Google Workspace is a productivity suite focused on real-time collaboration with Gmail, Docs, and Sheets, while Notion is an all-in-one workspace platform for knowledge management, databases, and custom workflows. Google Workspace excels at document collaboration; Notion excels at information organization and flexibility.
Google Workspace vs Notion — Side-by-side comparison on A Versus B
Cloud-based productivity suite with Gmail, Docs, Sheets, Slides, and Meet for team collaboration
All-in-one workspace combining documents, databases, wikis, and project management with extensive integrations.
Primary Use Case. Email Integration. Database/Table Capabilities. Real-Time Collaboration Users. Customization & Templates. Learning Curve. Offline Functionality
Choose Google Workspace if your team prioritizes seamless email integration, real-time document collaboration at scale, and immediate adoption without training. Choose Notion if you need flexible database design, custom workflows, knowledge management, internal wikis, and are willing to invest time in setup and team training.
Google Workspace: ~250M (estimated) | Notion: N/A
Google Workspace: Gemini (free with promo through July 2026) | Notion: N/A
Google Workspace: 77% report lower overhead | Notion: N/A
Google Workspace: Web-first, limited desktop | Notion: N/A
Google Workspace: Faster, optimized | Notion: N/A
Enterprise Security (Intune/Advanced Tools)
Google Workspace: Strong (DPDP compliant) | Notion: N/A
Annual Cost for 100 Users (Standard Plan)
Google Workspace: 2,000 GB (Business Standard) | Notion: N/A
Google Workspace: Limited (requires third-party tools) | Notion: N/A
Google Workspace: Limited offline features | Notion: N/A
Google Workspace: 15 GB (shared account) | Notion: Unlimited blocks + 10 GB files
Google Workspace: 100 GB (Business Standard) | Notion: Unlimited (Plus plan)
Google Workspace: Yes (Gmail) | Notion: No
Google Workspace: No (Sheets only) | Notion: Basic (relations, limited rollups)
Google Workspace: 30 days (standard), 180 days (Business Standard+) | Notion: Unlimited (Plus plan)
Google Workspace: Yes | Notion: Yes, certified
Google Workspace: FedRAMP Authorized (Moderate) | Notion: Not FedRAMP authorized
Google Workspace: 30 GB (Business Starter plan) | Notion: N/A
Monthly Cost per User (Annual Commitment)
Google Workspace: $6/month (Business Starter) | Notion: N/A
Google Workspace: Unlimited (14-day free trial for full Workspace) | Notion: N/A
Google Workspace: Native (Docs, Sheets, Slides) with real-time co-editing | Notion: N/A
Google Workspace: Yes (Google Meet, 24-hour group calls) | Notion: N/A
Google Workspace: 30 days (trash retention) | Notion: N/A
Google Workspace: 2000+ via Google Marketplace | Notion: 1000+ community templates + Zapier/Make
Google Workspace: Advanced (SSO, DLP, HIPAA, FedRAMP, SOC 2 Type II) | Notion: N/A
Google Workspace: $6.00 (Business Starter) | Notion: N/A
Google Workspace: Unlimited | Notion: N/A
Google Workspace: 15 GB shared | Notion: N/A
Google Workspace: 6 major platforms | Notion: N/A
Google Workspace: 100+ versions available | Notion: N/A
Google Workspace: Limited—requires internet for most features | Notion: Read-only mode offline
Google Workspace: 6+ million organizations | Notion: N/A
Google Workspace: Duet AI with Gemini (all plans) | Notion: N/A
Google Workspace: $12/month (Business Standard tier) | Notion: $8/month (Team tier)
Google Workspace: Sub-second (<500ms) | Notion: 1-2 seconds (1000-2000ms)
Google Workspace: 5+ (stable, certified) | Notion: 10+ (stable with minor lag)
Google Workspace: Full Gmail client with inbox management | Notion: No native email; third-party only
Google Workspace: Manual setup in Sheets; no native support | Notion: Full relational DB support with rollups
Google Workspace: 50+ REST API endpoints | Notion: 100+ REST API endpoints
Google Workspace: 50+ apps | Notion: N/A
Google Workspace: 1,000+ integrations | Notion: N/A
Google Workspace: 25 templates | Notion: N/A
Google Workspace: 5+ editors | Notion: N/A
Google Workspace: 2 days | Notion: 6+ (complex feature set requires training)
Google Workspace: 15 options | Notion: N/A
Google Workspace: 8 native apps | Notion: N/A
Google Workspace: 6 methods | Notion: N/A
Google Workspace: 100 users | Notion: N/A
Google Workspace: 6 platforms (Web, Windows, macOS, iOS, Android, Chromebook) | Notion: N/A
Monthly Cost per User (Minimum Paid Plan)
Google Workspace: $6 (Business Starter) | Notion: N/A
Google Workspace: 1,000+ | Notion: 800+ Zapier integrations
Google Workspace: Duet AI with writing, analysis, formatting assistance | Notion: N/A
Google Workspace: 15 GB | Notion: Unlimited
Business Plan Starting Price (Annual per User)
Google Workspace: $72/year | Notion: N/A
Google Workspace: 30 days (standard) | Notion: N/A
Google Workspace: Native with presence indicators, 100+ simultaneous editors | Notion: N/A
Google Workspace: Google Meet (unlimited on Business plans) | Notion: N/A
Google Workspace: Windows, Mac (Drive for Desktop) | Notion: N/A
Google Workspace: Yes (Gmail on all plans) | Notion: N/A
Google Workspace: 5 GB (web), unlimited (desktop) | Notion: N/A
Google Workspace: 2TB (Business Standard at $14/mo) | Notion: N/A
Google Workspace: ~10-50ms | Notion: 200-500ms
Google Workspace: 191 million users | Notion: 100+ million
Google Workspace: Duet AI included (Gemini 2.0) | Notion: N/A
Google Workspace: Web-based (limited desktop features) | Notion: N/A
Google Workspace: 500+ participants (Google Meet) | Notion: N/A
Google Workspace: SOC2, ISO 27001, HIPAA (3 major) | Notion: N/A
Google Workspace: N/A | Notion: Notion's cloud servers
Google Workspace: N/A | Notion: Free / $8-15 per user
Google Workspace: N/A | Notion: Customizable approach
Google Workspace: N/A | Notion: Moderate support
Google Workspace: N/A | Notion: Excellent
Google Workspace: N/A | Notion: Available
Google Workspace: N/A | Notion: Real-time co-editing, permissions, comments, activity tracking
Google Workspace: N/A | Notion: Limited (~30%)
Google Workspace: N/A | Notion: Full (relational databases, rollups, formulas)
Google Workspace: N/A | Notion: 5/10 (steep)
Google Workspace: N/A | Notion: Cloud-hosted (Notion controls servers)
Google Workspace: N/A | Notion: Yes (built-in AI assistant)
Google Workspace: N/A | Notion: High availability (no published SLA)
Google Workspace: N/A | Notion: 9/10 (blocks, databases, relations)
Google Workspace: N/A | Notion: 5/10 (basic automations only)
Google Workspace: N/A | Notion: 2-50 users (flexible scale)
Google Workspace: N/A | Notion: 7-14 days (custom setup required)
Google Workspace: N/A | Notion: Not available
Google Workspace: N/A | Notion: $10 (Plus tier)
Google Workspace: N/A | Notion: $20 (Business tier)
Google Workspace: N/A | Notion: $24+ (Enterprise, custom)
Google Workspace: N/A | Notion: 5/10 (limited)
Google Workspace: N/A | Notion: 6/10 (basic)
Google Workspace: N/A | Notion: 4/10 (minimal)
Google Workspace: N/A | Notion: Limited task/project features
Google Workspace: N/A | Notion: 9/10 - Highly customizable
Google Workspace: N/A | Notion: 8/10 - Steep learning curve
Google Workspace: N/A | Notion: $0 - Free
Google Workspace: N/A | Notion: 9/10 - Native docs & databases
Google Workspace: N/A | Notion: Basic (manual linking only)
Google Workspace: N/A | Notion: No (requires manual setup with databases)
Google Workspace: N/A | Notion: Very High (fully customizable databases and properties)
Google Workspace: N/A | Notion: 10 (free plan with guests)
Google Workspace: N/A | Notion: Not available (must track manually)
Google Workspace: N/A | Notion: Excellent for non-technical users - intuitive linked properties
Google Workspace: N/A | Notion: Limited native two-way sync capability
Google Workspace: N/A | Notion: Built-in AI assistant with limited agent connections
Google Workspace: N/A | Notion: Steep learning curve with flexible drag-and-drop
Google Workspace: N/A | Notion: 30% cheaper
Google Workspace: N/A | Notion: Exceptional - optimized for feature roadmaps and linked data
Google Workspace: N/A | Notion: $10 per user
Google Workspace: N/A | Notion: $18 per user
Google Workspace: N/A | Notion: Basic (via integrations only)
Google Workspace: N/A | Notion: Limited tier system
Google Workspace: N/A | Notion: 10+ million
Google Workspace: N/A | Notion: Full editor (formatting, blocks, collaboration)
Google Workspace: N/A | Notion: $10 flat monthly (unlimited users)
Google Workspace: N/A | Notion: 100+ templates and integrations
Google Workspace: N/A | Notion: Unlimited with role-based permissions
Google Workspace: N/A | Notion: Flexible block-based editor with databases
Google Workspace: N/A | Notion: Teams, project managers, content creators
Google Workspace: N/A | Notion: Views API, Markdown support, automatic retries (2026)
Google Workspace: N/A | Notion: 600+ via Zapier
Google Workspace: N/A | Notion: Unlimited blocks and pages
Google Workspace: N/A | Notion: 35+ million
Google Workspace: N/A | Notion: Full relational database support
Google Workspace: N/A | Notion: Limited offline capabilities
Google Workspace: N/A | Notion: Table, Board, Timeline, Calendar, Gallery, List
Google Workspace: N/A | Notion: REST API and official SDK
Google Workspace: N/A | Notion: Comments, mentions, real-time editing, threads
Google Workspace: N/A | Notion: Free (or $10/month for AI)
Google Workspace: N/A | Notion: 5-8 seconds
Google Workspace: N/A | Notion: 2-3 seconds
Google Workspace: N/A | Notion: 5 basic options
Google Workspace: N/A | Notion: Limited offline; web-first platform
Google Workspace: N/A | Notion: $0 (free tier exists)
Google Workspace: N/A | Notion: $100-160/month
Google Workspace: N/A | Notion: Unlimited
Google Workspace: N/A | Notion: Basic linked mentions; manual linking required
Google Workspace: N/A | Notion: 400+ (official integrations)
Google Workspace: N/A | Notion: 100+ million across all sectors
Google Workspace: N/A | Notion: Free (Plus $10/user)
Google Workspace: N/A | Notion: Moderate (2-3 seconds with complex databases)
Google Workspace: N/A | Notion: 1000+ through Zapier and native
Google Workspace: N/A | Notion: All-in-one workspace & documentation
Google Workspace: N/A | Notion: 3-7 days depending on customization
Google Workspace: N/A | Notion: Native iOS/Android, good but slower
Google Workspace: N/A | Notion: SSO, AI features, advanced permissions, audit logs
Google Workspace: N/A | Notion: 30-60 (database learning curve)
Google Workspace: N/A | Notion: 8 (iOS/Android, full sync)
Google Workspace: N/A | Notion: PDF/CSV (some lock-in)
Google Workspace: N/A | Notion: 10+ million active users
Google Workspace: N/A | Notion: $10/user
Google Workspace: N/A | Notion: 8-12 hours
Google Workspace: N/A | Notion: Yes, basic timeline view only
Google Workspace: N/A | Notion: 3 requests per second (~180/min)
Google Workspace: N/A | Notion: Limited (manual + integrations)
Google Workspace: N/A | Notion: 50,000+ community templates
Google Workspace: N/A | Notion: Cloud-based SaaS
Google Workspace: N/A | Notion: Proprietary blocks
Google Workspace: N/A | Notion: CSV / Markdown export
Google Workspace: N/A | Notion: Yes — real-time
Google Workspace: N/A | Notion: Cloud (built-in)
Google Workspace: N/A | Notion: Yes (basic)
Google Workspace: N/A | Notion: Yes — powerful
Google Workspace: N/A | Notion: Limited (limited API)
Google Workspace: N/A | Notion: Notion AI (bundled in Business/Enterprise; trial on Free/Plus)
Google Workspace: N/A | Notion: Free (10 guests)
Google Workspace: N/A | Notion: Included
Google Workspace: N/A | Notion: Plus $10/user/mo
Free Tier Monthly Recording/Creation Limit
Google Workspace: N/A | Notion: Unlimited pages
Google Workspace: N/A | Notion: 30-120 minutes
Google Workspace: N/A | Notion: AI-powered search, Q&A, writing assistance (add-on)
Google Workspace: N/A | Notion: Centralized knowledge/PM workspace
Google Workspace: N/A | Notion: $100 (10 users @ $10)
Google Workspace: N/A | Notion: $10 (Unlimited plan)
Google Workspace: N/A | Notion: Full relational databases with 10+ view types
Google Workspace: N/A | Notion: 5-10 hours for proficiency
Google Workspace: N/A | Notion: Public API with Zapier/webhook support
Google Workspace: N/A | Notion: $10/month (Plus) or $20/month (Business)
Google Workspace: N/A | Notion: 3 (full page, bookmark, simple)
Google Workspace: N/A | Notion: $0 (free tier) / $10 (Plus)
Google Workspace: N/A | Notion: Basic (AI blocks limited to Pro/Team plans)
Google Workspace: N/A | Notion: 0 (no native integration)
Google Workspace: N/A | Notion: 500+ via Zapier, native integrations, and API
Google Workspace: N/A | Notion: 1000+ community and official templates
Google Workspace: N/A | Notion: Limited (requires sync after reconnect)
Google Workspace: N/A | Notion: 30 minutes (learning curve for full features)
Monthly Subscription Cost (Personal Plan)
Google Workspace: N/A | Notion: Unlimited workspace content; 5GB file attachments
Google Workspace: N/A | Notion: Yes - relations, filters, sorts, multiple views
Google Workspace: N/A | Notion: 40% (cached pages only)
Google Workspace: N/A | Notion: 60+ (steep learning curve)
Google Workspace: N/A | Notion: $10 per month
Google Workspace: N/A | Notion: Basic (simple triggers and actions)
Google Workspace: N/A | Notion: Yes - unlimited pages and sharing
Google Workspace: N/A | Notion: 8-12 seconds
Google Workspace: N/A | Notion: 500-1500ms
Google Workspace: N/A | Notion: Yes (native relations, rollups, and rollup filters)
Google Workspace: N/A | Notion: 6 (Table, Calendar, Timeline, Gallery, Board, List)
Google Workspace: N/A | Notion: 10,000 (performance degrades noticeably after 5,000)
Google Workspace: N/A | Notion: 1,500+ (Zapier, Slack, webhooks, and native integrations)
Google Workspace: N/A | Notion: $200-500
Google Workspace: N/A | Notion: 2-8 hours
Google Workspace: N/A | Notion: Comments, mentions, reminders only
Google Workspace: N/A | Notion: $120/year (Plus plan)
Google Workspace: N/A | Notion: 6 platforms (Web, Windows, Mac, iOS, Android, Linux)
Google Workspace: N/A | Notion: Advanced relational databases with filtering and sorting
Google Workspace: N/A | Notion: Full real-time collaboration with comments and permissions
Google Workspace: N/A | Notion: Partial offline (web requires internet, mobile has limited offline mode)
Google Workspace: N/A | Notion: Proprietary Notion format (limited standard export)
Google Workspace: N/A | Notion: 30-60 minutes to understand core features
Google Workspace: N/A | Notion: Robust public API with extensive integration ecosystem
Google Workspace: N/A | Notion: $0 (limited to 1M blocks/month)
Google Workspace: N/A | Notion: Unlimited (team plan dependent)
Google Workspace: N/A | Notion: 1-to-1, Many-to-1, Many-to-Many
Google Workspace: N/A | Notion: 12+ (Table, Board, Calendar, Timeline, Gallery, etc.)
Google Workspace: N/A | Notion: 8+ (PDF, HTML, Markdown, CSV, etc.)
Google Workspace: N/A | Notion: $10 (Plus plan)
Google Workspace: N/A | Notion: Yes - unlimited features for individuals/small teams
Google Workspace: N/A | Notion: 75+ million registered users (as of 2024)
Google Workspace: N/A | Notion: $120 per year (Plus plan, no AI)
Google Workspace: N/A | Notion: Unlimited in Team plan
Google Workspace: N/A | Notion: Unlimited (per subscription)
Google Workspace: N/A | Notion: No (third-party integrations only)
Google Workspace: N/A | Notion: No (web-based only)
Google Workspace: N/A | Notion: Notion AI included in Pro/Team plans
Google Workspace: N/A | Notion: Linear page-based structure
Google Workspace: N/A | Notion: Unlimited (paid plans)
Google Workspace: N/A | Notion: Advanced relational databases with formulas, rollups, filters
Google Workspace: N/A | Notion: 2000+ community templates
Google Workspace: N/A | Notion: Full offline capability with sync
Google Workspace: N/A | Notion: 7-14 days to use advanced features
Google Workspace: N/A | Notion: $10 (unlimited access)
Google Workspace: N/A | Notion: 200-500ms
Google Workspace: N/A | Notion: 50+ integrated features
Google Workspace: N/A | Notion: Limited (requires extension)
Google Workspace: N/A | Notion: $10/user/month
Google Workspace: N/A | Notion: $0 (Pro: $120/year)
Google Workspace: N/A | Notion: 10-15 minutes
Google Workspace: N/A | Notion: 20+ workspace templates
Google Workspace: N/A | Notion: $10 (or Free)
Google Workspace: N/A | Notion: Timeline view available; no dependency or critical path analysis
Google Workspace: N/A | Notion: Manual tracking only; no native capacity features
Google Workspace: N/A | Notion: 1-2 weeks
Google Workspace: N/A | Notion: Limited cross-database visibility
Google Workspace: N/A | Notion: 5-10 MB per block
Google Workspace: N/A | Notion: 4-8 hours
Google Workspace: N/A | Notion: 5+ (Table, Gallery, Kanban, Calendar, Timeline)
Google Workspace: N/A | Notion: 1000+ templates
Google Workspace: N/A | Notion: $12 (Notion Team plan)
Google Workspace: N/A | Notion: $0 (personal), $120/year (Pro single-user)
Google Workspace: N/A | Notion: 5 GB (Notion personal, expandable)
Google Workspace: N/A | Notion: 50+ (SUM, IF, COUNT, ROLLUP, etc.)
Google Workspace: N/A | Notion: 8-15 hours for competent database design
Maximum Database Rows (optimal performance)
Google Workspace: N/A | Notion: 10,000 rows before noticeable slowdown
Real-time Simultaneous Collaborators (unlimited tier)
Google Workspace: N/A | Notion: Limited by workspace plan (typically 10-50 concurrent editors)
Google Workspace: N/A | Notion: Excellent; optimized for mobile-first reading and editing
Native Data Visualization (charts, pivots)
Google Workspace: N/A | Notion: No; requires third-party tools or manual workarounds
Google Workspace: N/A | Notion: Zapier/Make (indirect, 5,000+ apps)
Google Workspace: N/A | Notion: Full relational with rollups, formulas, aggregations
Google Workspace: N/A | Notion: Limited (formula-based)
Google Workspace: N/A | Notion: Full offline mode
Google Workspace: N/A | Notion: Yes, real-time collaboration
Google Workspace: N/A | Notion: 45 functions
Google Workspace: N/A | Notion: $10 (Pro plan)
Google Workspace: N/A | Notion: Up to 10 databases/pages
Google Workspace: N/A | Notion: 6 views (table, kanban, calendar, timeline, gallery, list)
Google Workspace: N/A | Notion: View-only for complex databases; limited editing
Google Workspace: N/A | Notion: 120-240 minutes (requires template setup)
Google Workspace: N/A | Notion: Yes - rich-text with synced blocks and templates
Google Workspace: N/A | Notion: 5-7 days
Max Database Items Before Performance Degradation
Google Workspace: N/A | Notion: No (Zapier workaround only)
Google Workspace: N/A | Notion: iOS + Android official apps
Google Workspace: N/A | Notion: 800+ official templates
Google Workspace: N/A | Notion: Notion API + CSV/Markdown exports
Google Workspace: N/A | Notion: $14 (Pro plan, annual)
Google Workspace: N/A | Notion: $32 (Team plan, annual)
Google Workspace: N/A | Notion: 12 basic automation triggers
Google Workspace: N/A | Notion: 30 hours for proficiency
Google Workspace: N/A | Notion: Basic calendar view (limited critical path analysis)
Google Workspace: N/A | Notion: Unlimited custom fields, relations, formulas, rollups, and linked databases
Google Workspace: N/A | Notion: 500+ via Zapier, 50+ native
Google Workspace: N/A | Notion: $10 (billed annually)
Google Workspace: N/A | Notion: ~10,000+ templates
Google Workspace: N/A | Notion: Optimized up to 10,000 items per view
Google Workspace: N/A | Notion: Database automations, API integrations, Zapier/Make support
Google Workspace: N/A | Notion: $10.00 (or free)
Google Workspace: N/A | Notion: 5-7 seconds
Google Workspace: N/A | Notion: $120/month (Pro plan, capped usage)
Google Workspace: N/A | Notion: $120/month (unlimited members, Pro)
Google Workspace: N/A | Notion: 0 native (requires third-party integration)
Google Workspace: N/A | Notion: Full rich-text editor with embeds
Google Workspace: N/A | Notion: Limited offline; requires internet for most features
Google Workspace: N/A | Notion: 5-10 hours
Google Workspace: N/A | Notion: Sync requires active internet connection
Starting Price per User/Month (Annual Billing)
Google Workspace: N/A | Notion: $10/user (free tier available)
Google Workspace: N/A | Notion: Unlimited users, unlimited workspaces
Google Workspace: N/A | Notion: No (Cloud-only)
Google Workspace: N/A | Notion: Third-party only (Zapier)
Google Workspace: N/A | Notion: Advanced (rollups, lookups, formulas)
Google Workspace: N/A | Notion: 3 requests/second (180/min)
Google Workspace: N/A | Notion: 1.4s (typical page/database view)
Google Workspace: N/A | Notion: 300+ integrations via Zapier/native
Google Workspace: N/A | Notion: $0 (Unlimited free tier)
Google Workspace: N/A | Notion: No (requires integration)
Google Workspace: N/A | Notion: 8+ views (Table, Board, Timeline, Calendar, Gallery, Kanban, Database)
Google Workspace: N/A | Notion: 30+ automation options
Google Workspace: N/A | Notion: 10+ types (includes relations, rollups, formulas, templates)
Google Workspace: N/A | Notion: 2-4 hours to start productive work
Google Workspace: N/A | Notion: Limited (basic role options, no granular permissions)
Google Workspace: N/A | Notion: $150/month (15 members × $10)
Google Workspace: N/A | Notion: $500/month (50 members × $10)
Google Workspace: N/A | Notion: 1 (comments only)
Google Workspace: N/A | Notion: 8 (relational, formulas, rollups, filters, sorts, synced blocks, templates)
Google Workspace: N/A | Notion: Unlimited free tier available
Google Workspace: N/A | Notion: 40% of desktop features
Base Monthly Cost Per User (Annual Billing)
Google Workspace: N/A | Notion: $10.00 (Team plan)
Google Workspace: N/A | Notion: Unlimited users
Google Workspace: N/A | Notion: Not native - timeline view available via database relations
Google Workspace: N/A | Notion: Manual tracking via database properties
Google Workspace: N/A | Notion: Full support with many-to-many relations and rollups
Google Workspace: N/A | Notion: Basic - templates and button automations, limited conditional logic
Google Workspace: N/A | Notion: 150+ integrations via Zapier, Make, and native connectors
Google Workspace: N/A | Notion: 8-20 hours
Google Workspace: N/A | Notion: Unlimited pages (feature-limited)
Google Workspace: N/A | Notion: 8 (basic actions only)
Google Workspace: N/A | Notion: Full rich-text editor with synced blocks
Google Workspace: N/A | Notion: Linked databases with basic relations
Google Workspace: N/A | Notion: 3 (Table, Board, Gallery)
Google Workspace: N/A | Notion: 50+ simultaneous
Google Workspace: N/A | Notion: $10 (Personal Pro with AI)
Google Workspace: N/A | Notion: 20 MB per file
Google Workspace: N/A | Notion: 30-60 minutes to configure workspace
Google Workspace: N/A | Notion: Advanced with filtering, sorting, and relations
Google Workspace: N/A | Notion: Unlimited simultaneous editors
Google Workspace: N/A | Notion: $10 (Plus plan, free tier available with limits)
Google Workspace: N/A | Notion: $120/year ($600 over 5 years)
Google Workspace: N/A | Notion: 2000-4000ms (dependent on internet)
Google Workspace: N/A | Notion: 1000-2000ms
Google Workspace: N/A | Notion: Full (one-to-many, many-to-many, rollups, formulas)
Google Workspace: N/A | Notion: 200+ (primarily cosmetic and integration)
Google Workspace: N/A | Notion: $0-$20 base
Google Workspace: N/A | Notion: Manual creation (no AI)
Google Workspace: N/A | Notion: 20+ interface languages
Google Workspace: N/A | Notion: 0 without AI add-on
Google Workspace: N/A | Notion: 0% (no AI acceleration)
Google Workspace: N/A | Notion: Yes - unlimited notes with basic features
Google Workspace: N/A | Notion: 6 platforms (Web, macOS, Windows, iOS, Android, Linux via web)
Google Workspace: N/A | Notion: Unlimited blocks (tested with 1M+ blocks)
Google Workspace: N/A | Notion: Up to 100+ simultaneous editors per workspace
Google Workspace: N/A | Notion: 80+ native integrations + Zapier support
Google Workspace: N/A | Notion: Markdown support with limited native formatting
Google Workspace: N/A | Notion: 5 primary views (table, board, gallery, calendar, timeline)
Google Workspace: N/A | Notion: Unlimited blocks (varies by content type)
Google Workspace: N/A | Notion: No (third-party integration only)
Google Workspace: N/A | Notion: Full relational databases with custom properties
Google Workspace: N/A | Notion: Limited to cached data only
Google Workspace: N/A | Notion: $10.00 (Notion AI)
Google Workspace: N/A | Notion: 10+ (Table, Kanban, Gallery, Timeline, Calendar, Board, etc.)
Monthly Cost Per User (Team Plan, Annual Billing)
Google Workspace: N/A | Notion: 4-6 hours
Maximum Concurrent Users Per Board/Workspace
Google Workspace: N/A | Notion: Yes (unlimited pages, limited blocks)
Google Workspace: N/A | Notion: Unlimited (async-optimized)
Google Workspace: N/A | Notion: ~1000+ via Zapier + REST API
Google Workspace: N/A | Notion: CSV, JSON, Markdown, HTML, PDF
Google Workspace: N/A | Notion: ~1000 blocks per page (soft limit)
Google Workspace: N/A | Notion: Unlimited blocks
Google Workspace: N/A | Notion: N/A (no native OCR)
Google Workspace: N/A | Notion: Mobile requires internet
Google Workspace: N/A | Notion: Advanced with filters, sorts, rollups
Google Workspace: N/A | Notion: $0 (Free tier)
Google Workspace: N/A | Notion: $8-10/user/month (Pro plan for teams)
Google Workspace: N/A | Notion: 40+ field types including relations and rollups
Google Workspace: N/A | Notion: 60% feature parity, web-responsive only
Google Workspace: N/A | Notion: 5-10 hours for team mastery
Google Workspace: N/A | Notion: No - requires Slack, Discord, or Email integration
Google Workspace: N/A | Notion: 1,000+ records with noticeable performance impact
Google Workspace: N/A | Notion: 100+ integrations + native API
Google Workspace: N/A | Notion: $10 (Team Plan, unlimited users)
Google Workspace: N/A | Notion: 45% - Limited timeline view, workarounds needed
Google Workspace: N/A | Notion: 95% - Multi-level relations, rollups, filters
Google Workspace: N/A | Notion: 4.5 stars (64,000+ reviews)
Google Workspace: N/A | Notion: Unlimited users, full feature access
Google Workspace: N/A | Notion: Native + Zapier/Make support + 1000+ integrations
Google Workspace: N/A | Notion: 4 (Table, Board, Calendar, Timeline)
Google Workspace: N/A | Notion: 50+ native automations
Google Workspace: N/A | Notion: 20 blocks/month; major restrictions
Google Workspace: N/A | Notion: $10/user/month (billed annually)
Google Workspace: N/A | Notion: No native option; requires third-party
Google Workspace: N/A | Notion: Rich collaborative docs with AI assistance
Google Workspace: N/A | Notion: 1 week to start basic workflows
Google Workspace: N/A | Notion: $10 (Team plan per seat, or $200/month unlimited)
Total Cost of Ownership (50 Users, Annual)
Google Workspace: N/A | Notion: $2,400 (workspace plan $200 × 12)
Google Workspace: N/A | Notion: 3 levels (Workspace, Page, Database controls)
Google Workspace: N/A | Notion: Included in plan
Google Workspace: N/A | Notion: Unlimited (Business plan)
Google Workspace: N/A | Notion: 2000-4000ms (dependent on connection)
Google Workspace: N/A | Notion: 1000 blocks per free account
Google Workspace: N/A | Notion: Yes (live cursors, comments)
Google Workspace: N/A | Notion: ~50 official integrations
Google Workspace: N/A | Notion: 5,000 rows before noticeable lag
Google Workspace: N/A | Notion: Unlimited file uploads (paid only)
Google Workspace: N/A | Notion: Unlimited users (read-only limit applies)
Google Workspace: N/A | Notion: 10,000-25,000 items (performance degrades)
Google Workspace: N/A | Notion: Basic database automations only
Google Workspace: N/A | Notion: $15/month (Plus annual)
Google Workspace: N/A | Notion: 50+ actions
Google Workspace: N/A | Notion: Extensive (rich editor, full wiki)
Google Workspace: N/A | Notion: 500+ integrations
Google Workspace: N/A | Notion: 80+ functions
Google Workspace: N/A | Notion: 10,000 rows (before slowdown)
Google Workspace: N/A | Notion: 1-2 hours (template-based)
Google Workspace: N/A | Notion: $10-18/month
Google Workspace: N/A | Notion: 100+ official + community integrations
Google Workspace: N/A | Notion: Basic backlinks (added 2023)
Google Workspace: N/A | Notion: Slows with 1,000+ items in single database
Google Workspace: N/A | Notion: Not available; no native graph view
How to choose between Google Workspace and Notion
Google Workspace vs Notion — Structured Comparison Data
Machine-readable comparison dataset for Google Workspace vs Notion. Contains 507 attribute comparisons, 5 FAQ pairs.
Google Workspace vs Notion — Attribute Category Vocabulary
Taxonomy of attribute categories used to classify comparison data for Google Workspace vs Notion.
Which is better for team email and document collaboration?
Google Workspace wins decisively for teams that need email. It includes Gmail (30GB storage), optimized real-time editing for 100+ simultaneous users, and works offline. Notion has no native email and is designed around knowledge management, not email workflows.
Which is better for organizing databases and complex information?
Notion excels for databases with its 10+ view types (table, calendar, gallery, timeline, board), relational database capabilities, and rollups. Google Workspace only offers spreadsheets. However, Notion's performance degrades with 50,000+ rows, while Google Sheets can handle larger datasets more efficiently.
What are the true total costs including all necessary add-ons?
Google Workspace: $12-18/user/month base (Business Starter to Business Standard), plus $20/user/month for Duet AI if needed. Notion: $10/user/month (Plus plan, annual billing), with optional Notion AI at $5/user/month. Notion is typically 20-40% cheaper unless you need Gmail.
Can I use Notion as a Gmail replacement?
No. Notion has no native email functionality. You can use Zapier or Make to forward emails into Notion, or use third-party services like Gmail2Notion, but these are workarounds. Google Workspace has Gmail built-in and is the only option for native email management.
Which has better AI capabilities built-in?
Notion includes AI assistant (writing, summarization, translations) in its Plus plan with optional $5/user/month upgrade. Google Workspace requires Duet AI as a separate $20/user/month add-on. Notion's AI is more integrated; Google's is more powerful but costs significantly more.
How to Choose Between Google Workspace and Notion
Primary Use Case: Google Workspace has Team collaboration & document creation, while Notion has Knowledge management & database organization.
Email Integration: Google Workspace has Native Gmail with 30GB storage, while Notion has No native email (3rd-party integrations only).
Database/Table Capabilities: Google Workspace has Basic spreadsheets only, while Notion has Advanced relational databases with views.
Real-Time Collaboration Users: Google Workspace has Optimized for 5-500+ simultaneous editors, while Notion has Better for 1-20 concurrent editors.
Customization & Templates: Google Workspace has Limited template library (~100), while Notion has Extensive template ecosystem (10,000+).
Learning Curve: Google Workspace has Immediate familiarity for most users, while Notion has Steep initial learning curve (1-2 weeks).
Offline Functionality: Google Workspace has Full offline mode for all apps, while Notion has Limited offline, read-only web clipper.