Microsoft 365 is an enterprise-focused productivity suite with deep integration across Office apps and strong collaboration tools, while Notion is a flexible, all-in-one workspace platform better suited for personal knowledge management and small teams prioritizing customization.
Microsoft 365 vs Notion — Side-by-side comparison on A Versus B
Enterprise cloud productivity suite with Word, Excel, PowerPoint, Outlook, and OneDrive integration
All-in-one workspace platform combining databases, documents, wikis, and project management tools.
Primary Use Case. Base Monthly Cost per User. Email Integration. Customization Flexibility. Offline Access. Real-time Collaboration Users. AI Features Included
Choose Microsoft 365 if you need industry-standard document creation, email management, and large-scale team collaboration with offline support. Choose Notion if you prioritize cost-effectiveness, customizable databases, and building a personalized knowledge management system for small teams or individual use.
Microsoft 365: Copilot (premium only) | Notion: N/A
Microsoft 365: Complex enterprise setup | Notion: N/A
Microsoft 365: Full Office suite included | Notion: N/A
Microsoft 365: Comprehensive, moderate | Notion: N/A
Enterprise Security (Intune/Advanced Tools)
Microsoft 365: Industry-leading with Intune E3/E5 | Notion: N/A
Microsoft 365: 1,000GB (1TB) | Notion: N/A
Microsoft 365: Standard in Business plans ($6+/user) | Notion: N/A
Microsoft 365: No (Dynamics 365 separate) | Notion: N/A
Microsoft 365: $69 (Personal) to $100 (Family) | Notion: N/A
Microsoft 365: Windows, macOS, iOS, Android, Web | Notion: N/A
Microsoft 365: Full support | Notion: Read-only mode offline
Microsoft 365: Yes, native support | Notion: N/A
Microsoft 365: $6 (Business Basic) | Notion: $8
Microsoft 365: 1,000 GB (OneDrive) | Notion: Unlimited in Team plan
Microsoft 365: Unlimited (per subscription) | Notion: Unlimited (per subscription)
Microsoft 365: ~300 ms for co-authoring sync | Notion: 200-500ms
Microsoft 365: Basic lookup fields in Excel | Notion: Full (one-to-many, many-to-many, rollups, formulas)
Microsoft 365: Yes (Outlook with 50 GB inbox) | Notion: No (third-party integrations only)
Microsoft 365: Yes (full Office suite offline) | Notion: No (web-based only)
Microsoft 365: Copilot (separate $20/month add-on) | Notion: Notion AI included in Pro/Team plans
Microsoft 365: $6.00 | Notion: $10 (or Free)
Microsoft 365: Limited to 30 days free trial | Notion: N/A
Microsoft 365: SOC 2 Type II, HIPAA, FedRAMP, ISO 27001, GDPR, CCPA | Notion: N/A
Microsoft 365: 1 hour (Premium Support) | Notion: N/A
Microsoft 365: Yes (unlimited simultaneous users) | Notion: N/A
Microsoft 365: 99% fidelity | Notion: N/A
Microsoft 365: Windows, Mac, iOS, Android, Web | Notion: N/A
Microsoft 365: Copilot, Designer, smart suggestions | Notion: N/A
Microsoft 365: SOC 2, HIPAA, GDPR, FedRAMP | Notion: N/A
Microsoft 365: Web-based (minimal local footprint) | Notion: N/A
Microsoft 365: $22 (Microsoft 365 Apps for enterprise) | Notion: N/A
Microsoft 365: 20+ (via Excel integrations) | Notion: N/A
Microsoft 365: Not available | Notion: N/A
Office Suite (Word, Excel, PowerPoint) Included
Microsoft 365: Yes (all included) | Notion: N/A
Microsoft 365: 4-8 (without Power BI) | Notion: N/A
User Learning Curve (1-10 scale, 10=hardest)
Microsoft 365: 2-3 (intuitive Office interface) | Notion: N/A
Microsoft 365: 1,024 GB (1TB) | Notion: N/A
Microsoft 365: 5 devices per subscription | Notion: N/A
Microsoft Office File Format Compatibility
Microsoft 365: 99.9% native support | Notion: N/A
Microsoft 365: 45+ major formats | Notion: N/A
Microsoft 365: iOS, Android, Windows Phone | Notion: N/A
Microsoft 365: Copilot included (most plans) | Notion: N/A
Monthly Cost Per User (Standard Tier, Annual Billing)
Microsoft 365: 1,000 GB (OneDrive) | Notion: N/A
Maximum Video Conference Participants (Standard Plan)
Message Search History Retention (Free Plan)
Microsoft 365: 1000GB (OneDrive) | Notion: Unlimited blocks (varies by content type)
Microsoft 365: Yes (Outlook with 50GB mailbox) | Notion: No (third-party integration only)
Microsoft 365: Template-based tables only | Notion: Full relational databases with custom properties
Microsoft 365: Full support across all apps | Notion: Limited to cached data only
Microsoft 365: $20.00 (Copilot Pro) | Notion: $10.00 (Notion AI)
Microsoft 365: N/A | Notion: Notion's cloud servers
Microsoft 365: N/A | Notion: Free / $8-15 per user
Microsoft 365: N/A | Notion: Customizable approach
Microsoft 365: N/A | Notion: Moderate support
Microsoft 365: N/A | Notion: Real-time co-editing, permissions, comments, activity tracking
Microsoft 365: N/A | Notion: Limited (~30%)
Microsoft 365: N/A | Notion: Full (relational databases, rollups, formulas)
Microsoft 365: N/A | Notion: 5/10 (steep)
Microsoft 365: N/A | Notion: Cloud-hosted (Notion controls servers)
Microsoft 365: N/A | Notion: Yes (built-in AI assistant)
Microsoft 365: N/A | Notion: High availability (no published SLA)
Microsoft 365: N/A | Notion: 9/10 (blocks, databases, relations)
Microsoft 365: N/A | Notion: 5/10 (basic automations only)
Microsoft 365: N/A | Notion: 2-50 users (flexible scale)
Microsoft 365: N/A | Notion: 7-14 days (custom setup required)
Microsoft 365: N/A | Notion: Not available
Microsoft 365: N/A | Notion: $10 (Plus tier)
Microsoft 365: N/A | Notion: $20 (Business tier)
Microsoft 365: N/A | Notion: $24+ (Enterprise, custom)
Microsoft 365: N/A | Notion: 5/10 (limited)
Microsoft 365: N/A | Notion: 6/10 (basic)
Microsoft 365: N/A | Notion: 4/10 (minimal)
Microsoft 365: N/A | Notion: Limited task/project features
Microsoft 365: N/A | Notion: 9/10 - Highly customizable
Microsoft 365: N/A | Notion: 8/10 - Steep learning curve
Microsoft 365: N/A | Notion: 9/10 - Native docs & databases
Microsoft 365: N/A | Notion: Basic (manual linking only)
Microsoft 365: N/A | Notion: Comprehensive (wiki, docs, databases, linked records)
Microsoft 365: N/A | Notion: No (requires manual setup with databases)
Microsoft 365: N/A | Notion: Very High (fully customizable databases and properties)
Microsoft 365: N/A | Notion: 10 (free plan with guests)
Microsoft 365: N/A | Notion: Not available (must track manually)
Microsoft 365: N/A | Notion: $8/month (Team tier)
Microsoft 365: N/A | Notion: Excellent for non-technical users - intuitive linked properties
Microsoft 365: N/A | Notion: Limited native two-way sync capability
Microsoft 365: N/A | Notion: Built-in AI assistant with limited agent connections
Microsoft 365: N/A | Notion: Steep learning curve with flexible drag-and-drop
Microsoft 365: N/A | Notion: 30% cheaper
Microsoft 365: N/A | Notion: Exceptional - optimized for feature roadmaps and linked data
Microsoft 365: N/A | Notion: $10 per user
Microsoft 365: N/A | Notion: $18 per user
Microsoft 365: N/A | Notion: Basic (via integrations only)
Microsoft 365: N/A | Notion: Limited tier system
Microsoft 365: N/A | Notion: 10+ million
Microsoft 365: N/A | Notion: Full editor (formatting, blocks, collaboration)
Microsoft 365: N/A | Notion: 100+ templates and integrations
Microsoft 365: N/A | Notion: Unlimited with role-based permissions
Microsoft 365: N/A | Notion: Flexible block-based editor with databases
Microsoft 365: N/A | Notion: Teams, project managers, content creators
Microsoft 365: N/A | Notion: Views API, Markdown support, automatic retries (2026)
Microsoft 365: N/A | Notion: 600+ via Zapier
Microsoft 365: N/A | Notion: Unlimited blocks and pages
Microsoft 365: N/A | Notion: 35+ million
Microsoft 365: N/A | Notion: Full relational database support
Microsoft 365: N/A | Notion: Limited offline capabilities
Microsoft 365: N/A | Notion: Table, Board, Timeline, Calendar, Gallery, List
Microsoft 365: N/A | Notion: REST API and official SDK
Microsoft 365: N/A | Notion: Comments, mentions, real-time editing, threads
Microsoft 365: N/A | Notion: Free (or $10/month for AI)
Microsoft 365: N/A | Notion: 5-8 seconds
Microsoft 365: N/A | Notion: 2-3 seconds
Microsoft 365: N/A | Notion: 5 basic options
Microsoft 365: N/A | Notion: 500+ integrations via Zapier + 50+ native
Microsoft 365: N/A | Notion: Limited offline; web-first platform
Microsoft 365: N/A | Notion: $0 (free tier exists)
Microsoft 365: N/A | Notion: $100-160/month
Microsoft 365: N/A | Notion: Basic linked mentions; manual linking required
Microsoft 365: N/A | Notion: 400+ (official integrations)
Microsoft 365: N/A | Notion: 100+ million across all sectors
Microsoft 365: N/A | Notion: Free (Plus $10/user)
Microsoft 365: N/A | Notion: Moderate (2-3 seconds with complex databases)
Microsoft 365: N/A | Notion: 1000+ through Zapier and native
Microsoft 365: N/A | Notion: All-in-one workspace & documentation
Microsoft 365: N/A | Notion: 3-7 days depending on customization
Microsoft 365: N/A | Notion: Native iOS/Android, good but slower
Microsoft 365: N/A | Notion: SSO, AI features, advanced permissions, audit logs
Microsoft 365: N/A | Notion: 30-60 (database learning curve)
Microsoft 365: N/A | Notion: 8 (iOS/Android, full sync)
Microsoft 365: N/A | Notion: PDF/CSV (some lock-in)
Microsoft 365: N/A | Notion: 10+ million active users
Microsoft 365: N/A | Notion: Yes, basic timeline view only
Microsoft 365: N/A | Notion: 3 requests per second (~180/min)
Microsoft 365: N/A | Notion: Limited (manual + integrations)
Microsoft 365: N/A | Notion: 50,000+ community templates
Microsoft 365: N/A | Notion: Cloud-based SaaS
Microsoft 365: N/A | Notion: Proprietary blocks
Microsoft 365: N/A | Notion: CSV / Markdown export
Microsoft 365: N/A | Notion: Yes — real-time
Microsoft 365: N/A | Notion: Cloud (built-in)
Microsoft 365: N/A | Notion: Yes (basic)
Microsoft 365: N/A | Notion: Yes — powerful
Microsoft 365: N/A | Notion: Limited (limited API)
Microsoft 365: N/A | Notion: Notion AI (bundled in Business/Enterprise; trial on Free/Plus)
Microsoft 365: N/A | Notion: Free (10 guests)
Microsoft 365: N/A | Notion: Plus $10/user/mo
Free Tier Monthly Recording/Creation Limit
Microsoft 365: N/A | Notion: Unlimited pages
Microsoft 365: N/A | Notion: 30-120 minutes
Microsoft 365: N/A | Notion: AI-powered search, Q&A, writing assistance (add-on)
Microsoft 365: N/A | Notion: Centralized knowledge/PM workspace
Microsoft 365: N/A | Notion: $100 (10 users @ $10)
Microsoft 365: N/A | Notion: $10 (Unlimited plan)
Microsoft 365: N/A | Notion: Full relational databases with 10+ view types
Microsoft 365: N/A | Notion: 5-10 hours for proficiency
Microsoft 365: N/A | Notion: Public API with Zapier/webhook support
Microsoft 365: N/A | Notion: $10/month (Plus) or $20/month (Business)
Microsoft 365: N/A | Notion: 3 (full page, bookmark, simple)
Microsoft 365: N/A | Notion: Basic (AI blocks limited to Pro/Team plans)
Microsoft 365: N/A | Notion: 0 (no native integration)
Microsoft 365: N/A | Notion: 500+ via Zapier, native integrations, and API
Microsoft 365: N/A | Notion: 1000+ community and official templates
Microsoft 365: N/A | Notion: Limited (requires sync after reconnect)
Microsoft 365: N/A | Notion: 30 minutes (learning curve for full features)
Monthly Subscription Cost (Personal Plan)
Microsoft 365: N/A | Notion: Unlimited workspace content; 5GB file attachments
Microsoft 365: N/A | Notion: Yes - relations, filters, sorts, multiple views
Microsoft 365: N/A | Notion: Full offline mode (desktop app)
Microsoft 365: N/A | Notion: 60+ (steep learning curve)
Microsoft 365: N/A | Notion: Basic (simple triggers and actions)
Microsoft 365: N/A | Notion: Yes - unlimited pages and sharing
Microsoft 365: N/A | Notion: 8-12 seconds
Microsoft 365: N/A | Notion: Yes (native relations, rollups, and rollup filters)
Microsoft 365: N/A | Notion: 6 (Table, Calendar, Timeline, Gallery, Board, List)
Microsoft 365: N/A | Notion: 10,000 (performance degrades noticeably after 5,000)
Microsoft 365: N/A | Notion: 1,500+ (Zapier, Slack, webhooks, and native integrations)
Microsoft 365: N/A | Notion: Comments, mentions, reminders only
Microsoft 365: N/A | Notion: $120/year (Plus plan)
Microsoft 365: N/A | Notion: 6 platforms (Web, Windows, Mac, iOS, Android, Linux)
Microsoft 365: N/A | Notion: Advanced relational databases with filtering and sorting
Microsoft 365: N/A | Notion: Full real-time collaboration with comments and permissions
Microsoft 365: N/A | Notion: Partial offline (web requires internet, mobile has limited offline mode)
Microsoft 365: N/A | Notion: Proprietary Notion format (limited standard export)
Microsoft 365: N/A | Notion: 30-60 minutes to understand core features
Microsoft 365: N/A | Notion: Robust public API with extensive integration ecosystem
Microsoft 365: N/A | Notion: Unlimited (Plus plan)
Microsoft 365: N/A | Notion: Yes, certified
Microsoft 365: N/A | Notion: Not FedRAMP authorized
Microsoft 365: N/A | Notion: $0 (limited to 1M blocks/month)
Microsoft 365: N/A | Notion: Unlimited (team plan dependent)
Microsoft 365: N/A | Notion: 1-to-1, Many-to-1, Many-to-Many
Microsoft 365: N/A | Notion: 12+ (Table, Board, Calendar, Timeline, Gallery, etc.)
Microsoft 365: N/A | Notion: 6+ (complex feature set requires training)
Microsoft 365: N/A | Notion: 8+ (PDF, HTML, Markdown, CSV, etc.)
Microsoft 365: N/A | Notion: $10 (Plus plan)
Microsoft 365: N/A | Notion: Yes - unlimited blocks and databases
Microsoft 365: N/A | Notion: 75+ million registered users (as of 2024)
Microsoft 365: N/A | Notion: $120 per year (Plus plan, no AI)
Microsoft 365: N/A | Notion: Linear page-based structure
Microsoft 365: N/A | Notion: Unlimited (paid plans)
Microsoft 365: N/A | Notion: Full relational databases with filters, sorts, relations
Microsoft 365: N/A | Notion: 2000+ community templates
Microsoft 365: N/A | Notion: Full offline capability with sync
Microsoft 365: N/A | Notion: Unlimited blocks + 10 GB files
Microsoft 365: N/A | Notion: $10 (unlimited access)
Microsoft 365: N/A | Notion: 50+ integrated features
Microsoft 365: N/A | Notion: Limited (requires extension)
Microsoft 365: N/A | Notion: $10/user/month
Microsoft 365: N/A | Notion: $0 (Pro: $120/year)
Microsoft 365: N/A | Notion: 10-15 minutes
Microsoft 365: N/A | Notion: 20+ workspace templates
Microsoft 365: N/A | Notion: Timeline view available; no dependency or critical path analysis
Microsoft 365: N/A | Notion: Manual tracking only; no native capacity features
Microsoft 365: N/A | Notion: 10,000 rows (performance degrades)
Microsoft 365: N/A | Notion: Limited cross-database visibility
Microsoft 365: N/A | Notion: 5-10 MB per block
Microsoft 365: N/A | Notion: 5+ (Table, Gallery, Kanban, Calendar, Timeline)
Microsoft 365: N/A | Notion: 1000+ templates
Microsoft 365: N/A | Notion: $12 (Notion Team plan)
Microsoft 365: N/A | Notion: $0 (personal), $120/year (Pro single-user)
Microsoft 365: N/A | Notion: 5 GB (Notion personal, expandable)
Microsoft 365: N/A | Notion: 50+ (SUM, IF, COUNT, ROLLUP, etc.)
Microsoft 365: N/A | Notion: 8-15 hours for competent database design
Maximum Database Rows (optimal performance)
Microsoft 365: N/A | Notion: 10,000 rows before noticeable slowdown
Real-time Simultaneous Collaborators (unlimited tier)
Microsoft 365: N/A | Notion: Limited by workspace plan (typically 10-50 concurrent editors)
Microsoft 365: N/A | Notion: Excellent; optimized for mobile-first reading and editing
Native Data Visualization (charts, pivots)
Microsoft 365: N/A | Notion: No; requires third-party tools or manual workarounds
Microsoft 365: N/A | Notion: Full relational with rollups, formulas, aggregations
Microsoft 365: N/A | Notion: Limited (formula-based)
Microsoft 365: N/A | Notion: Full offline mode
Microsoft 365: N/A | Notion: Yes, real-time collaboration
Microsoft 365: N/A | Notion: 45 functions
Microsoft 365: N/A | Notion: $10 (Pro plan)
Microsoft 365: N/A | Notion: Up to 10 databases/pages
Microsoft 365: N/A | Notion: 6 views (table, kanban, calendar, timeline, gallery, list)
Microsoft 365: N/A | Notion: View-only for complex databases; limited editing
Microsoft 365: N/A | Notion: 120-240 minutes (requires template setup)
Microsoft 365: N/A | Notion: Yes - rich-text with synced blocks and templates
Max Database Items Before Performance Degradation
Microsoft 365: N/A | Notion: No (Zapier workaround only)
Microsoft 365: N/A | Notion: 1-2 seconds (1000-2000ms)
Microsoft 365: N/A | Notion: 10+ (stable with minor lag)
Microsoft 365: N/A | Notion: No native email; third-party only
Microsoft 365: N/A | Notion: 100+ REST API endpoints
Microsoft 365: N/A | Notion: 1000+ community templates + Zapier/Make
Microsoft 365: N/A | Notion: iOS + Android official apps
Microsoft 365: N/A | Notion: 800+ official templates
Microsoft 365: N/A | Notion: Notion API + CSV/Markdown exports
Microsoft 365: N/A | Notion: $14 (Pro plan, annual)
Microsoft 365: N/A | Notion: $32 (Team plan, annual)
Microsoft 365: N/A | Notion: 12 basic automation triggers
Microsoft 365: N/A | Notion: 30 hours for proficiency
Microsoft 365: N/A | Notion: Basic calendar view (limited critical path analysis)
Microsoft 365: N/A | Notion: Unlimited custom fields, relations, formulas, rollups, and linked databases
Microsoft 365: N/A | Notion: 500+ via Zapier, 50+ native
Microsoft 365: N/A | Notion: $10 (billed annually)
Microsoft 365: N/A | Notion: ~10,000+ templates
Microsoft 365: N/A | Notion: Optimized up to 10,000 items per view
Microsoft 365: N/A | Notion: Database automations, API integrations, Zapier/Make support
Microsoft 365: N/A | Notion: $10.00 (or free)
Microsoft 365: N/A | Notion: 5-7 seconds
Microsoft 365: N/A | Notion: $120/month (Pro plan, capped usage)
Microsoft 365: N/A | Notion: $120/month (unlimited members, Pro)
Microsoft 365: N/A | Notion: 0 native (requires third-party integration)
Microsoft 365: N/A | Notion: Full rich-text editor with embeds
Microsoft 365: N/A | Notion: Advanced, with rollups and filters
Microsoft 365: N/A | Notion: Limited offline; requires internet for most features
Microsoft 365: N/A | Notion: 10-14 days for average user
Microsoft 365: N/A | Notion: Sync requires active internet connection
Starting Price per User/Month (Annual Billing)
Microsoft 365: N/A | Notion: $10/user (free tier available)
Microsoft 365: N/A | Notion: Unlimited users, unlimited workspaces
Microsoft 365: N/A | Notion: No (Cloud-only)
Microsoft 365: N/A | Notion: Third-party only (Zapier)
Microsoft 365: N/A | Notion: Advanced (rollups, lookups, formulas)
Microsoft 365: N/A | Notion: 3 requests/second (180/min)
Microsoft 365: N/A | Notion: 1.4s (typical page/database view)
Microsoft 365: N/A | Notion: 300+ integrations via Zapier/native
Microsoft 365: N/A | Notion: $0 (Unlimited free tier)
Microsoft 365: N/A | Notion: No (requires integration)
Microsoft 365: N/A | Notion: 5 views (Table, Board, Calendar, Timeline, Gallery)
Microsoft 365: N/A | Notion: 30+ automation options
Microsoft 365: N/A | Notion: 10+ types (includes relations, rollups, formulas, templates)
Microsoft 365: N/A | Notion: 2-4 hours to start productive work
Microsoft 365: N/A | Notion: Limited (basic role options, no granular permissions)
Microsoft 365: N/A | Notion: $150/month (15 members × $10)
Microsoft 365: N/A | Notion: $500/month (50 members × $10)
Microsoft 365: N/A | Notion: 1 (comments only)
Microsoft 365: N/A | Notion: 8 (relational, formulas, rollups, filters, sorts, synced blocks, templates)
Microsoft 365: N/A | Notion: Unlimited free tier available
Microsoft 365: N/A | Notion: 40% of desktop features
Base Monthly Cost Per User (Annual Billing)
Microsoft 365: N/A | Notion: $10.00 (Team plan)
Microsoft 365: N/A | Notion: Unlimited users
Microsoft 365: N/A | Notion: Not native - timeline view available via database relations
Microsoft 365: N/A | Notion: Manual tracking via database properties
Microsoft 365: N/A | Notion: Full support with many-to-many relations and rollups
Microsoft 365: N/A | Notion: Basic - templates and button automations, limited conditional logic
Microsoft 365: N/A | Notion: 150+ integrations via Zapier, Make, and native connectors
Microsoft 365: N/A | Notion: Unlimited pages (feature-limited)
Microsoft 365: N/A | Notion: 8 (basic actions only)
Microsoft 365: N/A | Notion: Full rich-text editor with synced blocks
Microsoft 365: N/A | Notion: Linked databases with basic relations
Microsoft 365: N/A | Notion: 3 (Table, Board, Gallery)
Microsoft 365: N/A | Notion: 50+ simultaneous
Microsoft 365: N/A | Notion: $10 (Personal Pro with AI)
Microsoft 365: N/A | Notion: 20 MB per file
Microsoft 365: N/A | Notion: 30-60 minutes to configure workspace
Microsoft 365: N/A | Notion: Advanced with filtering, sorting, and relations
Microsoft 365: N/A | Notion: Unlimited simultaneous editors
Microsoft 365: N/A | Notion: $10 (Plus plan, free tier available with limits)
Microsoft 365: N/A | Notion: $120/year ($600 over 5 years)
Microsoft 365: N/A | Notion: 2000-4000ms (dependent on internet)
Microsoft 365: N/A | Notion: 1000-2000ms
Microsoft 365: N/A | Notion: 200+ (primarily cosmetic and integration)
Microsoft 365: N/A | Notion: $0-$20 base
Microsoft 365: N/A | Notion: Manual creation (no AI)
Microsoft 365: N/A | Notion: 20+ interface languages
Microsoft 365: N/A | Notion: 0 without AI add-on
Microsoft 365: N/A | Notion: 0% (no AI acceleration)
Microsoft 365: N/A | Notion: Yes - unlimited notes with basic features
Microsoft 365: N/A | Notion: 6 platforms (Web, macOS, Windows, iOS, Android, Linux via web)
Microsoft 365: N/A | Notion: Unlimited blocks (tested with 1M+ blocks)
Microsoft 365: N/A | Notion: Up to 100+ simultaneous editors per workspace
Microsoft 365: N/A | Notion: 80+ native integrations + Zapier support
Microsoft 365: N/A | Notion: Markdown support with limited native formatting
Microsoft 365: N/A | Notion: 8 view types (table, gallery, kanban, calendar, timeline, list, board, scatter)
Microsoft 365: N/A | Notion: 10+ (Table, Kanban, Gallery, Timeline, Calendar, Board, etc.)
Monthly Cost Per User (Team Plan, Annual Billing)
Maximum Concurrent Users Per Board/Workspace
Microsoft 365: N/A | Notion: Yes (unlimited pages, limited blocks)
Microsoft 365: N/A | Notion: Unlimited (async-optimized)
Microsoft 365: N/A | Notion: Full relational DB support with rollups
Microsoft 365: N/A | Notion: ~1000+ via Zapier + REST API
Microsoft 365: N/A | Notion: CSV, JSON, Markdown, HTML, PDF
Microsoft 365: N/A | Notion: ~1000 blocks per page (soft limit)
How to choose between Microsoft 365 and Notion
Microsoft 365 vs Notion — Structured Comparison Data
Machine-readable comparison dataset for Microsoft 365 vs Notion. Contains 445 attribute comparisons, 5 FAQ pairs.
Microsoft 365 vs Notion — Attribute Category Vocabulary
Taxonomy of attribute categories used to classify comparison data for Microsoft 365 vs Notion.
Can I use Microsoft 365 and Notion together?
Yes, they complement each other well. Many teams use Microsoft 365 for document creation and email, then sync content to Notion for centralized knowledge management using integrations like Zapier or the Notion Web Clipper. This hybrid approach costs $16-32/month per user but provides both enterprise reliability and customization flexibility.
Notion has superior built-in project management with databases, kanban boards, and timeline views that require no additional setup. Microsoft 365 requires purchasing Project ($10-55/month) or using Teams + Planner separately. For teams under 20 people, Notion is faster to implement; for enterprises with complex workflows, Project is more robust.
Is Microsoft 365 worth it if I only need Word and Excel?
The Microsoft 365 Personal plan ($6-9.99/month) includes Word, Excel, PowerPoint, OneDrive, and Outlook. If you only need Word and Excel without email, Google Docs + Sheets (free) or Notion ($0-10/month) may be more cost-effective unless you need advanced Excel formulas, pivot tables, or offline access.
No, Notion is not an email platform. It integrates with email via third-party tools like Zapier to create tasks or save emails, but it cannot replace Outlook or Gmail. Microsoft 365's native Outlook integration provides true email management with 50GB+ mailbox storage, making it the better choice if email is critical.
Microsoft 365 offers full editing on iOS and Android across Word, Excel, PowerPoint, and Outlook with offline sync. Notion's mobile app is view-only with limited editing capabilities. For teams needing mobile productivity, Microsoft 365 is significantly more functional on phones and tablets.
How to Choose Between Microsoft 365 and Notion
Primary Use Case: Microsoft 365 has Enterprise productivity & document creation, while Notion has Knowledge management & workspace customization.
Base Monthly Cost per User: Microsoft 365 has $6-22 USD, while Notion has $0-10 USD.
Email Integration: Microsoft 365 has Native Outlook with 50GB+ storage, while Notion has Limited; requires third-party integrations.
Customization Flexibility: Microsoft 365 has Limited; template-based, while Notion has Extensive; database-driven with custom properties.
Offline Access: Microsoft 365 has Full offline support across all apps, while Notion has Limited to cached data; limited offline editing.
Real-time Collaboration Users: Microsoft 365 has 300+ simultaneous users per document, while Notion has 50+ simultaneous users per page.
AI Features Included: Microsoft 365 has Copilot Pro ($20/month extra), while Notion has Notion AI ($10/month extra).