Asana is a specialized project management tool built for task tracking and team workflows, while Notion is a flexible all-in-one workspace that combines project management, databases, documents, and note-taking. Asana excels at structured project planning; Notion excels at customization and knowledge management.
Asana vs Notion — Side-by-side comparison on A Versus B
Purpose-built project management platform for team task tracking and workflow automation.
All-in-one workspace combining documents, databases, and knowledge management with intuitive interface.
Primary Use Case. Learning Curve. Customization & Flexibility. Team Collaboration Features. Reporting & Analytics. Pricing Model. Free Plan Generosity
Choose Asana if your team needs robust project management with Gantt charts, resource planning, and automated workflows for structured work like software development, marketing campaigns, or agency work. Choose Notion if you value flexibility, want to build a unified knowledge base alongside task management, prefer transparent per-workspace pricing, or need extensive customization with database relations.
Starting Monthly Cost (per user, annual)
Asana: 300+ | Notion: 1,500+ (Zapier, Slack, webhooks, and native integrations)
Asana: Native with timeline view, dependencies, and milestones | Notion: Not native - timeline view available via database relations
Asana: AI Teammates, AI Studio | Notion: N/A
Asana: Yes, basic timeline | Notion: N/A
Base Monthly Price (Individual/Starter Plan)
Asana: Included (no add-on) | Notion: N/A
Asana: 4 stars (AI Studio, smart projects, rules, summaries) | Notion: N/A
Asana: Zapier integrations (third-party dependent) | Notion: N/A
Asana: Gentle (intuitive, optimized for ease) | Notion: N/A
Asana: No (requires separate tool or integration) | Notion: N/A
Asana: Yes (enhanced Jan 2026 update) | Notion: N/A
Annual Cost for Full Stack (Single User with AI)
Asana: $131.88 (base only, AI included) | Notion: N/A
Asana: Dedicated Project Management | Notion: N/A
Asana: Moderate | Notion: 9/10 - Highly customizable
Asana: Basic task tracking | Notion: N/A
Asana: Limited native integrations | Notion: N/A
Asana: $24.99/user/month (Advanced) | Notion: N/A
Asana: $14,994 (Advanced plan) | Notion: N/A
Asana: Yes, native Goals feature | Notion: N/A
Asana: Standard views (limited color coding) | Notion: N/A
Asana: Project management platform | Notion: N/A
Asana: Limited, requires integration | Notion: N/A
Asana: AI Teammates, AI Studio, native automation (2026) | Notion: N/A
Asana: Optimal for 50+ users | Notion: N/A
Asana: 4+ (List, Board, Timeline, Calendar, Kanban) | Notion: N/A
Asana: Via Everhour (#3 marketplace app) | Notion: No (requires integration)
Asana: Advanced role-based controls (2026 upgrade) | Notion: N/A
Asana: $10.99 (Teams plan minimum) | Notion: Free
Asana: Advanced (blocks, predecessors, critical path) | Notion: Basic (manual linking only)
Asana: Limited (basic notes, no wiki) | Notion: Comprehensive (wiki, docs, databases, linked records)
Asana: Yes (automatic scheduling, drag-and-drop) | Notion: No (requires manual setup with databases)
Asana: Moderate (template-based, limited customization) | Notion: Very High (fully customizable databases and properties)
Asana: 15 (free tier limit) | Notion: 10 (free plan with guests)
Asana: Built-in (shows team utilization and resource allocation) | Notion: Not available (must track manually)
Asana: Unlimited custom fields and automations | Notion: N/A
Asana: 40+ multi-functional team | Notion: N/A
Asana: 70-75% in tech teams | Notion: N/A
Asana: Advanced Gantt, dependencies, critical path | Notion: N/A
Asana: $10.99 (annual billing) | Notion: N/A
Asana: 100 requests/second (enterprise) | Notion: N/A
Asana: Free plan; Paid from $10.99 | Notion: $10/user
Asana: Unlimited for up to 15 team members | Notion: Unlimited
Asana: Full native support with dependencies | Notion: Yes, basic timeline view only
Asana: Limited custom field options | Notion: Native relational databases with rollups, filters, sorts
Asana: 100 requests per minute | Notion: 3 requests per second (~180/min)
Asana: Native rules engine with 50+ trigger/action combinations | Notion: Limited (manual + integrations)
Asana: 200+ official templates | Notion: 50,000+ community templates
Asana: Dedicated portfolio module with budget tracking | Notion: N/A
Starting Monthly Price (Per User/Workspace)
Asana: Business+ plan ($24.99/user/month) | Notion: N/A
iOS & Android App Quality Rating (App Store/Google Play)
Asana: Yes, with dependencies | Notion: N/A
Asana: Yes, with custom reports | Notion: N/A
Asana: Yes, dedicated workload view | Notion: N/A
Asana: 7 views (List, Board, Timeline, Calendar, Files, Stories, Workload) | Notion: 5 views (Table, Board, Calendar, Timeline, Gallery)
Asana: Add-on cost: $10+/user/month | Notion: N/A
Asana: $13.49 (Asana Essentials, annual) | Notion: $14 (Pro plan, annual)
Asana: $36.49 (Asana Premium, annual) | Notion: $32 (Team plan, annual)
Asana: 70+ advanced automation rules | Notion: 12 basic automation triggers
Asana: 8 hours for core features | Notion: 30 hours for proficiency
Asana: Advanced Gantt with dependencies, critical path, resource leveling | Notion: Basic calendar view (limited critical path analysis)
Asana: Predefined field types; limited relational database functionality | Notion: Unlimited custom fields, relations, formulas, rollups, and linked databases
Asana: 1,000+ total, 100+ native (Slack, Teams, GitHub, Jira) | Notion: 500+ via Zapier, 50+ native
Asana: Unlimited for tasks; attachment limits per file type | Notion: Unlimited workspace content; 5GB file attachments
Base Monthly Cost Per User (Annual Billing)
Asana: $10.99 | Notion: $10.00 (Team plan)
Asana: 15 members | Notion: Unlimited users
Asana: Built-in workload view shows team capacity and allocations | Notion: Manual tracking via database properties
Asana: Not available - limited to predefined structures | Notion: Full support with many-to-many relations and rollups
Asana: Advanced rules: auto-assignments, status changes, notifications | Notion: Basic - templates and button automations, limited conditional logic
Asana: 100+ integrations | Notion: 150+ integrations via Zapier, Make, and native connectors
Asana: N/A | Notion: Notion's cloud servers
Asana: N/A | Notion: Free / $8-15 per user
Asana: N/A | Notion: Customizable approach
Asana: N/A | Notion: Real-time co-editing, permissions, comments, activity tracking
Asana: N/A | Notion: Full (relational databases, rollups, formulas)
Asana: N/A | Notion: Cloud-hosted (Notion controls servers)
Asana: N/A | Notion: Yes (built-in AI assistant)
Asana: N/A | Notion: High availability (no published SLA)
Asana: N/A | Notion: 9/10 (blocks, databases, relations)
Asana: N/A | Notion: 5/10 (basic automations only)
Asana: N/A | Notion: 2-50 users (flexible scale)
Asana: N/A | Notion: 7-14 days (custom setup required)
Asana: N/A | Notion: $20 (Business tier)
Asana: N/A | Notion: $24+ (Enterprise, custom)
Asana: N/A | Notion: Limited task/project features
Asana: N/A | Notion: 8/10 - Steep learning curve
Asana: N/A | Notion: 9/10 - Native docs & databases
Asana: N/A | Notion: $8/month (Team tier)
Asana: N/A | Notion: Excellent for non-technical users - intuitive linked properties
Asana: N/A | Notion: Limited native two-way sync capability
Asana: N/A | Notion: Built-in AI assistant with limited agent connections
Asana: N/A | Notion: Steep learning curve with flexible drag-and-drop
Asana: N/A | Notion: Exceptional - optimized for feature roadmaps and linked data
Asana: N/A | Notion: Basic (via integrations only)
Asana: N/A | Notion: Limited tier system
Asana: N/A | Notion: Full editor (formatting, blocks, collaboration)
Asana: N/A | Notion: 100+ templates and integrations
Asana: N/A | Notion: Unlimited with role-based permissions
Asana: N/A | Notion: Flexible block-based editor with databases
Asana: N/A | Notion: Teams, project managers, content creators
Asana: N/A | Notion: Views API, Markdown support, automatic retries (2026)
Asana: N/A | Notion: Unlimited blocks and pages
Asana: N/A | Notion: Full relational database support
Asana: N/A | Notion: Limited offline capabilities
Asana: N/A | Notion: Table, Board, Timeline, Calendar, Gallery, List
Asana: N/A | Notion: REST API and official SDK
Asana: N/A | Notion: Comments, mentions, real-time editing, threads
Asana: N/A | Notion: Free (or $10/month for AI)
Asana: N/A | Notion: 200+ (native + Zapier)
Asana: N/A | Notion: Limited offline; web-first platform
Asana: N/A | Notion: $0 (free tier exists)
Asana: N/A | Notion: Basic linked mentions; manual linking required
Asana: N/A | Notion: 400+ (official integrations)
Asana: N/A | Notion: 100+ million across all sectors
Asana: N/A | Notion: Free (Plus $10/user)
Asana: N/A | Notion: Moderate (2-3 seconds with complex databases)
Asana: N/A | Notion: 1000+ through Zapier and native
Asana: N/A | Notion: All-in-one workspace & documentation
Asana: N/A | Notion: 3-7 days depending on customization
Asana: N/A | Notion: Native iOS/Android, good but slower
Asana: N/A | Notion: SSO, AI features, advanced permissions, audit logs
Asana: N/A | Notion: 30-60 (database learning curve)
Asana: N/A | Notion: 8 (iOS/Android, full sync)
Asana: N/A | Notion: PDF/CSV (some lock-in)
Asana: N/A | Notion: 10+ million active users
Asana: N/A | Notion: CSV / Markdown export
Asana: N/A | Notion: Limited (limited API)
Asana: N/A | Notion: Notion AI (bundled in Business/Enterprise; trial on Free/Plus)
Free Tier Monthly Recording/Creation Limit
Asana: N/A | Notion: AI-powered search, Q&A, writing assistance (add-on)
Asana: N/A | Notion: Centralized knowledge/PM workspace
Asana: N/A | Notion: $100 (10 users @ $10)
Asana: N/A | Notion: $10 (Unlimited plan)
Asana: N/A | Notion: Read-only offline (web); requires app for editing
Asana: N/A | Notion: Full relational databases with 10+ view types
Asana: N/A | Notion: 5-10 hours for proficiency
Asana: N/A | Notion: Public API with Zapier/webhook support
Asana: N/A | Notion: $10/month (Plus plan)
Asana: N/A | Notion: 3 (full page, bookmark, simple)
Asana: N/A | Notion: Basic (AI blocks limited to Pro/Team plans)
Asana: N/A | Notion: 0 (no native integration)
Asana: N/A | Notion: 500+ via Zapier, native integrations, and API
Asana: N/A | Notion: 1000+ community and official templates
Asana: N/A | Notion: Read-only offline via Web Clipper; limited without internet
Asana: N/A | Notion: 30 minutes (learning curve for full features)
Monthly Subscription Cost (Personal Plan)
Asana: N/A | Notion: Yes - relations, filters, sorts, multiple views
Asana: N/A | Notion: Full offline mode (desktop app)
Asana: N/A | Notion: 60+ (steep learning curve)
Asana: N/A | Notion: 200+ native + 2000+ via Zapier
Asana: N/A | Notion: Basic (simple triggers and actions)
Asana: N/A | Notion: Yes; unlimited blocks for individuals
Asana: N/A | Notion: Yes (native relations, rollups, and rollup filters)
Asana: N/A | Notion: 6 (Table, Calendar, Timeline, Gallery, Board, List)
Asana: N/A | Notion: 10,000 (performance degrades noticeably after 5,000)
Asana: N/A | Notion: Comments, mentions, reminders only
Asana: N/A | Notion: $120/year (Plus plan)
Asana: N/A | Notion: 6 platforms (Web, Windows, Mac, iOS, Android, Linux)
Asana: N/A | Notion: Advanced relational databases with filtering and sorting
Asana: N/A | Notion: Full real-time collaboration with comments and permissions
Asana: N/A | Notion: Partial offline (web requires internet, mobile has limited offline mode)
Asana: N/A | Notion: Proprietary Notion format (limited standard export)
Asana: N/A | Notion: 30-60 minutes to understand core features
Asana: N/A | Notion: Robust public API with extensive integration ecosystem
Asana: N/A | Notion: Unlimited (Plus plan)
Asana: N/A | Notion: Not FedRAMP authorized
Asana: N/A | Notion: $0 (limited to 1M blocks/month)
Asana: N/A | Notion: Unlimited (team plan dependent)
Asana: N/A | Notion: 1-to-1, Many-to-1, Many-to-Many
Asana: N/A | Notion: 12+ (Table, Board, Calendar, Timeline, Gallery, etc.)
Asana: N/A | Notion: 6+ (complex feature set requires training)
Asana: N/A | Notion: 8+ (PDF, HTML, Markdown, CSV, etc.)
Asana: N/A | Notion: Yes - unlimited blocks and databases
Asana: N/A | Notion: 75+ million registered users (as of 2024)
Asana: N/A | Notion: $120 per year (Plus plan, no AI)
Asana: N/A | Notion: Unlimited in Team plan
Asana: N/A | Notion: Unlimited (per subscription)
Asana: N/A | Notion: Multi-level relations, rollups, and formulas
Asana: N/A | Notion: No (third-party integrations only)
Asana: N/A | Notion: No (web-based only)
Asana: N/A | Notion: Notion AI included in Pro/Team plans
Asana: N/A | Notion: Linear page-based structure
Asana: N/A | Notion: Unlimited (paid plans)
Asana: N/A | Notion: Full relational databases with filters, sorts, relations
Asana: N/A | Notion: 10000+ community templates
Asana: N/A | Notion: Full offline capability with sync
Asana: N/A | Notion: Unlimited blocks + 10 GB files
Asana: N/A | Notion: $10 (unlimited access)
Asana: N/A | Notion: 50+ integrated features
Asana: N/A | Notion: Limited (requires extension)
Asana: N/A | Notion: $0 (Pro: $120/year)
Asana: N/A | Notion: 20+ workspace templates
Asana: N/A | Notion: Timeline view available; no dependency or critical path analysis
Asana: N/A | Notion: Manual tracking only; no native capacity features
Asana: N/A | Notion: 10,000 rows (performance degrades)
Asana: N/A | Notion: Limited cross-database visibility
Asana: N/A | Notion: $12 (Notion Team plan)
Asana: N/A | Notion: 1-2 seconds (1000-2000ms)
Asana: N/A | Notion: 10+ (stable with minor lag)
Asana: N/A | Notion: No native email; third-party only
Asana: N/A | Notion: 100+ REST API endpoints
Asana: N/A | Notion: Read-only offline mode
Asana: N/A | Notion: 1000+ community templates + Zapier/Make
Asana: N/A | Notion: iOS + Android official apps
Asana: N/A | Notion: 800+ official templates
Asana: N/A | Notion: Notion API + CSV/Markdown exports
Asana: N/A | Notion: $10 (billed annually)
Asana: N/A | Notion: Unlimited with cursor presence
Asana: N/A | Notion: Optimized up to 10,000 items per view
Asana: N/A | Notion: Database automations, API integrations, Zapier/Make support
Asana: N/A | Notion: 15+ (Table, Kanban, Calendar, Gallery, Timeline, etc.)
Asana: N/A | Notion: $120/month (Pro plan, capped usage)
Asana: N/A | Notion: $120/month (unlimited members, Pro)
Asana: N/A | Notion: 0 native (requires third-party integration)
Asana: N/A | Notion: Full rich-text editor with embeds
Asana: N/A | Notion: Advanced, with rollups and filters
Asana: N/A | Notion: Limited offline; requires internet for most features
Asana: N/A | Notion: 10-14 days for average user
Asana: N/A | Notion: Sync requires active internet connection
Starting Price per User/Month (Annual Billing)
Asana: N/A | Notion: $10/user (free tier available)
Asana: N/A | Notion: Unlimited users, unlimited workspaces
Asana: N/A | Notion: Third-party only (Zapier)
Asana: N/A | Notion: Advanced (rollups, lookups, formulas)
Asana: N/A | Notion: 3 requests/second (180/min)
Asana: N/A | Notion: 1.4s (typical page/database view)
Asana: N/A | Notion: 300+ integrations via Zapier/native
Asana: N/A | Notion: $0 (Unlimited free tier)
Asana: N/A | Notion: 30+ automation options
Asana: N/A | Notion: 10+ types (includes relations, rollups, formulas, templates)
Asana: N/A | Notion: 2-4 hours to start productive work
Asana: N/A | Notion: Limited (basic role options, no granular permissions)
Asana: N/A | Notion: $150/month (15 members × $10)
Asana: N/A | Notion: $500/month (50 members × $10)
Asana: N/A | Notion: 8 (relational, formulas, rollups, filters, sorts, synced blocks, templates)
Asana: N/A | Notion: Unlimited free tier
Asana: N/A | Notion: 40% of desktop features
Asana: N/A | Notion: Unlimited pages (feature-limited)
Asana: N/A | Notion: 8 (basic actions only)
Asana: N/A | Notion: Full rich-text editor with synced blocks
Asana: N/A | Notion: Linked databases with basic relations
Asana: N/A | Notion: 3 (Table, Board, Gallery)
Asana vs Notion — Structured Comparison Data
Machine-readable comparison dataset for Asana vs Notion. Contains 409 attribute comparisons, 5 FAQ pairs.
Asana vs Notion — Attribute Category Vocabulary
Taxonomy of attribute categories used to classify comparison data for Asana vs Notion.
Is Asana or Notion better for a software development team?
Asana is significantly better for software teams. Its Gantt charts, sprint planning, task dependencies, and resource allocation tools are specifically designed for development workflows. Notion's weakness in native project management makes it less suitable for managing complex software projects with interdependencies. However, teams can use Notion as a supplementary wiki for documentation.
Can I use Notion as my only project management tool?
Yes, Notion can function as a standalone project management tool for small teams or startups with simpler workflows. You can build kanban boards, timelines (basic), and task databases. However, you lose advanced features like automatic workload balancing, critical path analysis, and sophisticated automation rules that Asana provides. Notion excels when combined with documentation and knowledge management needs.
Which tool is cheaper for a growing team of 50+ people?
Notion is typically cheaper at scale. Asana costs $10.99-$24.99 per user per month, making a 50-person team $5,495-$12,475/month. Notion's team plan at $10/user/month = $500/month, or you could use a workspace plan ($25-$500/month) shared across the entire company. For large teams, Notion's per-workspace model offers significant savings.
Does Asana work well for small teams or is it overkill?
Asana works well for small teams (5-15 people) if they have structured project workflows like marketing campaigns, client work, or product launches. However, its 15-person limit on the free plan and higher pricing make Notion more attractive for micro-teams. If your team just needs simple task lists and collaboration, Notion's free tier is more generous.
Can I migrate from Asana to Notion or vice versa?
Yes, but it requires manual effort or third-party tools. Both platforms support CSV/JSON exports. Tools like Zapier can automate basic migrations, but complex dependencies, custom fields, and portfolio structures don't transfer perfectly. Most teams export data and rebuild in the new tool, which is why evaluating upfront is important. No native migration tools exist between them.
Primary Use Case: Asana has Dedicated project and task management, while Notion has All-in-one workspace (docs, databases, projects, wikis).
Learning Curve: Asana has Moderate - intuitive for project managers, while Notion has Steep - requires setup time and customization skills.
Customization & Flexibility: Asana has Limited to predefined project views and templates, while Notion has Highly customizable with database relations and formulas.
Team Collaboration Features: Asana has Advanced: timeline, workload, dependencies, milestones, while Notion has Basic: comments, mentions, real-time editing.
Reporting & Analytics: Asana has Portfolio dashboards, project health metrics, resource allocation, while Notion has Custom dashboards via database rollups and formulas.
Pricing Model: Asana has $10.99-$24.99/user/month (billed annually), while Notion has $10-$20/user/month or $10-$25 per workspace (team plans).
Free Plan Generosity: Asana has Up to 15 team members, basic features only, while Notion has Unlimited users with all core features (limited blocks).