PandaDoc is a document automation and e-signature platform focused on streamlining proposal and contract workflows, while HubSpot is a comprehensive CRM and marketing automation suite. PandaDoc excels at document generation with 90%+ faster turnaround, while HubSpot dominates customer relationship management with integrated sales, marketing, and service tools.
PandaDoc vs HubSpot — Side-by-side comparison on A Versus B
All-in-one document automation platform with templates, e-signatures, and workflow management.
All-in-one CRM and marketing platform with integrated sales, service, and operations tools.
Primary Function. Document Generation Speed. Base Monthly Cost (Starter Plan). E-Signature Capability. Contact Management Features. Email Marketing Tools. API Rate Limits
Choose PandaDoc if your primary need is accelerating document workflows, e-signatures, and proposal generation—it's 8x faster than manual processes and costs 22% less. Choose HubSpot if you need a unified CRM platform to manage sales pipelines, marketing campaigns, and customer service—it's the better all-in-one solution for teams managing the complete customer lifecycle.
PandaDoc: Full CLM suite included | HubSpot: N/A
PandaDoc: iOS and Android with full editing capabilities | HubSpot: N/A
PandaDoc: Yes, with DocuSign integration | HubSpot: N/A
PandaDoc: Advanced API, Zapier, native workflows | HubSpot: N/A
PandaDoc: Standard PDFs with form fields | HubSpot: N/A
PandaDoc: Basic open rates and signing data | HubSpot: N/A
PandaDoc: Full document creation and signing | HubSpot: N/A
PandaDoc: Advanced (pricing tables, dynamic content) | HubSpot: N/A
PandaDoc: Yes (Stripe, PayPal) | HubSpot: N/A
PandaDoc: Yes (full capability) | HubSpot: N/A
PandaDoc: 600+ integrations | HubSpot: N/A
PandaDoc: Full offline support (iOS & Android) | HubSpot: N/A
PandaDoc: SOC 2 Type II, ISO 27001, GDPR, CCPA | HubSpot: N/A
PandaDoc: Advanced: merge fields, dynamic tables, conditional sections, API-driven workflows | HubSpot: N/A
PandaDoc: Yes (full CLM suite) | HubSpot: N/A
PandaDoc: 2,000+ templates | HubSpot: N/A
PandaDoc: 60+ integrations | HubSpot: N/A
PandaDoc: Advanced conditional multi-step workflows | HubSpot: N/A
PandaDoc: 3-4 minutes average | HubSpot: N/A
PandaDoc: 10,000 calls/day | HubSpot: 500 calls/15 sec (43,200/day)
PandaDoc: 14 days | HubSpot: 14 days (with free tier option)
PandaDoc: Contracts, proposals, quotes, invoices, NDAs | HubSpot: N/A
PandaDoc: Enterprise plan only (+$99/month) | HubSpot: N/A
PandaDoc: 4.6/5 (38K reviews) | HubSpot: N/A
PandaDoc: Conditional logic, variable fields, multi-step approval | HubSpot: N/A
PandaDoc: $35/month | HubSpot: $45/month
PandaDoc: 15-20 seconds | HubSpot: 120-180 seconds
PandaDoc: 300+ templates | HubSpot: 1,000+ templates
PandaDoc: 500+ integrations | HubSpot: 400+ integrations
PandaDoc: Native SOC 2 Type II, HIPAA, FDA 21 CFR Part 11 | HubSpot: Via third-party integration only
PandaDoc: 50,000+ users | HubSpot: 200,000+ customers
PandaDoc: 5,000 contacts | HubSpot: 1,000,000 contacts
PandaDoc: N/A | HubSpot: All tiers (Breeze)
PandaDoc: N/A | HubSpot: Full suite (email, automation, journeys)
Monthly Cost (50-person team, full suite)
PandaDoc: N/A | HubSpot: 15 million (unlimited practical)
PandaDoc: N/A | HubSpot: Comprehensive (email, lead scoring, workflows, forms, landing pages)
PandaDoc: N/A | HubSpot: Yes (Service Hub)
PandaDoc: N/A | HubSpot: Functional (secondary focus)
PandaDoc: N/A | HubSpot: Activity logging available
PandaDoc: N/A | HubSpot: UI Extensions, expanded API capabilities, object settings navigation
Starting Price (per user/month, billed annually)
Professional Tier Price (per user/month)
PandaDoc: N/A | HubSpot: High - requires training
PandaDoc: N/A | HubSpot: 6+ (CRM, Marketing, Sales, Service, Content, Operations)
PandaDoc: N/A | HubSpot: Good secondary feature
PandaDoc: N/A | HubSpot: 14-day free trial
PandaDoc: N/A | HubSpot: 4 (Sales, Marketing, Service, CMS)
PandaDoc: N/A | HubSpot: Nearly identical ratings
PandaDoc: N/A | HubSpot: Unlimited contacts
PandaDoc: N/A | HubSpot: Advanced (complex logic, unlimited sequences, lead scoring)
PandaDoc: N/A | HubSpot: Yes, full CRM suite included
PandaDoc: N/A | HubSpot: Yes (drag-and-drop, mobile-responsive, A/B testing)
PandaDoc: N/A | HubSpot: Yes (available but less prominent)
Contact List Size Limit (Standard Pricing)
PandaDoc: N/A | HubSpot: Unlimited growth with pro-rated pricing
PandaDoc: N/A | HubSpot: 2,000 emails/month
PandaDoc: N/A | HubSpot: Native unified CRM
PandaDoc: N/A | HubSpot: Advanced behavioral & predictive scoring
PandaDoc: N/A | HubSpot: Email, SMS, social, landing pages, ads
PandaDoc: N/A | HubSpot: Complex multi-step workflows with conditions
PandaDoc: N/A | HubSpot: Steep (comprehensive platform)
PandaDoc: N/A | HubSpot: 13 new features + 86 enhancements (Spring 2026)
PandaDoc: N/A | HubSpot: 3 (email, chat, phone only)
PandaDoc: N/A | HubSpot: Yes (1 user, 5 contacts)
PandaDoc: N/A | HubSpot: 24/7 support, priority for Enterprise
PandaDoc: N/A | HubSpot: Separate add-on ($45/month)
PandaDoc: N/A | HubSpot: Native HubSpot Chatbot
PandaDoc: N/A | HubSpot: 300+ requests/sec (Enterprise)
PandaDoc: N/A | HubSpot: Unlimited (Professional+)
PandaDoc: N/A | HubSpot: Comprehensive iOS/Android apps
PandaDoc: N/A | HubSpot: Included standard
PandaDoc: N/A | HubSpot: Basic predictive content
PandaDoc: N/A | HubSpot: HubSpot Starter at $20
PandaDoc: N/A | HubSpot: HubSpot Professional at $50
PandaDoc: N/A | HubSpot: Dedicated ecosystem integration
PandaDoc: N/A | HubSpot: HubSpot AI - advanced automation and predictive
PandaDoc: N/A | HubSpot: Third-party integrations required
PandaDoc: N/A | HubSpot: 4.7/5 - intuitive interface
PandaDoc: N/A | HubSpot: Good option - established in India
PandaDoc: N/A | HubSpot: Yes (via add-on)
PandaDoc: N/A | HubSpot: Third-party Integration
PandaDoc: N/A | HubSpot: 1 to 1000+ people
Professional/Standard Plan Monthly Price
PandaDoc: N/A | HubSpot: Native full CRM platform
PandaDoc: N/A | HubSpot: Unlimited with visual builder
PandaDoc: N/A | HubSpot: Mid-market to enterprise
PandaDoc: N/A | HubSpot: Chatspot add-on; requires manual training and configuration
PandaDoc: N/A | HubSpot: Native with A/B testing, sequences, and workflows
PandaDoc: N/A | HubSpot: Deal pipelines, team pipeline visibility, activity feeds
PandaDoc: N/A | HubSpot: $120/month base (not per-agent)
PandaDoc: N/A | HubSpot: 3 channels (email, chat, ticketing)
PandaDoc: N/A | HubSpot: Full (360° CRM with pipelines, deals, forecasting)
PandaDoc: N/A | HubSpot: Yes (email sequences, workflows, forms, landing pages)
PandaDoc: N/A | HubSpot: ChatSpot AI (content generation, workflow automation, analysis)
PandaDoc: N/A | HubSpot: 1000+ integrations
PandaDoc: N/A | HubSpot: 1,000,000+ (Enterprise)
PandaDoc: N/A | HubSpot: Full-featured automation
PandaDoc: N/A | HubSpot: 5/10 (Basic rules-based)
PandaDoc: N/A | HubSpot: 3,000+ certification courses
PandaDoc: N/A | HubSpot: Full pipeline with forecasting
PandaDoc: N/A | HubSpot: Basic (secondary feature)
PandaDoc: N/A | HubSpot: 10+ years in service
PandaDoc: N/A | HubSpot: 120 requests/min
PandaDoc: N/A | HubSpot: 4.7/5 (42K reviews)
PandaDoc: N/A | HubSpot: ChatSpot (25% deflection)
PandaDoc: N/A | HubSpot: $50 (Marketing Hub Starter)
PandaDoc: N/A | HubSpot: Limited (50 rules in Standard tier)
PandaDoc: N/A | HubSpot: Third-party connector (2-4 hr delays)
PandaDoc: N/A | HubSpot: 74% (Predictive Lead Scoring)
PandaDoc: N/A | HubSpot: Month-to-month available
PandaDoc: N/A | HubSpot: No (enterprise add-on only)
PandaDoc: N/A | HubSpot: Yes, paid add-on ($600/month minimum)
PandaDoc: N/A | HubSpot: Advanced with forecasting and stages
PandaDoc: N/A | HubSpot: Predictive AI-powered scoring
PandaDoc: N/A | HubSpot: Unlimited users (freemium model)
PandaDoc: N/A | HubSpot: No (requires CallRail $50-300/month)
PandaDoc: N/A | HubSpot: 1.4 million (free tier only)
PandaDoc: N/A | HubSpot: 4.4/5 (3,800 reviews)
PandaDoc: N/A | HubSpot: 3 (free tier) / Unlimited (paid)
CRM Contact Storage Limit (Free/Entry Tier)
PandaDoc: N/A | HubSpot: 5 (Facebook, Instagram, LinkedIn, X, TikTok)
AI Sentiment Analysis / Social Listening
PandaDoc: N/A | HubSpot: Basic keyword monitoring only
Team Members Supported (Free/Standard Tier)
PandaDoc: N/A | HubSpot: Unlimited on free tier
PandaDoc: N/A | HubSpot: $800 (Marketing Hub Pro)
PandaDoc: N/A | HubSpot: 1,000 contact limit (capped)
PandaDoc: N/A | HubSpot: 1,000+ integrations
PandaDoc: N/A | HubSpot: Moderate (workflows, limited coding)
PandaDoc: N/A | HubSpot: No, third-party integration required
PandaDoc: N/A | HubSpot: Full suite with workflows, landing pages, forms
PandaDoc: N/A | HubSpot: Yes, unlimited users
PandaDoc: N/A | HubSpot: 3+ (Phone, Chat, Email, Academy)
PandaDoc: N/A | HubSpot: Full CRM with pipeline, deals, tasks, and analytics
PandaDoc: N/A | HubSpot: 10-1000+ (growing to enterprise)
PandaDoc: N/A | HubSpot: iOS and Android
PandaDoc: N/A | HubSpot: Requires add-on
PandaDoc: N/A | HubSpot: Copilot AI, content generation, predictive scoring
PandaDoc: N/A | HubSpot: Full marketing automation with workflows
Monthly Cost Per Agent/User (Entry Level)
Monthly Cost Per Agent/User (Professional Tier)
PandaDoc: N/A | HubSpot: 1,200+ native & app partners
PandaDoc: N/A | HubSpot: Higher tiers only
PandaDoc: N/A | HubSpot: Contact management, deal pipelines, activity tracking, custom fields, lead scoring
PandaDoc: N/A | HubSpot: Phone calling, meeting scheduling, document tracking, forecasting, sequences
PandaDoc: N/A | HubSpot: Limited automations; multi-step workflows in paid tiers
PandaDoc: N/A | HubSpot: $50-$120 (varies by tier)
PandaDoc: N/A | HubSpot: 2 users (Starter tier)
PandaDoc: N/A | HubSpot: Limited per tier (1,000-10,000)
PandaDoc: N/A | HubSpot: No, requires Sales Hub Professional ($100+/user)
PandaDoc: N/A | HubSpot: Included in Marketing Hub tiers
PandaDoc: N/A | HubSpot: Yes, free CRM (up to 2 users)
Starting Monthly Price (Single User/Starter Tier)
PandaDoc: N/A | HubSpot: Available, requires separate setup
PandaDoc: N/A | HubSpot: Full suite with A/B testing and workflows
Price for 10-Person Support Team (Annual)
PandaDoc: N/A | HubSpot: $540/year (Starter) or $9,600+ (Professional)
PandaDoc: N/A | HubSpot: Free CRM tier with limited features
PandaDoc: N/A | HubSpot: $45/month (Starter plan, up to 2 users)
PandaDoc: N/A | HubSpot: Free tier included (unlimited contacts)
PandaDoc: N/A | HubSpot: Gmail, Outlook, web interface, Apple Mail
PandaDoc: N/A | HubSpot: Predictive lead scoring, AI chatbots, email insights
PandaDoc: N/A | HubSpot: 4.4 stars (7,200 reviews)
PandaDoc: N/A | HubSpot: Intermediate (predictive in Enterprise tier)
PandaDoc: N/A | HubSpot: 1-500 employees
PandaDoc: N/A | HubSpot: 4.6/5 (45,000 reviews)
PandaDoc: N/A | HubSpot: Yes - email campaigns, workflows, landing pages, ads
Customer Support Response Time (Paid Plans)
PandaDoc: N/A | HubSpot: 1-24 hours depending on plan
How to choose between PandaDoc and HubSpot
PandaDoc vs HubSpot — Structured Comparison Data
Machine-readable comparison dataset for PandaDoc vs HubSpot. Contains 296 attribute comparisons, 5 FAQ pairs.
PandaDoc vs HubSpot — Attribute Category Vocabulary
Taxonomy of attribute categories used to classify comparison data for PandaDoc vs HubSpot.
Can I use PandaDoc and HubSpot together?
Yes, PandaDoc integrates directly with HubSpot. You can create proposals in PandaDoc, track document status in HubSpot's CRM, and automatically log signed documents back to contact records. This is a popular setup for sales teams needing document automation plus CRM functionality.
Does PandaDoc replace HubSpot's CRM features?
No. PandaDoc focuses exclusively on document automation and e-signatures. It lacks HubSpot's sales pipeline management, contact scoring, email tracking, and deal forecasting. PandaDoc is a complementary tool, not a CRM replacement.
Which platform is better for small businesses with tight budgets?
HubSpot's free tier is more generous—it includes 1 user, unlimited contacts, and core CRM features with no expiration. PandaDoc's free tier limits you to 5,000 contacts and 5 documents/month. For a business needing both CRM and documents, HubSpot's free tier provides better value initially, then add PandaDoc's $35 plan for document workflows.
How long does it take to implement each platform?
PandaDoc can be operational in 1-2 days—you upload templates, configure e-signatures, and connect integrations. HubSpot requires 2-4 weeks for proper implementation including sales process mapping, pipeline setup, email automation rules, and team training across multiple modules.
What's the learning curve difference between the two?
PandaDoc has a minimal learning curve—most users are productive within 1-2 hours. HubSpot has a steeper curve due to 1,200+ features across sales, marketing, service, and operations. New HubSpot users typically need 1-2 weeks of training to use the platform effectively.
How to Choose Between PandaDoc and HubSpot
Primary Function: PandaDoc has Document automation & e-signatures, while HubSpot has CRM & marketing automation suite.
Document Generation Speed: PandaDoc has 15-20 seconds per document, while HubSpot has 2-3 minutes (manual process).
Consider: Base Monthly Cost (Starter Plan)
Base Monthly Cost (Starter Plan): PandaDoc has $35/month, while HubSpot has $45/month.
E-Signature Capability: PandaDoc has Native with DocuSign-level compliance, while HubSpot has Via Docusign/HelloSign integration.
Contact Management Features: PandaDoc has Basic contact storage only, while HubSpot has Advanced CRM with 400+ integrations.
Email Marketing Tools: PandaDoc has Not included, while HubSpot has Full suite with A/B testing.
API Rate Limits: PandaDoc has 10,000 calls/day, while HubSpot has 500 calls/15 seconds.