Monday.com is a specialized project management and workflow automation platform optimized for team collaboration and task tracking, while Notion is a all-in-one workspace combining databases, documents, wikis, and project management in one flexible tool. Monday.com costs $12/user/month (billed annually) with strong automation, whereas Notion costs $12/user/month but offers broader functionality at a lower total cost for smaller teams.
Monday.com vs Notion — Side-by-side comparison on A Versus B
Cloud-based project management and workflow automation platform designed for team collaboration.
All-in-one workspace platform combining documents, databases, wikis, CRM, and project management.
Primary Use Case. Pricing Model. Automation Capabilities. Learning Curve. Database Flexibility. Team Collaboration Features. Document Management
Choose Monday.com if your team prioritizes project management, workflow automation, and Gantt/timeline planning—it excels at coordinating complex projects with minimal setup. Choose Notion if you need an all-in-one platform to consolidate documentation, knowledge bases, databases, and project tracking in one place, and your team has time to invest in learning a flexible tool.
Monday.com: Highly Customizable | Notion: Very High (fully customizable databases and properties)
Monday.com: Small to Enterprise | Notion: N/A
Monday.com: Template automation, board sync | Notion: N/A
Monday.com: 500 MB | Notion: Unlimited blocks + 10 GB files
Monday.com: Limited native capabilities | Notion: N/A
Monday.com: Good with templates | Notion: 9/10 - Highly customizable
Monday.com: Kanban, Timeline, Map, Calendar, Board, List | Notion: N/A
Monday.com: Mid-size to enterprise | Notion: N/A
Monday.com: 14 days (unlimited users/boards) | Notion: N/A
Monday.com: 99.9% SLA | Notion: High availability (no published SLA)
Monday.com: 6/10 (predefined views only) | Notion: 9/10 (blocks, databases, relations)
Monday.com: 9/10 (AI-powered workflows, complex rules) | Notion: 5/10 (basic automations only)
Monday.com: 20+ users (enterprise focus) | Notion: 2-50 users (flexible scale)
Monday.com: 3-5 days with templates | Notion: 7-14 days (custom setup required)
Monday.com: 1,000 instances per template | Notion: Not available
Enterprise Governance & Permissions Granularity
Monday.com: Good permissions, less granular than Wrike | Notion: N/A
Monday.com: Task-level only | Notion: N/A
Monday.com: 9/10 - AI-powered automation scaling | Notion: N/A
Monday.com: 20-100+ (mid-market to enterprise) | Notion: N/A
Monday.com: Largest platform (exact proprietary) | Notion: N/A
Monday.com: Cross-departmental (CRM, approvals, HR, etc.) | Notion: N/A
Monday.com: 9/10 - Best overall for usability | Notion: N/A
Monday.com: $12/seat/month | Notion: N/A
Monday.com: $19/seat/month (Pro) | Notion: N/A
Monday.com: $11,400 (Pro plan) | Notion: N/A
Monday.com: Limited, requires customization | Notion: N/A
Monday.com: High flexibility with color-coded boards | Notion: N/A
Monday.com: Work OS (multi-function) | Notion: N/A
Monday.com: Native CRM module built-in | Notion: N/A
Monday.com: Project management core | Notion: N/A
Monday.com: Low complexity (intuitive) | Notion: N/A
Monday.com: 22% higher than ClickUp | Notion: N/A
Monday.com: $12 | Notion: $14 (Pro plan, annual)
Monday.com: Board-level dashboards | Notion: N/A
Monday.com: 1 core app (project management) | Notion: N/A
Monday.com: 1000+ integrations | Notion: 60+ native + Zapier
Monday.com: 4.4/5 stars (3,500+ reviews) | Notion: N/A
Ease of Use Score (Average User Feedback)
Monday.com: 9.1/10 (intuitive interface) | Notion: N/A
Monday.com: Not included; requires integration | Notion: N/A
Monday.com: Unlimited with advanced logic | Notion: N/A
Monday.com: Custom automation workaround required | Notion: N/A
Monday.com: 4.1★ (9,800+ reviews) | Notion: N/A
Monday.com: 300+ | Notion: 1000+ community templates + Zapier/Make
Monday.com: Add-on or requires custom setup | Notion: N/A
Monday.com: 300+ | Notion: 200+ native + 2000+ via Zapier
Monday.com: 1,500+ | Notion: ~10,000+ templates
Monday.com: Advanced (conditional, multi-step, API-driven) | Notion: Basic (simple triggers and actions)
Monday.com: Up to 2 users | Notion: Yes; unlimited blocks for individuals
Monthly Cost (Single User, Standard Plan)
Monday.com: $40/user (Pro) | Notion: N/A
Monday.com: $360 (Pro at $40/user) | Notion: N/A
Monday.com: 10+ views (Board, Timeline, Kanban, Calendar, Org, Map, Form, Gallery, etc.) | Notion: N/A
Professional Plan Price (Per User/Month)
Monday.com: Unlimited | Notion: 12 basic automation triggers
Monday.com: Yes - dedicated workload planning | Notion: N/A
Monday.com: 7+ (Kanban, Gantt, Timeline, Calendar, Table, etc.) | Notion: N/A
Monday.com: $200-400/month | Notion: N/A
Monday.com: $1,000-1,200/month | Notion: N/A
Monday.com: Advanced (conditional logic, multi-step workflows) | Notion: N/A
Monday.com: Varies by plan (up to unlimited) | Notion: N/A
Monday.com: Yes (advanced with webhooks) | Notion: N/A
Monday.com: Unlimited (1000+) | Notion: N/A
Advanced Agile Features (Sprint Velocity Tracking)
Monday.com: Full offline functionality | Notion: N/A
Monday.com: Basic webhook support | Notion: N/A
Monday.com: 250+ | Notion: 10000+ community templates
Monday.com: Yes, full-featured with dependencies | Notion: Yes, basic timeline view only
Monday.com: Basic capacity planning only | Notion: N/A
Monday.com: Full feature parity | Notion: N/A
Monday.com: 10 requests/second | Notion: N/A
Monday.com: GitHub only (via Zapier) | Notion: N/A
Monday.com: Premium only ($12+/user) | Notion: N/A
Monday.com: 20+ field types | Notion: N/A
Monday.com: 300 req/min | Notion: 3 requests/second
Monday.com: Included in all paid plans | Notion: N/A
Monday.com: 14-day trial only | Notion: N/A
Monday.com: 2 GB per workspace | Notion: Unlimited blocks/pages, ~10 GB estimate
Monday.com: 4.5/5 (38K reviews) | Notion: N/A
Monday.com: 6 (Kanban, Timeline, Calendar, Table, Gantt, Board) | Notion: N/A
Monday.com: Basic record linking only | Notion: N/A
Monday.com: GraphQL API + REST API | Notion: Public API with Zapier/webhook support
Monday.com: Workflow automations, Integration hub, AI assistant | Notion: Database automations, API integrations, Zapier/Make support
Monday.com: $120/month (2-seat minimum = $24 + 3 additional seats) | Notion: $120/month (Pro plan, capped usage)
Monday.com: $240/month (20 seats × $12) | Notion: $120/month (unlimited members, Pro)
Monday.com: 200+ pre-built automations | Notion: 0 native (requires third-party integration)
Monday.com: 2-3 days for average user | Notion: 10-14 days for average user
Monday.com: File storage only, no native editing | Notion: Full rich-text editor with embeds
Monday.com: Limited, basic linking only | Notion: Advanced, with rollups and filters
Monday.com: N/A | Notion: Notion's cloud servers
Monday.com: N/A | Notion: Free / $8-15 per user
Monday.com: N/A | Notion: Customizable approach
Monday.com: N/A | Notion: Moderate support
Monday.com: N/A | Notion: Real-time co-editing, permissions, comments, activity tracking
Monday.com: N/A | Notion: Limited (~30%)
Monday.com: N/A | Notion: Full (relational databases, rollups, formulas)
Monday.com: N/A | Notion: Cloud-hosted (Notion controls servers)
Monday.com: N/A | Notion: Yes (built-in AI assistant)
Monday.com: N/A | Notion: $10 (Plus tier)
Monday.com: N/A | Notion: $20 (Business tier)
Monday.com: N/A | Notion: $24+ (Enterprise, custom)
Monday.com: N/A | Notion: 5/10 (limited)
Monday.com: N/A | Notion: 4/10 (minimal)
Monday.com: N/A | Notion: Limited task/project features
Monday.com: N/A | Notion: 8/10 - Steep learning curve
Monday.com: N/A | Notion: 9/10 - Native docs & databases
Monday.com: N/A | Notion: Basic (manual linking only)
Monday.com: N/A | Notion: Comprehensive (wiki, docs, databases, linked records)
Monday.com: N/A | Notion: No (requires manual setup with databases)
Monday.com: N/A | Notion: 10 (free plan with guests)
Monday.com: N/A | Notion: Not available (must track manually)
Monday.com: N/A | Notion: $8/month (Team tier)
Monday.com: N/A | Notion: Excellent for non-technical users - intuitive linked properties
Monday.com: N/A | Notion: Limited native two-way sync capability
Monday.com: N/A | Notion: Built-in AI assistant with limited agent connections
Monday.com: N/A | Notion: Steep learning curve with flexible drag-and-drop
Monday.com: N/A | Notion: Exceptional - optimized for feature roadmaps and linked data
Monday.com: N/A | Notion: Basic (via integrations only)
Monday.com: N/A | Notion: Limited tier system
Monday.com: N/A | Notion: Full editor (formatting, blocks, collaboration)
Monday.com: N/A | Notion: 100+ templates and integrations
Monday.com: N/A | Notion: Unlimited with role-based permissions
Monday.com: N/A | Notion: Flexible block-based editor with databases
Monday.com: N/A | Notion: Teams, project managers, content creators
Monday.com: N/A | Notion: Views API, Markdown support, automatic retries (2026)
Monday.com: N/A | Notion: 600+ via Zapier
Monday.com: N/A | Notion: Unlimited blocks and pages
Monday.com: N/A | Notion: Full relational database support
Monday.com: N/A | Notion: Limited offline capabilities
Monday.com: N/A | Notion: Table, Board, Timeline, Calendar, Gallery, List
Monday.com: N/A | Notion: REST API and official SDK
Monday.com: N/A | Notion: Comments, mentions, real-time editing, threads
Monday.com: N/A | Notion: Free (or $10/month for AI)
Monday.com: N/A | Notion: 5 basic options
Monday.com: N/A | Notion: Limited offline; web-first platform
Monday.com: N/A | Notion: $0 (free tier exists)
Monday.com: N/A | Notion: $100-160/month
Monday.com: N/A | Notion: Basic linked mentions; manual linking required
Monday.com: N/A | Notion: 400+ (official integrations)
Monday.com: N/A | Notion: 100+ million across all sectors
Monday.com: N/A | Notion: Free (Plus $10/user)
Monday.com: N/A | Notion: Moderate (2-3 seconds with complex databases)
Monday.com: N/A | Notion: 1000+ through Zapier and native
Monday.com: N/A | Notion: All-in-one workspace & documentation
Monday.com: N/A | Notion: 3-7 days depending on customization
Monday.com: N/A | Notion: Native iOS/Android, good but slower
Monday.com: N/A | Notion: SSO, AI features, advanced permissions, audit logs
Monday.com: N/A | Notion: 30-60 (database learning curve)
Monday.com: N/A | Notion: 8 (iOS/Android, full sync)
Monday.com: N/A | Notion: PDF/CSV (some lock-in)
Monday.com: N/A | Notion: 10+ million active users
Monday.com: N/A | Notion: 3 requests per second (~180/min)
Monday.com: N/A | Notion: Limited (manual + integrations)
Monday.com: N/A | Notion: 50,000+ community templates
Monday.com: N/A | Notion: Cloud-based SaaS
Monday.com: N/A | Notion: Proprietary blocks
Monday.com: N/A | Notion: CSV / Markdown export
Monday.com: N/A | Notion: Yes — real-time
Monday.com: N/A | Notion: Cloud (built-in)
Monday.com: N/A | Notion: Yes — powerful
Monday.com: N/A | Notion: Limited (limited API)
Monday.com: N/A | Notion: Notion AI (bundled in Business/Enterprise; trial on Free/Plus)
Monday.com: N/A | Notion: Free (10 guests)
Monday.com: N/A | Notion: Plus $10/user/mo
Free Tier Monthly Recording/Creation Limit
Monday.com: N/A | Notion: Unlimited pages
Monday.com: N/A | Notion: 30-120 minutes
Monday.com: N/A | Notion: AI-powered search, Q&A, writing assistance (add-on)
Monday.com: N/A | Notion: Centralized knowledge/PM workspace
Monday.com: N/A | Notion: $100 (10 users @ $10)
Monday.com: N/A | Notion: $10 (Unlimited plan)
Monday.com: N/A | Notion: Read-only offline (web); requires app for editing
Monday.com: N/A | Notion: Full relational databases with 10+ view types
Monday.com: N/A | Notion: 5-10 hours for proficiency
Monday.com: N/A | Notion: $10/month (Plus plan)
Monday.com: N/A | Notion: 3 (full page, bookmark, simple)
Monday.com: N/A | Notion: Native relational databases with rollups, filters, sorts
Monday.com: N/A | Notion: Basic (AI blocks limited to Pro/Team plans)
Monday.com: N/A | Notion: 0 (no native integration)
Monday.com: N/A | Notion: 500+ via Zapier, native integrations, and API
Monday.com: N/A | Notion: 1000+ community and official templates
Monday.com: N/A | Notion: Read-only offline via Web Clipper; limited without internet
Monday.com: N/A | Notion: 30 minutes (learning curve for full features)
Monthly Subscription Cost (Personal Plan)
Monday.com: N/A | Notion: Unlimited workspace content; 5GB file attachments
Monday.com: N/A | Notion: Yes - relations, filters, sorts, multiple views
Monday.com: N/A | Notion: Full offline mode (desktop app)
Monday.com: N/A | Notion: 60+ (steep learning curve)
Monday.com: N/A | Notion: Yes (native relations, rollups, and rollup filters)
Monday.com: N/A | Notion: 6 (Table, Calendar, Timeline, Gallery, Board, List)
Monday.com: N/A | Notion: 10,000 (performance degrades noticeably after 5,000)
Monday.com: N/A | Notion: 1,500+ (Zapier, Slack, webhooks, and native integrations)
Monday.com: N/A | Notion: Comments, mentions, reminders only
Monday.com: N/A | Notion: $120/year (Plus plan)
Monday.com: N/A | Notion: 6 platforms (Web, Windows, Mac, iOS, Android, Linux)
Monday.com: N/A | Notion: Advanced relational databases with filtering and sorting
Monday.com: N/A | Notion: Full real-time collaboration with comments and permissions
Monday.com: N/A | Notion: Partial offline (web requires internet, mobile has limited offline mode)
Monday.com: N/A | Notion: Proprietary Notion format (limited standard export)
Monday.com: N/A | Notion: 30-60 minutes to understand core features
Monday.com: N/A | Notion: Robust public API with extensive integration ecosystem
Monday.com: N/A | Notion: Unlimited (Plus plan)
Monday.com: N/A | Notion: Yes, certified
Monday.com: N/A | Notion: Not FedRAMP authorized
Monday.com: N/A | Notion: $0 (limited to 1M blocks/month)
Monday.com: N/A | Notion: Unlimited (team plan dependent)
Monday.com: N/A | Notion: 1-to-1, Many-to-1, Many-to-Many
Monday.com: N/A | Notion: 12+ (Table, Board, Calendar, Timeline, Gallery, etc.)
Monday.com: N/A | Notion: 6+ (complex feature set requires training)
Monday.com: N/A | Notion: 8+ (PDF, HTML, Markdown, CSV, etc.)
Monday.com: N/A | Notion: $10 (Plus plan)
Monday.com: N/A | Notion: Yes - unlimited blocks and databases
Monday.com: N/A | Notion: 75+ million registered users (as of 2024)
Monday.com: N/A | Notion: $120 per year (Plus plan, no AI)
Monday.com: N/A | Notion: $10 (Team plan)
Monday.com: N/A | Notion: Unlimited in Team plan
Monday.com: N/A | Notion: Unlimited (per subscription)
Monday.com: N/A | Notion: Multi-level relations, rollups, and formulas
Monday.com: N/A | Notion: No (third-party integrations only)
Monday.com: N/A | Notion: No (web-based only)
Monday.com: N/A | Notion: Notion AI included in Pro/Team plans
Monday.com: N/A | Notion: Linear page-based structure
Monday.com: N/A | Notion: Unlimited (paid plans)
Monday.com: N/A | Notion: Full relational databases with filters, sorts, relations
Monday.com: N/A | Notion: Full offline capability with sync
Monday.com: N/A | Notion: $10 (unlimited access)
Monday.com: N/A | Notion: 50+ integrated features
Monday.com: N/A | Notion: Limited (requires extension)
Monday.com: N/A | Notion: $10/user/month
Monday.com: N/A | Notion: $0 (Pro: $120/year)
Monday.com: N/A | Notion: 20+ workspace templates
Monday.com: N/A | Notion: Timeline view available; no dependency or critical path analysis
Monday.com: N/A | Notion: Manual tracking only; no native capacity features
Monday.com: N/A | Notion: 10,000 rows (performance degrades)
Monday.com: N/A | Notion: Limited cross-database visibility
Monday.com: N/A | Notion: $12 (Notion Team plan)
Monday.com: N/A | Notion: 1-2 seconds (1000-2000ms)
Monday.com: N/A | Notion: 10+ (stable with minor lag)
Monday.com: N/A | Notion: No native email; third-party only
Monday.com: N/A | Notion: 100+ REST API endpoints
Monday.com: N/A | Notion: Read-only offline mode
Monday.com: N/A | Notion: iOS + Android official apps
Monday.com: N/A | Notion: 800+ official templates
Monday.com: N/A | Notion: Notion API + CSV/Markdown exports
Monday.com: N/A | Notion: $32 (Team plan, annual)
Monday.com: N/A | Notion: 30 hours for proficiency
Monday.com: N/A | Notion: Basic calendar view (limited critical path analysis)
Monday.com: N/A | Notion: Unlimited custom fields, relations, formulas, rollups, and linked databases
Monday.com: N/A | Notion: 500+ via Zapier, 50+ native
Monday.com: N/A | Notion: $10 (billed annually)
Monday.com: N/A | Notion: Unlimited with cursor presence
Monday.com: N/A | Notion: Optimized up to 10,000 items per view
Monday.com: N/A | Notion: $10.00 (or free)
Monday.com: N/A | Notion: 15+ (Table, Kanban, Calendar, Gallery, Timeline, etc.)
Monday.com: N/A | Notion: Limited offline; requires internet for most features
Monday.com: N/A | Notion: Sync requires active internet connection
How to choose between Monday.com and Notion
Monday.com vs Notion — Structured Comparison Data
Machine-readable comparison dataset for Monday.com vs Notion. Contains 391 attribute comparisons, 5 FAQ pairs.
Monday.com vs Notion — Attribute Category Vocabulary
Taxonomy of attribute categories used to classify comparison data for Monday.com vs Notion.
Which is better for managing a software development project?
Monday.com is superior for software teams. It offers native Gantt charts, sprint planning views, 90+ integrations (including GitHub and Jira), and 200+ built-in automations to sync task statuses automatically. Most dev teams become productive in 2-3 days. Notion can work but requires more manual setup and lacks native project-specific features like dependency tracking.
Which is cheaper for a startup with 15 people?
Notion is significantly cheaper. At $120/month for unlimited team members on Pro, versus Monday.com at $180/month (15 seats × $12). Notion's cost advantage grows with team size—at 20 people, Notion stays at $120/month while Monday.com jumps to $240/month. However, if you need heavy automation, Monday.com's 200+ built-in recipes could save $1,200+/year in Zapier subscription costs.
Can Notion replace Monday.com for project management?
Notion can replace Monday.com for basic project tracking (task lists, kanban, timelines), but it lacks Monday's specialized features: native Gantt dependencies, resource allocation, workload management, and built-in automations. Notion excels when you also need document management, wikis, and database flexibility in one platform. For complex project workflows, Monday.com remains superior.
How long does it take to implement each platform?
Monday.com: 1 week. Most teams use pre-built templates and become productive within 2-3 days. Notion: 3-4 weeks. Notion requires more customization due to its flexibility; teams typically need 1-2 weeks of dedicated learning before implementing custom workflows. If you need immediate productivity, Monday.com wins.
Which handles large teams better (50+ people)?
Notion is dramatically more cost-effective. At 50 people, Monday.com costs $600/month minimum versus Notion at $120/month—a 5x difference. However, Notion's database performance degrades with very large datasets (50,000+ rows). For 50+ person teams needing robust project management, consider a hybrid: Notion for knowledge/documentation + a dedicated PM tool like Asana or Jira for complex projects.
How to Choose Between Monday.com and Notion
Primary Use Case: Monday.com has Project Management & Workflow Automation, while Notion has All-in-One Workspace (docs + databases + projects).
Pricing Model: Monday.com has $12/user/month (minimum 2 seats = $24/month), while Notion has $12/user/month (unlimited members on Pro).
Automation Capabilities: Monday.com has Native automations with 200+ pre-built recipes, while Notion has Limited native automation, relies on Zapier integrations.
Learning Curve: Monday.com has Intuitive for project managers, 2-3 days to master, while Notion has Steep for new users, 1-2 weeks for proficiency.
Database Flexibility: Monday.com has Structured templates focused on task/project views, while Notion has Highly customizable databases with relational features.
Team Collaboration Features: Monday.com has Timeline, Gantt, Kanban with real-time updates, while Notion has Comments, mentions, but weaker project-specific tools.
Document Management: Monday.com has File storage only, not document editing, while Notion has Full document editing, rich text, inline databases.