollups
Smartsheet: N/A | Notion: $0 (Free tier)
Smartsheet: N/A | Notion: $8-10/user/month (Pro plan for teams)
Smartsheet: N/A | Notion: 40+ field types including relations and rollups
Smartsheet: N/A | Notion: 60% feature parity, web-responsive only
Smartsheet: N/A | Notion: 5-10 hours for team mastery
Smartsheet: N/A | Notion: No - requires Slack, Discord, or Email integration
Smartsheet: N/A | Notion: 1,000+ records with noticeable performance impact
Smartsheet: N/A | Notion: 100+ integrations + native API
Smartsheet: N/A | Notion: $10 (Team Plan, unlimited users)
Smartsheet: N/A | Notion: 45% - Limited timeline view, workarounds needed
Smartsheet: N/A | Notion: 95% - Multi-level relations, rollups, filters
Smartsheet: N/A | Notion: 4.5 stars (64,000+ reviews)
Smartsheet: N/A | Notion: Unlimited users, full feature access
Smartsheet: N/A | Notion: Native + Zapier/Make support + 1000+ integrations
Smartsheet: N/A | Notion: 4 (Table, Board, Calendar, Timeline)
Smartsheet: N/A | Notion: 50+ native automations
Smartsheet: N/A | Notion: 20 blocks/month; major restrictions
Smartsheet: N/A | Notion: $10/user/month (billed annually)
Smartsheet: N/A | Notion: No native option; requires third-party
Smartsheet: N/A | Notion: Rich collaborative docs with AI assistance
Smartsheet: N/A | Notion: 1 week to start basic workflows
Smartsheet: N/A | Notion: $10 (Team plan per seat, or $200/month unlimited)
Total Cost of Ownership (50 Users, Annual)
Smartsheet: N/A | Notion: $2,400 (workspace plan $200 × 12)
Smartsheet: N/A | Notion: 3 levels (Workspace, Page, Database controls)
Smartsheet: N/A | Notion: Included in plan
Smartsheet: N/A | Notion: Unlimited (Business plan)
Smartsheet: N/A | Notion: 2000-4000ms (dependent on connection)
Smartsheet: N/A | Notion: 1000 blocks per free account
Smartsheet: N/A | Notion: Yes (live cursors, comments)
Smartsheet: N/A | Notion: ~50 official integrations
Smartsheet: N/A | Notion: Unlimited file uploads (paid only)
Smartsheet: N/A | Notion: Unlimited users (read-only limit applies)
Smartsheet: N/A | Notion: 10,000-25,000 items (performance degrades)
Smartsheet: N/A | Notion: Basic database automations only
Smartsheet: N/A | Notion: $15/month (Plus annual)
Smartsheet: N/A | Notion: Extensive (rich editor, full wiki)
Smartsheet: N/A | Notion: 500+ integrations
Smartsheet: N/A | Notion: 10,000 rows (before slowdown)
Smartsheet: N/A | Notion: 1-2 hours (template-based)
Smartsheet: N/A | Notion: Basic backlinks (added 2023)
Smartsheet: N/A | Notion: Slows with 1,000+ items in single database
Smartsheet: N/A | Notion: Not available; no native graph view
How to choose between Smartsheet and Notion
Smartsheet vs Notion — Structured Comparison Data
Machine-readable comparison dataset for Smartsheet vs Notion. Contains 477 attribute comparisons, 5 FAQ pairs.
Smartsheet vs Notion — Attribute Category Vocabulary
Taxonomy of attribute categories used to classify comparison data for Smartsheet vs Notion.
Which is better for managing multiple concurrent projects with dependencies?
Smartsheet is significantly better for this use case. It offers native critical path analysis, dependency tracking, resource leveling, and advanced Gantt chart features specifically designed for portfolio and program management. Notion's timeline view is suitable only for simple sequential projects without complex resource constraints.
Can I use Notion as my only project management tool?
Notion can work as a project management tool for small teams with straightforward workflows, but it lacks sophisticated features like Gantt charts, critical path analysis, and resource allocation. For complex project portfolios or enterprise PMO needs, Smartsheet is more purpose-built. Notion excels as a complementary knowledge management layer alongside project tools.
What's the total cost difference for a 10-person team?
At standard pricing: Smartsheet costs $140/month (10 users × $14), while Notion costs $100/month (10 users × $10), saving $480 annually with Notion. However, if your team needs Smartsheet's advanced automation and project features, the extra cost provides significant value versus paying for a separate tool.
Which platform is easier to learn for non-technical team members?
Notion has a significantly lower learning curve due to its intuitive block-based interface, drag-and-drop functionality, and minimal setup required. Smartsheet requires more familiarity with spreadsheet concepts and configuration. Most users can be productive in Notion within hours, while Smartsheet typically requires 2-3 days of training.
Can both platforms integrate with my existing tools?
Both integrate with popular tools via Zapier and have APIs, but Smartsheet has more native connectors and higher API rate limits (10 req/sec vs Notion's 3 req/sec), making it better for complex automation scenarios. Notion focuses on external integrations through embed and database sync features rather than native connectors.
How to Choose Between Smartsheet and Notion
Primary Use Case: Smartsheet has Enterprise project management & work automation, while Notion has All-in-one workspace (docs, databases, tasks, wiki).
Gantt Chart Capabilities: Smartsheet has Advanced native Gantt with critical path, resource leveling, while Notion has Basic timeline view; limited project scheduling.
Starting Price (Monthly): Smartsheet has $14/user, while Notion has $10/user (or free personal plan).
Learning Curve: Smartsheet has Moderate (familiar to Excel users), while Notion has Low (intuitive block-based UI).
Automation Capabilities: Smartsheet has Native workflows + API + Zapier integration, while Notion has Button automations + API + limited workflow builder.
Consider: Document Editing & Collaboration
Document Editing & Collaboration: Smartsheet has Limited (attachments & comments only), while Notion has Rich (full page editing, slash commands, mentions).
Mobile App Functionality: Smartsheet has Read-only or limited editing on mobile, while Notion has Full read/write access on mobile app.