Trello excels at visual task management with its intuitive kanban boards, while Notion is a comprehensive all-in-one workspace combining databases, documents, wikis, and project management. Trello is simpler to learn; Notion is more powerful for complex workflows.
Notion vs Trello — Side-by-side comparison on A Versus B
All-in-one workspace platform combining notes, databases, wikis, and project management
Visual project management platform built on kanban boards for task tracking
Learning Curve. Pricing Model. Database Flexibility. Document Integration. Free Plan Features. Mobile App Functionality. Enterprise Compliance
Choose Trello if you need a lightweight, visual task management tool with minimal onboarding that your team can use immediately—ideal for simple projects, sprints, and kanban workflows. Choose Notion if you need a unified workspace to manage databases, documents, project tracking, and team wikis with complex relational data and custom workflows—best for scaling teams and knowledge-heavy organizations.
Notion: Notion's cloud servers | Trello: N/A
Notion: Free / $8-15 per user | Trello: N/A
Notion: Customizable approach | Trello: N/A
Notion: Real-time co-editing, permissions, comments, activity tracking | Trello: N/A
Notion: Full (relational databases, rollups, formulas) | Trello: N/A
Notion: Cloud-hosted (Notion controls servers) | Trello: N/A
Notion: Yes (built-in AI assistant) | Trello: N/A
Notion: High availability (no published SLA) | Trello: N/A
Notion: 9/10 (blocks, databases, relations) | Trello: N/A
Notion: 5/10 (basic automations only) | Trello: N/A
Notion: 2-50 users (flexible scale) | Trello: N/A
Notion: 7-14 days (custom setup required) | Trello: N/A
Notion: $20 (Business tier) | Trello: N/A
Notion: $24+ (Enterprise, custom) | Trello: N/A
Notion: Limited task/project features | Trello: N/A
Notion: 9/10 - Highly customizable | Trello: N/A
Notion: 8/10 - Steep learning curve | Trello: Minimal - intuitive interface
Notion: 9/10 - Native docs & databases | Trello: N/A
Notion: Basic (manual linking only) | Trello: N/A
Notion: Comprehensive (wiki, docs, databases, linked records) | Trello: N/A
Notion: No (requires manual setup with databases) | Trello: N/A
Notion: Very High (fully customizable databases and properties) | Trello: N/A
Notion: 10 (free plan with guests) | Trello: N/A
Notion: Not available (must track manually) | Trello: N/A
Notion: $8/month (Team tier) | Trello: N/A
Notion: Excellent for non-technical users - intuitive linked properties | Trello: N/A
Notion: Limited native two-way sync capability | Trello: N/A
Notion: Built-in AI assistant with limited agent connections | Trello: N/A
Notion: Steep learning curve with flexible drag-and-drop | Trello: N/A
Notion: Exceptional - optimized for feature roadmaps and linked data | Trello: N/A
Notion: Basic (via integrations only) | Trello: N/A
Notion: Limited tier system | Trello: N/A
Notion: Full editor (formatting, blocks, collaboration) | Trello: N/A
Notion: 100+ templates and integrations | Trello: N/A
Notion: Unlimited with role-based permissions | Trello: N/A
Notion: Flexible block-based editor with databases | Trello: N/A
Notion: Teams, project managers, content creators | Trello: N/A
Notion: Views API, Markdown support, automatic retries (2026) | Trello: N/A
Notion: Unlimited blocks and pages | Trello: Unlimited boards and cards
Notion: 35+ million | Trello: 30+ million
Notion: Full relational database support | Trello: Not natively supported
Notion: Limited offline capabilities | Trello: Mobile offline access available
Notion: Table, Board, Timeline, Calendar, Gallery, List | Trello: Board, List, Calendar, Map
Notion: REST API and official SDK | Trello: REST API available
Notion: Comments, mentions, real-time editing, threads | Trello: Comments, mentions, activity feed
Notion: Free (or $10/month for AI) | Trello: N/A
Notion: 50+ | Trello: 150+ Power-Ups available
Notion: Limited offline; web-first platform | Trello: N/A
Notion: $0 (free tier exists) | Trello: N/A
Notion: Basic linked mentions; manual linking required | Trello: N/A
Notion: 400+ (official integrations) | Trello: N/A
Notion: 100+ million across all sectors | Trello: N/A
Notion: Free (Plus $10/user) | Trello: N/A
Notion: Moderate (2-3 seconds with complex databases) | Trello: N/A
Notion: 1000+ through Zapier and native | Trello: N/A
Notion: All-in-one workspace & documentation | Trello: N/A
Notion: 3-7 days depending on customization | Trello: N/A
Notion: Native iOS/Android, good but slower | Trello: N/A
Notion: SSO, AI features, advanced permissions, audit logs | Trello: N/A
Notion: 30-60 (database learning curve) | Trello: N/A
Notion: 8 (iOS/Android, full sync) | Trello: N/A
Notion: PDF/CSV (some lock-in) | Trello: N/A
Notion: 10+ million active users | Trello: N/A
Notion: Yes, basic timeline view only | Trello: N/A
Notion: 3 requests per second (~180/min) | Trello: N/A
Notion: Limited (manual + integrations) | Trello: N/A
Notion: 50,000+ community templates | Trello: N/A
Notion: Proprietary blocks | Trello: N/A
Notion: CSV / Markdown export | Trello: N/A
Notion: Limited (limited API) | Trello: N/A
Notion: Notion AI (bundled in Business/Enterprise; trial on Free/Plus) | Trello: N/A
Free Tier Monthly Recording/Creation Limit
Notion: AI-powered search, Q&A, writing assistance (add-on) | Trello: N/A
Notion: Centralized knowledge/PM workspace | Trello: N/A
Notion: $100 (10 users @ $10) | Trello: N/A
Notion: $10 (Unlimited plan) | Trello: N/A
Notion: Read-only offline (web); requires app for editing | Trello: N/A
Notion: Full relational databases with 10+ view types | Trello: N/A
Notion: 5-10 hours for proficiency | Trello: N/A
Notion: Public API with Zapier/webhook support | Trello: N/A
Notion: $10/month (Plus) or $20/month (Business) | Trello: N/A
Notion: 3 (full page, bookmark, simple) | Trello: N/A
Notion: Basic (AI blocks limited to Pro/Team plans) | Trello: N/A
Notion: 0 (no native integration) | Trello: N/A
Notion: 500+ via Zapier, native integrations, and API | Trello: N/A
Notion: 1000+ community and official templates | Trello: N/A
Notion: Limited (requires sync after reconnect) | Trello: N/A
Notion: 30 minutes (learning curve for full features) | Trello: N/A
Monthly Subscription Cost (Personal Plan)
Notion: Unlimited workspace content; 5GB file attachments | Trello: N/A
Notion: Yes - relations, filters, sorts, multiple views | Trello: N/A
Notion: Full offline mode (desktop app) | Trello: N/A
Notion: 60+ (steep learning curve) | Trello: N/A
Notion: Basic (simple triggers and actions) | Trello: N/A
Notion: Yes - unlimited pages and sharing | Trello: N/A
Notion: Yes (native relations, rollups, and rollup filters) | Trello: N/A
Notion: 6 (Table, Calendar, Timeline, Gallery, Board, List) | Trello: N/A
Notion: 10,000 (performance degrades noticeably after 5,000) | Trello: N/A
Notion: 1,500+ (Zapier, Slack, webhooks, and native integrations) | Trello: N/A
Notion: Comments, mentions, reminders only | Trello: N/A
Notion: $120/year (Plus plan) | Trello: N/A
Notion: 6 platforms (Web, Windows, Mac, iOS, Android, Linux) | Trello: N/A
Notion: Advanced relational databases with filtering and sorting | Trello: N/A
Notion: Full real-time collaboration with comments and permissions | Trello: N/A
Notion: Partial offline (web requires internet, mobile has limited offline mode) | Trello: N/A
Notion: Proprietary Notion format (limited standard export) | Trello: N/A
Notion: 30-60 minutes to understand core features | Trello: N/A
Notion: Robust public API with extensive integration ecosystem | Trello: N/A
Notion: Unlimited (Plus plan) | Trello: N/A
Notion: Not FedRAMP authorized | Trello: N/A
Notion: $0 (limited to 1M blocks/month) | Trello: N/A
Notion: Unlimited (team plan dependent) | Trello: N/A
Notion: 1-to-1, Many-to-1, Many-to-Many | Trello: N/A
Notion: 12+ (Table, Board, Calendar, Timeline, Gallery, etc.) | Trello: N/A
Notion: 6+ (complex feature set requires training) | Trello: N/A
Notion: 8+ (PDF, HTML, Markdown, CSV, etc.) | Trello: N/A
Notion: Yes - unlimited blocks and databases | Trello: Free tier for unlimited users (basic features)
Notion: 75+ million registered users (as of 2024) | Trello: N/A
Notion: $120 per year (Plus plan, no AI) | Trello: N/A
Notion: Unlimited in Team plan | Trello: N/A
Notion: Unlimited (per subscription) | Trello: N/A
Notion: No (third-party integrations only) | Trello: N/A
Notion: No (web-based only) | Trello: N/A
Notion: Notion AI included in Pro/Team plans | Trello: N/A
Notion: Linear page-based structure | Trello: N/A
Notion: Unlimited (paid plans) | Trello: N/A
Notion: Full relational databases with filters, sorts, relations | Trello: N/A
Notion: 10000+ community templates | Trello: N/A
Notion: Full offline capability with sync | Trello: N/A
Notion: Unlimited blocks + 10 GB files | Trello: N/A
Notion: $10 (unlimited access) | Trello: N/A
Notion: 50+ integrated features | Trello: N/A
Notion: Limited (requires extension) | Trello: N/A
Notion: $0 (Pro: $120/year) | Trello: N/A
Notion: 20+ workspace templates | Trello: N/A
Notion: Timeline view available; no dependency or critical path analysis | Trello: N/A
Notion: Manual tracking only; no native capacity features | Trello: N/A
Notion: 10,000 rows (performance degrades) | Trello: N/A
Notion: Limited cross-database visibility | Trello: N/A
Notion: 5+ (Table, Gallery, Kanban, Calendar, Timeline) | Trello: N/A
Notion: $12 (Notion Team plan) | Trello: N/A
Notion: $0 (personal), $120/year (Pro single-user) | Trello: N/A
Notion: 5 GB (Notion personal, expandable) | Trello: N/A
Notion: 50+ (SUM, IF, COUNT, ROLLUP, etc.) | Trello: N/A
Notion: 8-15 hours for competent database design | Trello: 1-2 days
Maximum Database Rows (optimal performance)
Notion: 10,000 rows before noticeable slowdown | Trello: N/A
Real-time Simultaneous Collaborators (unlimited tier)
Notion: Limited by workspace plan (typically 10-50 concurrent editors) | Trello: N/A
Notion: Excellent; optimized for mobile-first reading and editing | Trello: N/A
Native Data Visualization (charts, pivots)
Notion: No; requires third-party tools or manual workarounds | Trello: N/A
Notion: Unlimited | Trello: Unlimited cards
Notion: Full relational with rollups, formulas, aggregations | Trello: N/A
Notion: Limited (formula-based) | Trello: N/A
Notion: Yes, real-time collaboration | Trello: N/A
Notion: $10 (Pro plan) | Trello: $5 (Standard plan)
Notion: Up to 10 databases/pages | Trello: Unlimited boards
Notion: 6 views (table, kanban, calendar, timeline, gallery, list) | Trello: 1 view (kanban only)
Notion: Unlimited relations, rollups, formulas, and filters | Trello: Not supported; single-view kanban only
Notion: View-only for complex databases; limited editing | Trello: Full kanban interaction, card editing, and comments
Notion: 120-240 minutes (requires template setup) | Trello: 5-15 minutes (create board, add cards, invite team)
Notion: Yes - rich-text with synced blocks and templates | Trello: No - descriptions only, requires Power-Ups
Max Database Items Before Performance Degradation
Notion: No (Zapier workaround only) | Trello: N/A
Notion: 1-2 seconds (1000-2000ms) | Trello: N/A
Notion: 10+ (stable with minor lag) | Trello: N/A
Notion: No native email; third-party only | Trello: N/A
Notion: 100+ REST API endpoints | Trello: N/A
Notion: Read-only mode offline | Trello: N/A
Notion: 1000+ community templates + Zapier/Make | Trello: N/A
Notion: iOS + Android official apps | Trello: N/A
Notion: 800+ official templates | Trello: N/A
Notion: Notion API + CSV/Markdown exports | Trello: N/A
Notion: $14 (Pro plan, annual) | Trello: N/A
Notion: $32 (Team plan, annual) | Trello: N/A
Notion: 12 basic automation triggers | Trello: 50-200
Notion: 30 hours for proficiency | Trello: N/A
Notion: Basic calendar view (limited critical path analysis) | Trello: N/A
Notion: Unlimited custom fields, relations, formulas, rollups, and linked databases | Trello: N/A
Notion: 500+ via Zapier, 50+ native | Trello: N/A
Notion: $10 (billed annually) | Trello: N/A
Notion: ~10,000+ templates | Trello: N/A
Notion: Optimized up to 10,000 items per view | Trello: N/A
Notion: Database automations, API integrations, Zapier/Make support | Trello: N/A
Notion: $120/month (Pro plan, capped usage) | Trello: N/A
Notion: $120/month (unlimited members, Pro) | Trello: N/A
Notion: 0 native (requires third-party integration) | Trello: N/A
Notion: Full rich-text editor with embeds | Trello: N/A
Notion: Advanced, with rollups and filters | Trello: N/A
Notion: Limited offline; requires internet for most features | Trello: N/A
Notion: 10-14 days for average user | Trello: N/A
Notion: Sync requires active internet connection | Trello: N/A
Starting Price per User/Month (Annual Billing)
Notion: $10/user (free tier available) | Trello: N/A
Notion: Unlimited users, unlimited workspaces | Trello: N/A
Notion: Third-party only (Zapier) | Trello: N/A
Notion: Advanced (rollups, lookups, formulas) | Trello: N/A
Notion: 3 requests/second (180/min) | Trello: N/A
Notion: 1.4s (typical page/database view) | Trello: N/A
Notion: 300+ integrations via Zapier/native | Trello: N/A
Notion: $0 (Unlimited free tier) | Trello: N/A
Notion: No (requires integration) | Trello: N/A
Notion: 5 views (Table, Board, Calendar, Timeline, Gallery) | Trello: 2 (board, list)
Notion: 30+ automation options | Trello: N/A
Notion: 10+ types (includes relations, rollups, formulas, templates) | Trello: N/A
Notion: 2-4 hours to start productive work | Trello: N/A
Notion: Limited (basic role options, no granular permissions) | Trello: N/A
Notion: $150/month (15 members × $10) | Trello: N/A
Notion: $500/month (50 members × $10) | Trello: N/A
Notion: 8 (relational, formulas, rollups, filters, sorts, synced blocks, templates) | Trello: N/A
Notion: Unlimited free tier available | Trello: N/A
Notion: 40% of desktop features | Trello: N/A
Base Monthly Cost Per User (Annual Billing)
Notion: $10.00 (Team plan) | Trello: N/A
Notion: Not native - timeline view available via database relations | Trello: N/A
Notion: Manual tracking via database properties | Trello: N/A
Notion: Full support with many-to-many relations and rollups | Trello: N/A
Notion: Basic - templates and button automations, limited conditional logic | Trello: N/A
Notion: 150+ integrations via Zapier, Make, and native connectors | Trello: N/A
Notion: Unlimited pages (feature-limited) | Trello: N/A
Notion: 8 (basic actions only) | Trello: N/A
Notion: Full rich-text editor with synced blocks | Trello: N/A
Notion: Linked databases with basic relations | Trello: N/A
Notion: 3 (Table, Board, Gallery) | Trello: N/A
Notion: $10 (Personal Pro with AI) | Trello: N/A
Notion: 30-60 minutes to configure workspace | Trello: N/A
Notion: Advanced with filtering, sorting, and relations | Trello: N/A
Notion: Unlimited simultaneous editors | Trello: N/A
Notion: $10 (Plus plan, free tier available with limits) | Trello: N/A
Notion: $120/year ($600 over 5 years) | Trello: N/A
Notion: 2000-4000ms (dependent on internet) | Trello: N/A
Notion: Full (one-to-many, many-to-many, rollups, formulas) | Trello: N/A
Notion: 200+ (primarily cosmetic and integration) | Trello: N/A
Notion: $0-$20 base | Trello: $5 (Standard) - $17.50 (Business)
Notion: Manual creation (no AI) | Trello: N/A
Notion: 20+ interface languages | Trello: N/A
Notion: 0 without AI add-on | Trello: N/A
Notion: 0% (no AI acceleration) | Trello: N/A
Notion: Yes - unlimited notes with basic features | Trello: N/A
Notion: 6 platforms (Web, macOS, Windows, iOS, Android, Linux via web) | Trello: N/A
Notion: Unlimited blocks (tested with 1M+ blocks) | Trello: N/A
Notion: Up to 100+ simultaneous editors per workspace | Trello: N/A
Notion: 80+ native integrations + Zapier support | Trello: N/A
Notion: Markdown support with limited native formatting | Trello: N/A
Notion: 8 view types (table, gallery, kanban, calendar, timeline, list, board, scatter) | Trello: N/A
Notion: N/A | Trello: Basic Kanban only, no sprints
Notion: N/A | Trello: 1-10 users, small teams
Notion: N/A | Trello: Limited customization
Notion: N/A | Trello: Basic progress tracking only
Notion: N/A | Trello: $5 per user (Standard)
Notion: N/A | Trello: Yes (unlimited basic features)
Notion: N/A | Trello: Via Power-Ups only
Notion: N/A | Trello: Basic with Butler automation
Notion: N/A | Trello: Emerging AI Power-Ups available
Notion: N/A | Trello: No - requires integrations
Notion: N/A | Trello: Checklist-based subtasks
Notion: N/A | Trello: Low - intuitive visual interface
Notion: N/A | Trello: No, manual tracking only
Notion: N/A | Trello: 3 (Kanban, Calendar, Table)
Monthly Cost (Single User, Standard Plan)
Notion: N/A | Trello: $10/user (Standard)
Notion: N/A | Trello: $99 (Standard at $10/user)
Professional Plan Price (Per User/Month)
Notion: N/A | Trello: 4 (timeline, calendar, map, table)
Notion: N/A | Trello: Manual board cloning required
Notion: N/A | Trello: 5 (calendar, timeline, table, map, dashboard)
Notion: N/A | Trello: Limited kanban/scrum with Butler rules
Notion: N/A | Trello: 240+ Power-Ups available
Notion: N/A | Trello: Unlimited in free tier
Notion vs Trello — Structured Comparison Data
Machine-readable comparison dataset for Notion vs Trello. Contains 420 attribute comparisons, 5 FAQ pairs.
Notion vs Trello — Attribute Category Vocabulary
Taxonomy of attribute categories used to classify comparison data for Notion vs Trello.
Can I use Notion for simple kanban task management like Trello?
Yes, Notion includes a kanban database view that functions similarly to Trello boards. However, Notion requires creating a database first (learning curve), while Trello's kanban is the default experience. For teams already in Notion, using kanban view is efficient; for simple task-only workflows, Trello is faster to set up.
Which is cheaper for a team of 10 people?
Trello's Standard plan ($5/user) costs $50/month for 10 users. Notion's Pro plan ($10/user) costs $100/month. However, Notion's pricing structure allows multiple workspaces without per-user limits on some plans for larger teams, potentially saving money at scale. For teams under 20, Trello is cheaper; beyond that, Notion's flexibility may offer better ROI.
Can I migrate from Trello to Notion or vice versa?
Notion provides CSV import from Trello, which creates basic databases but doesn't preserve complex relations or Power-Ups. Reverse migration (Notion to Trello) is manual; Trello doesn't natively import Notion databases. Most users migrating from Trello to Notion do so incrementally, keeping Trello for simple projects and using Notion for complex work.
Which has better integrations for project management workflows?
Notion connects via native integrations and Zapier/Make, supporting 500+ apps but requiring workaround automation. Trello has 200+ native Power-Ups plus Zapier/Make support. Both excel at integrations, but Trello's Power-Ups are purpose-built for kanban workflows, while Notion requires custom configurations. For complex automation, Notion's API is more powerful; for out-of-box integrations, Trello wins.
Is Notion secure enough for enterprise use?
Yes. Notion holds SOC 2 Type II certification, is GDPR and HIPAA compliant, and offers 99.9% uptime SLA with enterprise-grade encryption. Trello also has SOC 2 Type II, GDPR, and HIPAA compliance with slightly higher 99.99% SLA. Both are enterprise-ready; choose based on your organization's specific security requirements and compliance frameworks.
Learning Curve: Notion has Steep - requires setup and database configuration, while Trello has Gentle - drag-and-drop interface, ready to use immediately.
Pricing Model: Notion has $10/user/month (Pro) with unlimited databases, while Trello has $5/user/month (Standard) with limited features per board.
Database Flexibility: Notion has Unlimited relations, rollups, and filters, while Trello has Single-view kanban boards with basic filtering.
Document Integration: Notion has Native rich-text editing, wikis, and templates, while Trello has Limited - descriptions only, no native document workspace.
Free Plan Features: Notion has Up to 10 databases, basic blocks, limited API, while Trello has Unlimited boards, card attachments, Power-Ups limited to 1 free.
Mobile App Functionality: Notion has View-only for complex databases, limited editing, while Trello has Full kanban interaction, card management, and comments.
Enterprise Compliance: Notion has SOC 2 Type II, GDPR, HIPAA, 99.9% uptime SLA, while Trello has SOC 2 Type II, GDPR, HIPAA, 99.99% uptime SLA.