Calendly is a specialized scheduling tool focused solely on appointment booking and calendar management, while HubSpot is a comprehensive CRM platform that includes scheduling as one of many features within a broader sales, marketing, and customer service ecosystem. Calendly excels at scheduling simplicity and affordability, while HubSpot provides deeper integration with sales workflows and customer data.
Calendly vs HubSpot — Side-by-side comparison on A Versus B
Lightweight appointment scheduling and calendar management tool for professionals.
All-in-one CRM platform combining sales, marketing, service, and scheduling tools.
Primary Function. Starting Price. Integrations Available. Free Tier Capabilities. Setup Time (minutes). Best For Team Size. Native CRM Features
Choose Calendly if you're a freelancer, consultant, or small business owner who needs a lightweight, affordable scheduling solution that integrates with your existing tools. Choose HubSpot if you're a growing sales team or business that needs scheduling integrated with broader CRM, sales automation, and customer management capabilities—and you're willing to invest in a more complex platform.
Calendly: Yes (unlimited basic features) | HubSpot: N/A
Calendly: Third-party via Zapier | HubSpot: N/A
Calendly: Recording only (via extensions) | HubSpot: N/A
Calendly: None (scheduling only) | HubSpot: N/A
Calendly: 1 (free) / Unlimited (paid) | HubSpot: N/A
Calendly: 5 (free) / 5+ (paid) | HubSpot: N/A
Calendly: No (Zapier only) | HubSpot: N/A
Calendly: Basic (standard reminders) | HubSpot: N/A
Calendly: None (Calendly always visible) | HubSpot: N/A
Calendly: 4.8/5 (180K reviews) | HubSpot: N/A
Calendly: 24 hours (78% rate) | HubSpot: N/A
Calendly: Conditional routing, round-robin, payment collection | HubSpot: N/A
Calendly: Google Calendar, Outlook, iCloud, Exchange | HubSpot: N/A
Calendly: 100+ integrations | HubSpot: N/A
Calendly: iOS & Android native apps | HubSpot: N/A
Calendly: Not available - SaaS only | HubSpot: N/A
Calendly: REST API with 50+ endpoints | HubSpot: N/A
Calendly: Yes (unlimited 1:1 meetings) | HubSpot: N/A
Calendly: $0 (Free tier) / $10 (Basic monthly) | HubSpot: N/A
Calendly: 2.2% + $0.50 (via Stripe integration) | HubSpot: N/A
Calendly: No (Pro plan has basic forms) | HubSpot: N/A
Calendly: Yes (Team plan+, $29/month) | HubSpot: N/A
Calendly: Yes (Premium tier, $19.99/month) | HubSpot: N/A
Calendly: $12/month (billed annually) | HubSpot: N/A
Calendly: Basic email reminders | HubSpot: N/A
Calendly: Full iOS and Android apps | HubSpot: N/A
Calendly: Calendar sharing, basic team links | HubSpot: Deal pipelines, team pipeline visibility, activity feeds
Calendly: $10 (Free tier available) | HubSpot: N/A
Calendly: Unlimited (Team plan required) | HubSpot: N/A
Calendly: 20% (with reminders) | HubSpot: N/A
Calendly: Unlimited (Professional+ plan) | HubSpot: N/A
Calendly: Real-time (native integrations) | HubSpot: N/A
Calendly: $12/month | HubSpot: $50/month
Calendly: 5-10 minutes | HubSpot: 30-45 minutes
Calendly: Limited basic data | HubSpot: Unlimited contacts
Calendly: None | HubSpot: Full CRM with pipeline, deals, tasks, and analytics
Calendly: 1-10 (solo to small team) | HubSpot: 10-1000+ (growing to enterprise)
Calendly: iOS and Android | HubSpot: iOS and Android
Calendly: N/A | HubSpot: All tiers (Breeze)
Calendly: N/A | HubSpot: Full suite (email, automation, journeys)
Monthly Cost (50-person team, full suite)
Calendly: N/A | HubSpot: 15 million (unlimited practical)
Calendly: N/A | HubSpot: Comprehensive (email, lead scoring, workflows, forms, landing pages)
Calendly: N/A | HubSpot: Yes (Service Hub)
Calendly: N/A | HubSpot: Functional (secondary focus)
Calendly: N/A | HubSpot: Activity logging available
Calendly: N/A | HubSpot: UI Extensions, expanded API capabilities, object settings navigation
Starting Price (per user/month, billed annually)
Professional Tier Price (per user/month)
Calendly: N/A | HubSpot: High - requires training
Calendly: N/A | HubSpot: 6+ (CRM, Marketing, Sales, Service, Content, Operations)
Calendly: N/A | HubSpot: Good secondary feature
Calendly: N/A | HubSpot: 14-day free trial
Calendly: N/A | HubSpot: 4 (Sales, Marketing, Service, CMS)
Calendly: N/A | HubSpot: Nearly identical ratings
Calendly: N/A | HubSpot: Unlimited contacts
Calendly: N/A | HubSpot: Advanced (complex logic, unlimited sequences, lead scoring)
Calendly: N/A | HubSpot: Yes (full CRM with sales pipeline, contact scoring)
Calendly: N/A | HubSpot: Yes (drag-and-drop, mobile-responsive, A/B testing)
Calendly: N/A | HubSpot: Yes (available but less prominent)
Contact List Size Limit (Standard Pricing)
Calendly: N/A | HubSpot: Unlimited growth with pro-rated pricing
Calendly: N/A | HubSpot: 2,000 emails/month
Calendly: N/A | HubSpot: Native unified CRM
Calendly: N/A | HubSpot: Advanced behavioral & predictive scoring
Calendly: N/A | HubSpot: Email, SMS, social, landing pages, ads
Calendly: N/A | HubSpot: Complex multi-step workflows with conditions
Calendly: N/A | HubSpot: Steep (comprehensive platform)
Calendly: N/A | HubSpot: 13 new features + 86 enhancements (Spring 2026)
Calendly: N/A | HubSpot: 3 (email, chat, phone only)
Calendly: N/A | HubSpot: Yes (1 user, 5 contacts)
Calendly: N/A | HubSpot: Copilot AI (content, analytics, automation suggestions)
Calendly: N/A | HubSpot: 24/7 support, priority for Enterprise
Calendly: N/A | HubSpot: Separate add-on ($45/month)
Calendly: N/A | HubSpot: Native HubSpot Chatbot
Calendly: N/A | HubSpot: Included (email, landing pages, ads)
Calendly: N/A | HubSpot: 300+ requests/sec (Enterprise)
Calendly: N/A | HubSpot: Unlimited (Professional+)
Calendly: N/A | HubSpot: Comprehensive iOS/Android apps
Calendly: N/A | HubSpot: Included standard
Calendly: N/A | HubSpot: Basic predictive content
Calendly: N/A | HubSpot: HubSpot Starter at $20
Calendly: N/A | HubSpot: HubSpot Professional at $50
Calendly: N/A | HubSpot: Dedicated ecosystem integration
Calendly: N/A | HubSpot: HubSpot AI - advanced automation and predictive
Calendly: N/A | HubSpot: Third-party integrations required
Calendly: N/A | HubSpot: 4.7/5 - intuitive interface
Calendly: N/A | HubSpot: Good option - established in India
Calendly: N/A | HubSpot: Yes (via add-on)
Calendly: N/A | HubSpot: Third-party Integration
Calendly: N/A | HubSpot: 1 to 1000+ people
Professional/Standard Plan Monthly Price
Calendly: N/A | HubSpot: Native full CRM platform
Calendly: N/A | HubSpot: Unlimited with visual builder
Calendly: N/A | HubSpot: Mid-market to enterprise
Calendly: N/A | HubSpot: Chatspot add-on; requires manual training and configuration
Calendly: N/A | HubSpot: Native with A/B testing, sequences, and workflows
Calendly: N/A | HubSpot: $120/month base (not per-agent)
Calendly: N/A | HubSpot: 3 channels (email, chat, ticketing)
Calendly: N/A | HubSpot: Full (360° CRM with pipelines, deals, forecasting)
Calendly: N/A | HubSpot: Yes (email sequences, workflows, forms, landing pages)
Calendly: N/A | HubSpot: ChatSpot AI (content generation, workflow automation, analysis)
Calendly: N/A | HubSpot: 1000+ integrations
Calendly: N/A | HubSpot: 1,000,000+ (Enterprise)
Calendly: N/A | HubSpot: Full-featured automation
Calendly: N/A | HubSpot: 5/10 (Basic rules-based)
Calendly: N/A | HubSpot: 3,000+ certification courses
Calendly: N/A | HubSpot: Advanced (native feature)
Calendly: N/A | HubSpot: Basic (secondary feature)
Calendly: N/A | HubSpot: 10+ years in service
Calendly: N/A | HubSpot: 120 requests/min
Calendly: N/A | HubSpot: 4.7/5 (42K reviews)
Calendly: N/A | HubSpot: ChatSpot (25% deflection)
Calendly: N/A | HubSpot: $50 (Marketing Hub Starter)
Calendly: N/A | HubSpot: Limited (50 rules in Standard tier)
Calendly: N/A | HubSpot: Third-party connector (2-4 hr delays)
Calendly: N/A | HubSpot: 14 days + perpetual free CRM
Calendly: N/A | HubSpot: 74% (Predictive Lead Scoring)
Calendly: N/A | HubSpot: Included in all tiers
Calendly: N/A | HubSpot: Month-to-month available
Calendly: N/A | HubSpot: No (enterprise add-on only)
Calendly: N/A | HubSpot: Yes, paid add-on ($600/month minimum)
Calendly: N/A | HubSpot: Advanced with forecasting and stages
Calendly: N/A | HubSpot: Predictive AI-powered scoring
Calendly: N/A | HubSpot: Unlimited users (freemium model)
Calendly: N/A | HubSpot: No (requires CallRail $50-300/month)
Calendly: N/A | HubSpot: 1.4 million (free tier only)
Calendly: N/A | HubSpot: 4.4/5 (3,800 reviews)
Calendly: N/A | HubSpot: 3 (free tier) / Unlimited (paid)
CRM Contact Storage Limit (Free/Entry Tier)
Calendly: N/A | HubSpot: 5 (Facebook, Instagram, LinkedIn, X, TikTok)
AI Sentiment Analysis / Social Listening
Calendly: N/A | HubSpot: Basic keyword monitoring only
Team Members Supported (Free/Standard Tier)
Calendly: N/A | HubSpot: Unlimited on free tier
Calendly: N/A | HubSpot: $800 (Marketing Hub Pro)
Calendly: N/A | HubSpot: 1,000 contact limit (capped)
Calendly: N/A | HubSpot: Moderate (workflows, limited coding)
Calendly: N/A | HubSpot: No, third-party integration required
Calendly: N/A | HubSpot: Full suite with workflows, landing pages, forms
Calendly: N/A | HubSpot: Yes, unlimited users
Calendly: N/A | HubSpot: 3+ (Phone, Chat, Email, Academy)
How to choose between Calendly and HubSpot
Calendly vs HubSpot — Structured Comparison Data
Machine-readable comparison dataset for Calendly vs HubSpot. Contains 227 attribute comparisons, 5 FAQ pairs.
Calendly vs HubSpot — Attribute Category Vocabulary
Taxonomy of attribute categories used to classify comparison data for Calendly vs HubSpot.
Can I use Calendly without a CRM, or do I need HubSpot?
Calendly works perfectly as a standalone scheduling tool and doesn't require a CRM. Most freelancers, consultants, and small service businesses use only Calendly. However, if you're running a sales operation with multiple team members and need to track leads, manage pipelines, and automate follow-ups, integrating Calendly with a CRM like HubSpot or Salesforce becomes valuable.
Is HubSpot's scheduling tool (Meetings) as good as Calendly?
HubSpot's Meetings scheduling tool is functional but less sophisticated than Calendly's. Calendly offers more customization options, intelligent scheduling logic, and a lighter user experience. HubSpot's strength is integration with CRM data—when you schedule with a contact in HubSpot, it automatically logs the meeting and updates their timeline, something Calendly doesn't do natively.
Yes. Calendly has a native HubSpot integration that syncs scheduled meetings with contacts and activities. This allows you to keep using Calendly for scheduling while leveraging HubSpot's CRM capabilities to track interactions. This is a popular choice for sales teams wanting Calendly's simplicity combined with HubSpot's customer data organization.
Which is better for a sales team of 5-10 people?
For a small sales team, it depends on priorities. If your primary need is scheduling and you already use email/CRM tools, Calendly is faster, cheaper, and easier to manage. If you need centralized lead tracking, pipeline management, and deal automation alongside scheduling, HubSpot's all-in-one approach saves time despite higher complexity and cost.
What are the hidden costs of each platform?
Calendly's paid tiers ($12-$20/month) are straightforward with no hidden fees. HubSpot's Starter tier ($50/month) includes basic features, but advanced sales automation, custom reporting, and higher contact limits push costs to $120-$3,200+/month depending on use case. Factor in implementation time and training when budgeting for HubSpot.
How to Choose Between Calendly and HubSpot
Primary Function: Calendly has Appointment scheduling and calendar management only, while HubSpot has Full CRM platform with scheduling, sales, marketing, and service tools.
Starting Price: Calendly has $12/month (Basic), while HubSpot has $50/month (Starter CRM).
Integrations Available: Calendly has 100+ integrations, while HubSpot has 1,500+ integrations via App Marketplace.
Free Tier Capabilities: Calendly has Limited to 1 calendar, basic scheduling, while HubSpot has Full CRM with unlimited contacts, basic sales tools.
Setup Time (minutes): Calendly has 5-10 minutes, while HubSpot has 30-45 minutes.
Best For Team Size: Calendly has Solo professionals, freelancers, small teams (1-10 people), while HubSpot has Growing businesses, departments, enterprises (10-1000+ people).
Native CRM Features: Calendly has None - scheduling only, while HubSpot has Comprehensive CRM with pipeline, deals, contacts, analytics.