Microsoft Copilot is an AI assistant integrated into Microsoft 365 apps and Windows designed for real-time task automation, while Notion is a collaborative workspace and database platform focused on organizing information, note-taking, and team management. They serve different primary purposes: Copilot enhances productivity within existing Microsoft tools, whereas Notion is a standalone platform for knowledge management and team collaboration.
Microsoft Copilot vs Notion — Side-by-side comparison on A Versus B
AI assistant deeply integrated with Microsoft 365, Windows, and enterprise software
All-in-one collaborative workspace combining note-taking, databases, wikis, and project management
Primary Purpose. Core Strength. Integration Ecosystem. Learning Curve. Offline Functionality. Free Tier Capability. Team Size Focus
Choose Microsoft Copilot if you're already invested in Microsoft 365 and want AI-powered automation within Word, Excel, Teams, and Outlook for content generation, data analysis, and email drafting. Choose Notion if you need a flexible, collaborative workspace for team knowledge management, project tracking, and information organization, especially if you want offline access and a low-cost or free solution for small teams.
Microsoft Copilot: Yes (via Bing) | Notion: N/A
Minimum Monthly Cost for Advanced Features
Microsoft Copilot: $0 (included with Windows/Microsoft 365) | Notion: N/A
Microsoft Copilot: Limited; basic customization | Notion: N/A
Microsoft Copilot: Native to Microsoft 365; limited outside | Notion: N/A
Microsoft Copilot: Yes, integrated with Windows UI | Notion: N/A
Microsoft Copilot: Yes (Microsoft contracts) | Notion: N/A
Microsoft Copilot: $30/month | Notion: N/A
Microsoft Copilot: Full native integration | Notion: N/A
Microsoft Copilot: M365 suite only | Notion: N/A
Microsoft Copilot: Work IQ architecture | Notion: N/A
Microsoft Copilot: Processes proprietary data within M365 | Notion: N/A
Microsoft Copilot: 128,000 tokens | Notion: N/A
Microsoft Copilot: Bing integration only | Notion: N/A
Microsoft Copilot: Limited context-based only | Notion: N/A
Microsoft Copilot: Full Office, Teams, OneDrive, Outlook integration | Notion: N/A
Microsoft Copilot: GitHub Copilot in 15+ IDEs | Notion: N/A
Microsoft Copilot: Market leader in enterprise | Notion: N/A
Microsoft Copilot: 120+ million Copilot Users | Notion: N/A
Microsoft Copilot: Free (with ads) or Copilot Pro $20 | Notion: N/A
Microsoft Copilot: 128,000 tokens (GPT-4 Turbo) | Notion: N/A
Microsoft Copilot: 35+ languages (Visual Studio optimized) | Notion: N/A
Microsoft Copilot: Cloud + On-premises + Sovereign Cloud | Notion: N/A
Microsoft Copilot: PDF, Excel, Word, PowerPoint, Teams data | Notion: N/A
Microsoft Copilot: 99.9% (Microsoft 365 SLA) | Notion: N/A
Microsoft Copilot: iOS, Android (Copilot app + Teams) | Notion: N/A
Monthly Subscription Cost (Pro/Premium Tier)
Microsoft Copilot: $20/month | Notion: N/A
Microsoft Copilot: Premium only ($20/month) | Notion: N/A
Microsoft Copilot: $20 (Copilot Pro) | Notion: N/A
Microsoft Copilot: $20 (Copilot Pro standalone) or included | Notion: $10/mo (Plus plan; Pro $20/mo)
Microsoft Copilot: Advanced (GPT-4 class, real-time in Office suite) | Notion: Basic (AI blocks limited to Pro/Team plans)
Microsoft Copilot: Deep (Copilot in Word, Excel, PowerPoint, Outlook, Teams) | Notion: 0 (no native integration)
Microsoft Copilot: 150+ via Copilot plugins (limited scope) | Notion: 500+ via Zapier, native integrations, and API
Microsoft Copilot: 40+ built-in templates | Notion: 1000+ community and official templates
Microsoft Copilot: Full offline in desktop Microsoft apps | Notion: Read-only offline via Web Clipper; limited without internet
Microsoft Copilot: 300+ million (via Microsoft 365) | Notion: 10+ million active users
Microsoft Copilot: 5 minutes (familiar Microsoft interface) | Notion: 30 minutes (learning curve for full features)
Microsoft Copilot: 88% accuracy | Notion: N/A
Microsoft Copilot: Free (via Microsoft 365) | Notion: N/A
Microsoft Copilot: Native system-level integration | Notion: N/A
Microsoft Copilot: Limited free version with basic features | Notion: Yes, Notion Free plan with full editor access
Microsoft Copilot: GPT-4 (Copilot Pro) / Bing model (standard) | Notion: N/A
Microsoft Copilot: 100 million | Notion: N/A
Microsoft Copilot: Unlimited | Notion: N/A
Microsoft Copilot: Yes—OneDrive, SharePoint, Teams access | Notion: N/A
Microsoft Copilot: $20 (Copilot Pro, separate from 365) | Notion: N/A
Microsoft Copilot: Yes—built into taskbar | Notion: N/A
Microsoft Copilot: Limited—Copilot settings only | Notion: N/A
Microsoft Copilot: Full—Azure AD, DLP, audit logs | Notion: N/A
Microsoft Copilot: Unlimited basic; limited advanced features | Notion: N/A
Microsoft Copilot: Full integration (Word, Excel, Outlook, Teams) | Notion: N/A
Microsoft Copilot: GPT-4o (OpenAI) | Notion: N/A
Microsoft Copilot: Minimal citations (10-20%) | Notion: N/A
Microsoft Copilot: 100+ million (Windows users) | Notion: N/A
Microsoft Copilot: <1 second (local) | Notion: N/A
Microsoft Copilot: Limited (varied) | Notion: N/A
Microsoft Copilot: Windows 11, Web, Teams, Outlook, Edge | Notion: N/A
Microsoft Copilot: FedRAMP Authorized, HIPAA, SOC 2, GDPR | Notion: N/A
Microsoft Copilot: DALL-E 3 | Notion: N/A
Microsoft Copilot: 90% (GPT-4 Turbo) | Notion: N/A
Microsoft Copilot: Limited GPT-4o access | Notion: N/A
Microsoft Copilot: 72% (HumanEval) | Notion: N/A
Microsoft Copilot: 5+ core Office applications | Notion: N/A
Microsoft Copilot: Image and document analysis | Notion: N/A
Microsoft Copilot: GPT-4 Turbo | Notion: N/A
Microsoft Copilot: 1-2 citations | Notion: N/A
Microsoft Copilot: Unlimited (Bing Chat) | Notion: N/A
Microsoft Copilot: 88.3% (GPT-4 Turbo) | Notion: N/A
Microsoft Copilot: 15+ (Windows, Office, Teams, Outlook, OneDrive, Visual Studio) | Notion: N/A
Microsoft Copilot: iOS/Android (limited features) | Notion: N/A
Microsoft Copilot: $20 (Copilot Pro standalone) | Notion: Free
Microsoft Copilot: $30+ (requires Microsoft 365 base) | Notion: $12 (Notion Team plan)
Microsoft Copilot: 5 (Word, Excel, Teams, Outlook, Windows 11) | Notion: 100+
Microsoft Copilot: Limited (varies by Microsoft 365 license) | Notion: Unlimited
Microsoft Copilot: GPT-4 (in Copilot Pro) | Notion: N/A
Microsoft Copilot: Limited, with reduced GPT-4 access | Notion: N/A
Microsoft Copilot: 200,000 tokens | Notion: N/A
Microsoft Copilot: GPT-4 Turbo / GPT-4o | Notion: N/A
Microsoft Copilot: DALL-E 3 (highest rated) | Notion: N/A
Microsoft Copilot: Limited Bing search | Notion: N/A
Microsoft Copilot: 5 platforms (Web, iOS, Android, Windows, macOS) | Notion: N/A
Microsoft Copilot: N/A | Notion: Notion's cloud servers
Microsoft Copilot: N/A | Notion: Free / $8-15 per user
Microsoft Copilot: N/A | Notion: Customizable approach
Microsoft Copilot: N/A | Notion: Moderate - April 2026 Workers API expanding options
Microsoft Copilot: N/A | Notion: Moderate support
Microsoft Copilot: N/A | Notion: Excellent
Microsoft Copilot: N/A | Notion: Available
Microsoft Copilot: N/A | Notion: Advanced (permissions, comments, real-time)
Microsoft Copilot: N/A | Notion: Limited (~30%)
Microsoft Copilot: N/A | Notion: Full (relational databases, rollups, formulas)
Microsoft Copilot: N/A | Notion: 5/10 (steep)
Microsoft Copilot: N/A | Notion: Cloud-hosted (Notion controls servers)
Microsoft Copilot: N/A | Notion: Yes (built-in AI assistant)
Microsoft Copilot: N/A | Notion: High availability (no published SLA)
Microsoft Copilot: N/A | Notion: 9/10 (blocks, databases, relations)
Microsoft Copilot: N/A | Notion: 5/10 (basic automations only)
Microsoft Copilot: N/A | Notion: 2-50 users (flexible scale)
Microsoft Copilot: N/A | Notion: 7-14 days (custom setup required)
Microsoft Copilot: N/A | Notion: Not available
Microsoft Copilot: N/A | Notion: $10 (Plus tier)
Microsoft Copilot: N/A | Notion: $20 (Business tier)
Microsoft Copilot: N/A | Notion: $24+ (Enterprise, custom)
Microsoft Copilot: N/A | Notion: 5/10 (limited)
Microsoft Copilot: N/A | Notion: 6/10 (basic)
Microsoft Copilot: N/A | Notion: 4/10 (minimal)
Microsoft Copilot: N/A | Notion: Limited task/project features
Microsoft Copilot: N/A | Notion: 9/10 - Highly customizable
Microsoft Copilot: N/A | Notion: 8/10 - Steep learning curve
Microsoft Copilot: N/A | Notion: $0 - Free
Microsoft Copilot: N/A | Notion: 9/10 - Native docs & databases
Microsoft Copilot: N/A | Notion: 3-4 weeks
Microsoft Copilot: N/A | Notion: Basic (manual linking only)
Microsoft Copilot: N/A | Notion: Comprehensive (wiki, docs, databases, linked records)
Microsoft Copilot: N/A | Notion: No (requires manual setup with databases)
Microsoft Copilot: N/A | Notion: Very High (fully customizable databases and properties)
Microsoft Copilot: N/A | Notion: 10 (free plan with guests)
Microsoft Copilot: N/A | Notion: Not available (must track manually)
Microsoft Copilot: N/A | Notion: Excellent for non-technical users - intuitive linked properties
Microsoft Copilot: N/A | Notion: Limited native two-way sync capability
Microsoft Copilot: N/A | Notion: Built-in AI assistant with limited agent connections
Microsoft Copilot: N/A | Notion: Steep learning curve with flexible drag-and-drop
Microsoft Copilot: N/A | Notion: 30% cheaper
Microsoft Copilot: N/A | Notion: Exceptional - optimized for feature roadmaps and linked data
Microsoft Copilot: N/A | Notion: $10 per user
Microsoft Copilot: N/A | Notion: $18 per user
Microsoft Copilot: N/A | Notion: Basic (via integrations only)
Microsoft Copilot: N/A | Notion: Limited tier system
Microsoft Copilot: N/A | Notion: 10+ million
Microsoft Copilot: N/A | Notion: Full editor (formatting, blocks, collaboration)
Microsoft Copilot: N/A | Notion: 100+ templates and integrations
Microsoft Copilot: N/A | Notion: Unlimited with role-based permissions
Microsoft Copilot: N/A | Notion: Flexible block-based editor with databases
Microsoft Copilot: N/A | Notion: Teams, project managers, content creators
Microsoft Copilot: N/A | Notion: Views API, Markdown support, automatic retries (2026)
Microsoft Copilot: N/A | Notion: 600+ via Zapier
Microsoft Copilot: N/A | Notion: Unlimited blocks and pages
Microsoft Copilot: N/A | Notion: 35+ million
Microsoft Copilot: N/A | Notion: Full relational database support
Microsoft Copilot: N/A | Notion: Limited offline capabilities
Microsoft Copilot: N/A | Notion: Table, Board, Timeline, Calendar, Gallery, List
Microsoft Copilot: N/A | Notion: REST API and official SDK
Microsoft Copilot: N/A | Notion: Comments, mentions, real-time editing, threads
Microsoft Copilot: N/A | Notion: Free (or $10/month for AI)
Microsoft Copilot: N/A | Notion: 5-8 seconds
Microsoft Copilot: N/A | Notion: 2-3 seconds
Microsoft Copilot: N/A | Notion: 5 basic options
Microsoft Copilot: N/A | Notion: 10-20 hours
Microsoft Copilot: N/A | Notion: 60+ native + Zapier
Microsoft Copilot: N/A | Notion: Limited offline; web-first platform
Microsoft Copilot: N/A | Notion: $0 (free tier exists)
Microsoft Copilot: N/A | Notion: $100-160/month
Microsoft Copilot: N/A | Notion: Unlimited
Microsoft Copilot: N/A | Notion: 6 (database relations only)
Microsoft Copilot: N/A | Notion: 400+ (official integrations)
Microsoft Copilot: N/A | Notion: 100+ million across all sectors
Microsoft Copilot: N/A | Notion: Free (Plus $10/user)
Microsoft Copilot: N/A | Notion: Moderate (2-3 seconds with complex databases)
Microsoft Copilot: N/A | Notion: 1000+ through Zapier and native
Microsoft Copilot: N/A | Notion: All-in-one workspace & documentation
Microsoft Copilot: N/A | Notion: 3-7 days depending on customization
Microsoft Copilot: N/A | Notion: Native iOS/Android, good but slower
Microsoft Copilot: N/A | Notion: SSO, AI features, advanced permissions, audit logs
Microsoft Copilot: N/A | Notion: 30-60 (database learning curve)
Microsoft Copilot: N/A | Notion: 8 (iOS/Android, full sync)
Microsoft Copilot: N/A | Notion: PDF/CSV (some lock-in)
Microsoft Copilot: N/A | Notion: 10+ million active users
Microsoft Copilot: N/A | Notion: $10/user
Microsoft Copilot: N/A | Notion: 8-12 hours
Microsoft Copilot: N/A | Notion: Limited (requires workarounds)
Microsoft Copilot: N/A | Notion: 3 requests per second (~180/min)
Microsoft Copilot: N/A | Notion: Limited (manual + integrations)
Microsoft Copilot: N/A | Notion: 50,000+ community templates
Microsoft Copilot: N/A | Notion: Cloud-based SaaS
Microsoft Copilot: N/A | Notion: Proprietary blocks
Microsoft Copilot: N/A | Notion: CSV / Markdown export
Microsoft Copilot: N/A | Notion: Yes — real-time
Microsoft Copilot: N/A | Notion: Cloud (built-in)
Microsoft Copilot: N/A | Notion: Limited
Microsoft Copilot: N/A | Notion: Yes (basic)
Microsoft Copilot: N/A | Notion: Yes — powerful
Microsoft Copilot: N/A | Notion: Limited (limited API)
Microsoft Copilot: N/A | Notion: Notion AI (bundled in Business/Enterprise; trial on Free/Plus)
Microsoft Copilot: N/A | Notion: Free (10 guests)
Microsoft Copilot: N/A | Notion: Included
Microsoft Copilot: N/A | Notion: Plus $10/user/mo
Free Tier Monthly Recording/Creation Limit
Microsoft Copilot: N/A | Notion: Unlimited pages
Microsoft Copilot: N/A | Notion: 30-120 minutes
Microsoft Copilot: N/A | Notion: AI-powered search, Q&A, writing assistance (add-on)
Microsoft Copilot: N/A | Notion: Centralized knowledge/PM workspace
Microsoft Copilot: N/A | Notion: $100 (10 users @ $10)
Microsoft Copilot: N/A | Notion: $10 (Unlimited plan)
Microsoft Copilot: N/A | Notion: Read-only offline (web); requires app for editing
Microsoft Copilot: N/A | Notion: Full relational databases with 10+ view types
Microsoft Copilot: N/A | Notion: 5-10 hours for proficiency
Microsoft Copilot: N/A | Notion: Public API with Zapier/webhook support
Microsoft Copilot: N/A | Notion: $10/month (Plus plan)
Microsoft Copilot: N/A | Notion: 3 (full page, bookmark, simple)
Microsoft Copilot: N/A | Notion: Full support
Monthly Subscription Cost (Personal Plan)
Microsoft Copilot: N/A | Notion: Unlimited (free tier available)
Microsoft Copilot: N/A | Notion: Yes - relations, filters, sorts, multiple views
Microsoft Copilot: N/A | Notion: Full offline mode (desktop app)
Microsoft Copilot: N/A | Notion: 60+ (steep learning curve)
Microsoft Copilot: N/A | Notion: 200+ native + 2000+ via Zapier
Microsoft Copilot: N/A | Notion: Basic (simple triggers and actions)
Microsoft Copilot: N/A | Notion: 8-12 seconds
Microsoft Copilot: N/A | Notion: 500-1500ms
Microsoft Copilot: N/A | Notion: Yes (native relations, rollups, and rollup filters)
Microsoft Copilot: N/A | Notion: 6 (Table, Calendar, Timeline, Gallery, Board, List)
Microsoft Copilot: N/A | Notion: 10,000 (performance degrades noticeably after 5,000)
Microsoft Copilot: N/A | Notion: 1,500+ (Zapier, Slack, webhooks, and native integrations)
Microsoft Copilot: N/A | Notion: $200-500
Microsoft Copilot: N/A | Notion: 2-8 hours
Microsoft Copilot: N/A | Notion: Comments, mentions, reminders only
Microsoft Copilot: N/A | Notion: $120/year (Plus plan)
Microsoft Copilot: N/A | Notion: 6 platforms (Web, Windows, Mac, iOS, Android, Linux)
Microsoft Copilot: N/A | Notion: Advanced relational databases with filtering and sorting
Microsoft Copilot: N/A | Notion: Full real-time collaboration with comments and permissions
Microsoft Copilot: N/A | Notion: Partial offline (web requires internet, mobile has limited offline mode)
Microsoft Copilot: N/A | Notion: Proprietary Notion format (limited standard export)
Microsoft Copilot: N/A | Notion: 30-60 minutes to understand core features
Microsoft Copilot: N/A | Notion: Robust public API with extensive integration ecosystem
Microsoft Copilot: N/A | Notion: Unlimited (Plus plan)
Microsoft Copilot: N/A | Notion: Yes (Full relational databases)
Microsoft Copilot: N/A | Notion: Yes, certified
Microsoft Copilot: N/A | Notion: Not FedRAMP authorized
Microsoft Copilot: N/A | Notion: $0 (limited to 1M blocks/month)
Microsoft Copilot: N/A | Notion: Unlimited (team plan dependent)
Microsoft Copilot: N/A | Notion: 1-to-1, Many-to-1, Many-to-Many
Microsoft Copilot: N/A | Notion: 12+ (Table, Board, Calendar, Timeline, Gallery, etc.)
Microsoft Copilot: N/A | Notion: 100+ (native + Zapier)
Microsoft Copilot: N/A | Notion: 6+ (complex feature set requires training)
Microsoft Copilot: N/A | Notion: 8+ (PDF, HTML, Markdown, CSV, etc.)
Microsoft Copilot: N/A | Notion: $10 (Plus plan)
Microsoft Copilot: N/A | Notion: 60+ (checkbox, select, multi-select, formula, rollup, etc.)
Microsoft Copilot: N/A | Notion: Yes - unlimited blocks and databases
Microsoft Copilot: N/A | Notion: 75+ million registered users (as of 2024)
Microsoft Copilot: N/A | Notion: $120 per year (Plus plan, no AI)
Microsoft Copilot: N/A | Notion: $10 (Team plan)
Microsoft Copilot: N/A | Notion: Unlimited in Team plan
Microsoft Copilot: N/A | Notion: Unlimited (per subscription)
Microsoft Copilot: N/A | Notion: ~200-300 ms
Microsoft Copilot: N/A | Notion: Multi-level relations, rollups, and formulas
Microsoft Copilot: N/A | Notion: No (third-party integrations only)
Microsoft Copilot: N/A | Notion: No (web-based only)
Microsoft Copilot: N/A | Notion: Notion AI included in Pro/Team plans
Microsoft Copilot: N/A | Notion: Linear page-based structure
Microsoft Copilot: N/A | Notion: Unlimited (paid plans)
Microsoft Copilot: N/A | Notion: Full relational databases with filters, sorts, relations
Microsoft Copilot: N/A | Notion: 10000+ community templates
Microsoft Copilot: N/A | Notion: Full offline capability with sync
Microsoft Copilot: N/A | Notion: Unlimited blocks + 10 GB files
Microsoft Copilot: N/A | Notion: 8-15 hours
Microsoft Copilot: N/A | Notion: $10 (unlimited access)
Microsoft Copilot: N/A | Notion: 200-500ms
Microsoft Copilot: N/A | Notion: 50+ integrated features
Microsoft Copilot: N/A | Notion: Limited (requires extension)
Microsoft Copilot: N/A | Notion: $10/user/month
Microsoft Copilot: N/A | Notion: $0 (Pro: $120/year)
Microsoft Copilot: N/A | Notion: 10-15 minutes
Microsoft Copilot: N/A | Notion: 20+ workspace templates
Microsoft Copilot: N/A | Notion: $10 (or Free)
Microsoft Copilot: N/A | Notion: Timeline view available; no dependency or critical path analysis
Microsoft Copilot: N/A | Notion: Manual tracking only; no native capacity features
Microsoft Copilot: N/A | Notion: 1-2 weeks
Microsoft Copilot: N/A | Notion: 10,000 rows (performance degrades)
Microsoft Copilot: N/A | Notion: Limited cross-database visibility
How to choose between Microsoft Copilot and Notion
Microsoft Copilot vs Notion — Structured Comparison Data
Machine-readable comparison dataset for Microsoft Copilot vs Notion. Contains 319 attribute comparisons, 5 FAQ pairs.
Can I use Copilot without Microsoft 365?
Yes, but with limitations. Copilot is free in Windows 11 (web-only version), but Copilot Pro ($20/month) provides access to GPT-4 and enhanced capabilities. However, you cannot use Copilot within Word, Excel, or Outlook without a Microsoft 365 subscription (starting at $7/month for personal or $12.50/user/month for business).
No. Notion's AI capabilities require a separate Notion AI subscription at $10/month per user on top of your workspace plan. This applies even to users on the free Notion workspace plan, making AI features an additional cost.
It depends on your existing tools. Notion excels as a standalone collaboration hub with built-in real-time editing, comments, and database views shared across teams. Copilot is better if your team already uses Microsoft Teams, as it integrates directly into Teams chat, channels, and meetings for collaborative automation.
Can I export my data from either platform?
Notion allows full data export to markdown, CSV, and PDF formats, and provides API access for custom integrations. Copilot doesn't have a direct export feature; content must be exported from the underlying Microsoft 365 app (Word, Excel, etc.) using standard Microsoft export tools.
Which platform scales better for large teams?
Notion scales more affordably for teams 20+ people (flat $12/user/month vs. Microsoft 365's $30+/user/month). However, Copilot is purpose-built for enterprise compliance and security with Entra ID integration, making it the standard choice for regulated industries with 1,000+ users.
How to Choose Between Microsoft Copilot and Notion
Primary Purpose: Microsoft Copilot has AI assistant for automation within Microsoft 365, while Notion has Collaborative workspace and database platform.
Core Strength: Microsoft Copilot has Real-time task automation and content generation, while Notion has Information organization and team collaboration.
Integration Ecosystem: Microsoft Copilot has Integrated into Word, Excel, Outlook, Teams, Windows 11, while Notion has Integrates with 100+ external apps via API.
Learning Curve: Microsoft Copilot has Minimal if already using Microsoft 365 (familiar UI), while Notion has Moderate for new users unfamiliar with database concepts.
Offline Functionality: Microsoft Copilot has Limited offline support; primarily cloud-based, while Notion has Full offline access to synced workspaces.
Free Tier Capability: Microsoft Copilot has Copilot Pro ($20/month) or limited Copilot in Windows, while Notion has Generous free plan with unlimited pages and blocks.
Team Size Focus: Microsoft Copilot has Enterprise-focused (requires Microsoft 365 subscriptions), while Notion has SMB and startup-friendly (scales from 1 to unlimited users).