Asana is a dedicated project management tool optimized for structured task tracking and team workflows, while Notion is an all-in-one workspace combining tasks, documents, databases, and wikis in a flexible system. The choice depends on whether you prioritize rigid project structure or adaptable documentation and knowledge management.
Asana vs Notion — Side-by-side comparison on A Versus B
Enterprise-grade work management platform focused on task hierarchy and timeline planning.
Versatile all-in-one workspace combining documents, databases, wikis, and task management
Primary Purpose. Learning Curve. Task Management Features. Documentation & Knowledge Base. Team Collaboration Clarity. Customization Flexibility. Implementation Friction for New Teams
Choose Asana if your team needs clear project structure, strict deadline tracking, and built-in dependency management—ideal for marketing teams, agencies, and organizations with multiple concurrent projects. Choose Notion if you need a flexible workspace combining task management with knowledge documentation, internal wikis, and databases—better for small teams, startups, and organizations prioritizing documentation alongside project tracking.
Starting Monthly Cost (per user, annual)
Asana: 300+ | Notion: 1,500+ (Zapier, Slack, webhooks, and native integrations)
Asana: Native with timeline view, dependencies, and milestones | Notion: Not native - timeline view available via database relations
Asana: AI Teammates, AI Studio | Notion: N/A
Asana: Yes, basic timeline | Notion: N/A
Base Monthly Price (Individual/Starter Plan)
Asana: Included (no add-on) | Notion: N/A
Asana: 4 stars (AI Studio, smart projects, rules, summaries) | Notion: N/A
Asana: Zapier integrations (third-party dependent) | Notion: N/A
Asana: Gentle (intuitive, optimized for ease) | Notion: N/A
Asana: No (requires separate tool or integration) | Notion: N/A
Asana: Yes (enhanced Jan 2026 update) | Notion: N/A
Annual Cost for Full Stack (Single User with AI)
Asana: $131.88 (base only, AI included) | Notion: N/A
Asana: Dedicated Project Management | Notion: N/A
Asana: Moderate | Notion: 9/10 - Highly customizable
Asana: Basic task tracking | Notion: N/A
Asana: Limited native integrations | Notion: N/A
Asana: $24.99/user/month (Advanced) | Notion: N/A
Asana: $14,994 (Advanced plan) | Notion: N/A
Asana: Yes, native Goals feature | Notion: N/A
Asana: Standard views (limited color coding) | Notion: N/A
Asana: Project management platform | Notion: N/A
Asana: Limited, requires integration | Notion: N/A
Asana: AI Teammates, AI Studio, native automation (2026) | Notion: N/A
Asana: Optimal for 50+ users | Notion: N/A
Asana: 4+ (List, Board, Timeline, Calendar, Kanban) | Notion: N/A
Asana: Via Everhour (#3 marketplace app) | Notion: No (requires integration)
Asana: Advanced role-based controls (2026 upgrade) | Notion: N/A
Asana: $10.99 (Teams plan minimum) | Notion: Free
Asana: Advanced (blocks, predecessors, critical path) | Notion: Basic (manual linking only)
Asana: Limited (basic notes, no wiki) | Notion: Comprehensive (wiki, docs, databases, linked records)
Asana: Yes (automatic scheduling, drag-and-drop) | Notion: No (requires manual setup with databases)
Asana: Moderate (template-based, limited customization) | Notion: Very High (fully customizable databases and properties)
Asana: 15 (free tier limit) | Notion: 10 (free plan with guests)
Asana: Built-in (shows team utilization and resource allocation) | Notion: Not available (must track manually)
Asana: Unlimited custom fields and automations | Notion: N/A
Asana: 40+ multi-functional team | Notion: N/A
Asana: 70-75% in tech teams | Notion: N/A
Asana: Advanced Gantt, dependencies, critical path | Notion: N/A
Asana: $10.99 (annual billing) | Notion: N/A
Asana: 100 requests/second (enterprise) | Notion: N/A
Asana: Free plan; Paid from $10.99 | Notion: $10/user
Asana: Unlimited for up to 15 team members | Notion: Unlimited
Asana: Full native support with dependencies | Notion: Yes, basic timeline view only
Asana: Limited custom field options | Notion: Unlimited relations, rollups, formulas, and filters
Asana: 100 requests per minute | Notion: 3 requests per second (~180/min)
Asana: Native rules engine with 50+ trigger/action combinations | Notion: Limited (manual + integrations)
Asana: 200+ official templates | Notion: 50,000+ community templates
Asana: Unlimited tasks | Notion: Unlimited
Asana: Dedicated portfolio module with budget tracking | Notion: N/A
Starting Monthly Price (Per User/Workspace)
Asana: Business+ plan ($24.99/user/month) | Notion: N/A
iOS & Android App Quality Rating (App Store/Google Play)
Asana: 7-10 days | Notion: 8-15 hours for competent database design
Asana: Yes, with dependencies | Notion: N/A
Asana: Yes, with custom reports | Notion: N/A
Asana: Yes, dedicated workload view | Notion: N/A
Asana: 7 views (List, Board, Timeline, Calendar, Files, Stories, Workload) | Notion: 5 views (Table, Board, Calendar, Timeline, Gallery)
Asana: Add-on cost: $10+/user/month | Notion: N/A
Asana: $13.49 (Asana Essentials, annual) | Notion: $14 (Pro plan, annual)
Asana: $36.49 (Asana Premium, annual) | Notion: $32 (Team plan, annual)
Asana: 70+ advanced automation rules | Notion: 12 basic automation triggers
Asana: 8 hours for core features | Notion: 30 hours for proficiency
Asana: Advanced Gantt with dependencies, critical path, resource leveling | Notion: Basic calendar view (limited critical path analysis)
Asana: Predefined field types; limited relational database functionality | Notion: Unlimited custom fields, relations, formulas, rollups, and linked databases
Asana: 1,000+ total, 100+ native (Slack, Teams, GitHub, Jira) | Notion: 500+ via Zapier, 50+ native
Asana: Unlimited for tasks; attachment limits per file type | Notion: Unlimited workspace content; 5GB file attachments
Base Monthly Cost Per User (Annual Billing)
Asana: $10.99 | Notion: $10.00 (Team plan)
Asana: 15 members | Notion: Unlimited users
Asana: Built-in workload view shows team capacity and allocations | Notion: Manual tracking via database properties
Asana: Not available - limited to predefined structures | Notion: Full support with many-to-many relations and rollups
Asana: Advanced rules: auto-assignments, status changes, notifications | Notion: Basic - templates and button automations, limited conditional logic
Asana: 100+ integrations | Notion: 150+ integrations via Zapier, Make, and native connectors
Asana: $10.99 | Notion: $0 (Unlimited free tier)
Asana: N/A | Notion: Notion's cloud servers
Asana: N/A | Notion: Free / $8-15 per user
Asana: N/A | Notion: Customizable approach
Asana: N/A | Notion: Real-time co-editing, permissions, comments, activity tracking
Asana: N/A | Notion: Full (relational databases, rollups, formulas)
Asana: N/A | Notion: Cloud-hosted (Notion controls servers)
Asana: N/A | Notion: Yes (built-in AI assistant)
Asana: N/A | Notion: High availability (no published SLA)
Asana: N/A | Notion: 9/10 (blocks, databases, relations)
Asana: N/A | Notion: 5/10 (basic automations only)
Asana: N/A | Notion: 2-50 users (flexible scale)
Asana: N/A | Notion: 7-14 days (custom setup required)
Asana: N/A | Notion: $20 (Business tier)
Asana: N/A | Notion: $24+ (Enterprise, custom)
Asana: N/A | Notion: Limited task/project features
Asana: N/A | Notion: 8/10 - Steep learning curve
Asana: N/A | Notion: 9/10 - Native docs & databases
Asana: N/A | Notion: $8/month (Team tier)
Asana: N/A | Notion: Excellent for non-technical users - intuitive linked properties
Asana: N/A | Notion: Limited native two-way sync capability
Asana: N/A | Notion: Built-in AI assistant with limited agent connections
Asana: N/A | Notion: Steep learning curve with flexible drag-and-drop
Asana: N/A | Notion: Exceptional - optimized for feature roadmaps and linked data
Asana: N/A | Notion: Basic (via integrations only)
Asana: N/A | Notion: Limited tier system
Asana: N/A | Notion: Full editor (formatting, blocks, collaboration)
Asana: N/A | Notion: 100+ templates and integrations
Asana: N/A | Notion: Unlimited with role-based permissions
Asana: N/A | Notion: Flexible block-based editor with databases
Asana: N/A | Notion: Teams, project managers, content creators
Asana: N/A | Notion: Views API, Markdown support, automatic retries (2026)
Asana: N/A | Notion: Unlimited blocks and pages
Asana: N/A | Notion: Full relational database support
Asana: N/A | Notion: Limited offline capabilities
Asana: N/A | Notion: Table, Board, Timeline, Calendar, Gallery, List
Asana: N/A | Notion: REST API and official SDK
Asana: N/A | Notion: Comments, mentions, real-time editing, threads
Asana: N/A | Notion: Free (or $10/month for AI)
Asana: N/A | Notion: Limited offline; web-first platform
Asana: N/A | Notion: $0 (free tier exists)
Asana: N/A | Notion: Basic linked mentions; manual linking required
Asana: N/A | Notion: 400+ (official integrations)
Asana: N/A | Notion: 100+ million across all sectors
Asana: N/A | Notion: Free (Plus $10/user)
Asana: N/A | Notion: Moderate (2-3 seconds with complex databases)
Asana: N/A | Notion: 1000+ through Zapier and native
Asana: N/A | Notion: All-in-one workspace & documentation
Asana: N/A | Notion: 3-7 days depending on customization
Asana: N/A | Notion: Native iOS/Android, good but slower
Asana: N/A | Notion: SSO, AI features, advanced permissions, audit logs
Asana: N/A | Notion: 30-60 (database learning curve)
Asana: N/A | Notion: 8 (iOS/Android, full sync)
Asana: N/A | Notion: PDF/CSV (some lock-in)
Asana: N/A | Notion: 10+ million active users
Asana: N/A | Notion: CSV / Markdown export
Asana: N/A | Notion: Limited (limited API)
Asana: N/A | Notion: Notion AI (bundled in Business/Enterprise; trial on Free/Plus)
Free Tier Monthly Recording/Creation Limit
Asana: N/A | Notion: AI-powered search, Q&A, writing assistance (add-on)
Asana: N/A | Notion: Centralized knowledge/PM workspace
Asana: N/A | Notion: $100 (10 users @ $10)
Asana: N/A | Notion: $10 (Unlimited plan)
Asana: N/A | Notion: Read-only offline (web); requires app for editing
Asana: N/A | Notion: Full relational databases with 10+ view types
Asana: N/A | Notion: 5-10 hours for proficiency
Asana: N/A | Notion: Public API with Zapier/webhook support
Asana: N/A | Notion: $10/month (Plus plan)
Asana: N/A | Notion: 3 (full page, bookmark, simple)
Asana: N/A | Notion: Basic (AI blocks limited to Pro/Team plans)
Asana: N/A | Notion: 0 (no native integration)
Asana: N/A | Notion: 500+ via Zapier, native integrations, and API
Asana: N/A | Notion: 1000+ community and official templates
Asana: N/A | Notion: Limited (requires sync after reconnect)
Asana: N/A | Notion: 30 minutes (learning curve for full features)
Monthly Subscription Cost (Personal Plan)
Asana: N/A | Notion: Yes - relations, filters, sorts, multiple views
Asana: N/A | Notion: Full offline mode (desktop app)
Asana: N/A | Notion: 60+ (steep learning curve)
Asana: N/A | Notion: Basic (simple triggers and actions)
Asana: N/A | Notion: Yes - unlimited pages and sharing
Asana: N/A | Notion: Yes (native relations, rollups, and rollup filters)
Asana: N/A | Notion: 6 (Table, Calendar, Timeline, Gallery, Board, List)
Asana: N/A | Notion: 10,000 (performance degrades noticeably after 5,000)
Asana: N/A | Notion: Comments, mentions, reminders only
Asana: N/A | Notion: $120/year (Plus plan)
Asana: N/A | Notion: 6 platforms (Web, Windows, Mac, iOS, Android, Linux)
Asana: N/A | Notion: Advanced relational databases with filtering and sorting
Asana: N/A | Notion: Full real-time collaboration with comments and permissions
Asana: N/A | Notion: Partial offline (web requires internet, mobile has limited offline mode)
Asana: N/A | Notion: Proprietary Notion format (limited standard export)
Asana: N/A | Notion: 30-60 minutes to understand core features
Asana: N/A | Notion: Robust public API with extensive integration ecosystem
Asana: N/A | Notion: Unlimited (Plus plan)
Asana: N/A | Notion: Not FedRAMP authorized
Asana: N/A | Notion: $0 (limited to 1M blocks/month)
Asana: N/A | Notion: Unlimited (team plan dependent)
Asana: N/A | Notion: 1-to-1, Many-to-1, Many-to-Many
Asana: N/A | Notion: 12+ (Table, Board, Calendar, Timeline, Gallery, etc.)
Asana: N/A | Notion: 6+ (complex feature set requires training)
Asana: N/A | Notion: 8+ (PDF, HTML, Markdown, CSV, etc.)
Asana: N/A | Notion: Yes - unlimited blocks and databases
Asana: N/A | Notion: 75+ million registered users (as of 2024)
Asana: N/A | Notion: $120 per year (Plus plan, no AI)
Asana: N/A | Notion: Unlimited in Team plan
Asana: N/A | Notion: Unlimited (per subscription)
Asana: N/A | Notion: No (third-party integrations only)
Asana: N/A | Notion: No (web-based only)
Asana: N/A | Notion: Notion AI included in Pro/Team plans
Asana: N/A | Notion: Linear page-based structure
Asana: N/A | Notion: Unlimited (paid plans)
Asana: N/A | Notion: Full relational databases with filters, sorts, relations
Asana: N/A | Notion: 10000+ community templates
Asana: N/A | Notion: Full offline capability with sync
Asana: N/A | Notion: Unlimited blocks + 10 GB files
Asana: N/A | Notion: $10 (unlimited access)
Asana: N/A | Notion: 50+ integrated features
Asana: N/A | Notion: Limited (requires extension)
Asana: N/A | Notion: $0 (Pro: $120/year)
Asana: N/A | Notion: 20+ workspace templates
Asana: N/A | Notion: Timeline view available; no dependency or critical path analysis
Asana: N/A | Notion: Manual tracking only; no native capacity features
Asana: N/A | Notion: 10,000 rows (performance degrades)
Asana: N/A | Notion: Limited cross-database visibility
Asana: N/A | Notion: 5+ (Table, Gallery, Kanban, Calendar, Timeline)
Asana: N/A | Notion: $12 (Notion Team plan)
Asana: N/A | Notion: $0 (personal), $120/year (Pro single-user)
Asana: N/A | Notion: 5 GB (Notion personal, expandable)
Asana: N/A | Notion: 50+ (SUM, IF, COUNT, ROLLUP, etc.)
Maximum Database Rows (optimal performance)
Asana: N/A | Notion: 10,000 rows before noticeable slowdown
Real-time Simultaneous Collaborators (unlimited tier)
Asana: N/A | Notion: Limited by workspace plan (typically 10-50 concurrent editors)
Asana: N/A | Notion: Excellent; optimized for mobile-first reading and editing
Native Data Visualization (charts, pivots)
Asana: N/A | Notion: No; requires third-party tools or manual workarounds
Asana: N/A | Notion: Full relational with rollups, formulas, aggregations
Asana: N/A | Notion: Limited (formula-based)
Asana: N/A | Notion: Yes, real-time collaboration
Asana: N/A | Notion: Up to 10 databases/pages
Asana: N/A | Notion: 6 views (table, kanban, calendar, timeline, gallery, list)
Asana: N/A | Notion: View-only for complex databases; limited editing
Asana: N/A | Notion: 120-240 minutes (requires template setup)
Asana: N/A | Notion: Yes - rich-text with synced blocks and templates
Max Database Items Before Performance Degradation
Asana: N/A | Notion: No (Zapier workaround only)
Asana: N/A | Notion: 1-2 seconds (1000-2000ms)
Asana: N/A | Notion: 10+ (stable with minor lag)
Asana: N/A | Notion: No native email; third-party only
Asana: N/A | Notion: 100+ REST API endpoints
Asana: N/A | Notion: Read-only mode offline
Asana: N/A | Notion: 1000+ community templates + Zapier/Make
Asana: N/A | Notion: iOS + Android official apps
Asana: N/A | Notion: 800+ official templates
Asana: N/A | Notion: Notion API + CSV/Markdown exports
Asana: N/A | Notion: $10 (billed annually)
Asana: N/A | Notion: Unlimited with cursor presence
Asana: N/A | Notion: Optimized up to 10,000 items per view
Asana: N/A | Notion: Database automations, API integrations, Zapier/Make support
Asana: N/A | Notion: 15+ (Table, Kanban, Calendar, Gallery, Timeline, etc.)
Asana: N/A | Notion: $120/month (Pro plan, capped usage)
Asana: N/A | Notion: $120/month (unlimited members, Pro)
Asana: N/A | Notion: 0 native (requires third-party integration)
Asana: N/A | Notion: Full rich-text editor with embeds
Asana: N/A | Notion: Advanced, with rollups and filters
Asana: N/A | Notion: Limited offline; requires internet for most features
Asana: N/A | Notion: 10-14 days for average user
Asana: N/A | Notion: Sync requires active internet connection
Starting Price per User/Month (Annual Billing)
Asana: N/A | Notion: $10/user (free tier available)
Asana: N/A | Notion: Unlimited users, unlimited workspaces
Asana: N/A | Notion: Third-party only (Zapier)
Asana: N/A | Notion: Advanced (rollups, lookups, formulas)
Asana: N/A | Notion: 3 requests/second (180/min)
Asana: N/A | Notion: 1.4s (typical page/database view)
Asana: N/A | Notion: 300+ integrations via Zapier/native
Asana: N/A | Notion: 30+ automation options
Asana: N/A | Notion: 10+ types (includes relations, rollups, formulas, templates)
Asana: N/A | Notion: 2-4 hours to start productive work
Asana: N/A | Notion: Limited (basic role options, no granular permissions)
Asana: N/A | Notion: $150/month (15 members × $10)
Asana: N/A | Notion: $500/month (50 members × $10)
Asana: N/A | Notion: 8 (relational, formulas, rollups, filters, sorts, synced blocks, templates)
Asana: N/A | Notion: Unlimited free tier available
Asana: N/A | Notion: 40% of desktop features
Asana: N/A | Notion: Unlimited pages (feature-limited)
Asana: N/A | Notion: 8 (basic actions only)
Asana: N/A | Notion: Full rich-text editor with synced blocks
Asana: N/A | Notion: Linked databases with basic relations
Asana: N/A | Notion: 3 (Table, Board, Gallery)
Asana: N/A | Notion: $10 (Personal Pro with AI)
Asana: N/A | Notion: 30-60 minutes to configure workspace
Asana: N/A | Notion: Advanced with filtering, sorting, and relations
Asana: N/A | Notion: Unlimited simultaneous editors
Asana: N/A | Notion: $10 (Plus plan, free tier available with limits)
Asana: N/A | Notion: $120/year ($600 over 5 years)
Asana: N/A | Notion: 2000-4000ms (dependent on internet)
Asana: N/A | Notion: Full (one-to-many, many-to-many, rollups, formulas)
Asana: N/A | Notion: 200+ (primarily cosmetic and integration)
Asana: N/A | Notion: Manual creation (no AI)
Asana: N/A | Notion: 20+ interface languages
Asana: N/A | Notion: 0 without AI add-on
Asana: N/A | Notion: 0% (no AI acceleration)
Asana vs Notion — Structured Comparison Data
Machine-readable comparison dataset for Asana vs Notion. Contains 461 attribute comparisons, 5 FAQ pairs.
Asana vs Notion — Attribute Category Vocabulary
Taxonomy of attribute categories used to classify comparison data for Asana vs Notion.
Which tool is better for small startup teams?
Notion is typically better for startups under 10 people because its free plan accommodates small teams and its all-in-one approach eliminates the need for multiple tools (project management + documentation + wiki). Asana becomes more valuable as teams grow and need rigid deadline enforcement and workload management across multiple projects.
Can Notion handle complex project dependencies like Asana?
No. Notion lacks native task dependency management and automatic critical path calculations. You can manually link tasks using database relations, but this doesn't provide the automatic scheduling, predecessor tracking, or dependency visualization that Asana offers natively. For agencies managing interdependent projects, Asana is significantly more capable.
How much time does it take to get productive in each tool?
Asana typically achieves team productivity within 1-2 weeks because its structure is predefined and requires minimal setup. Notion requires 3-4 weeks of configuration to build custom databases and workflows that match your team's processes, though the payoff is higher customization and flexibility once complete.
Can I use Notion as my entire knowledge management system?
Yes—Notion excels at this. You can build integrated wikis, internal knowledge bases, team handbooks, and process documentation alongside task management in a single workspace. Asana is not designed for this; it focuses purely on work tracking. If documentation is critical, Notion replaces both a project manager and a wiki tool.
What's the realistic total cost difference for a 10-person team over one year?
For a 10-person team: Notion costs approximately $1,200-2,400/year (free-$20/user/month), while Asana costs $1,320-18,000/year depending on plan ($10.99-150/user/month). Over one year, Notion saves roughly $300-15,600 annually while still handling basic task tracking and documentation. However, if you need advanced project management, that cost difference becomes justified investment in Asana's capabilities.
Primary Purpose: Asana has Specialized project and task management, while Notion has All-in-one workspace (tasks + docs + databases + wiki).
Learning Curve: Asana has Moderate - structured interface requires less customization, while Notion has Steep - highly customizable requires more configuration time.
Task Management Features: Asana has Advanced - built-in dependencies, timelines, workload management, while Notion has Basic to intermediate - task tracking secondary to documentation.
Consider: Documentation & Knowledge Base
Documentation & Knowledge Base: Asana has Limited - basic note features, not primary focus, while Notion has Comprehensive - integrated wiki, database, and document capabilities.
Team Collaboration Clarity: Asana has High - clear deadlines, assignments, progress tracking, while Notion has Moderate - flexible but requires discipline to maintain clarity.
Customization Flexibility: Asana has Lower - structured templates with limited customization, while Notion has Very High - fully customizable databases, views, and properties.
Consider: Implementation Friction for New Teams
Implementation Friction for New Teams: Asana has Lower - faster onboarding, immediate productivity, while Notion has Higher - setup and configuration required before full productivity.